Administrative Specialist CL2: Admissions

  • University of Southern Maine
  • Portland, ME
  • Apr 22, 2021
Full time Admissions/Retention/Enrollment Mgmt.

Job Description

 

 

Position Title: Administrative Specialist CL2: Admissions Campus: Portland City, State: Portland, ME Department: Admissions - PADMS Bargaining Unit: COLT Salary Band/Wage Band: B22, $14.30/hr Work Schedule: Monday-Friday 8:00 a.m.-4:30 p.m., evenings & weekends as necessary Statement of Job:

Do you like working in a fast-paced office performing a variety of tasks where no two days are quite the same? DO you enjoy interaction with others and do you have great customer service skills? This administrative support position may be of interest to you. The Administrative Specialist CL2 position in the Admissions Office at USM combines critical customer service, problem-solving skills, and attention to detail, along with front-end office work in support of the team and of prospective students, family members, school counselors, and community members. The Admissions Office is an exciting place to be - where staff provides opportunities for students to learn about the University that help them make the best decisions in the next stage of their educational career.   Responsibilities primarily include covering phones, responding to emails, and performing general office duties, as well as scanning documents, and preparing and processing admission packets for newly admitted students.  This position performs varied work involved with application processing for both undergraduate and graduate operations in Admissions.  The day-to-day work involves completing daily assignments, answering phones and forwarding calls to appropriate staff members for follow-up, assisting the travel coordinator in organizing college recruitment programming for admission counselors, generating and mailing letters, and gathering materials for admission packets and other mailings.  The work is primarily routine in nature with specific goals and objectives, where it may be required to adopt standard processes and practices as necessary to complete day-to-day work assignments.   The selected candidate will benefit from the mentorship of experienced colleagues and will work alongside others in similar positions.

We live our USM Service Promise Student Focused Every Day and we are looking for a team member who understands that promise and supports our values:  Respect & Care, Integrity, Equity, and Responsiveness.  We are committed to ensuring our work reflects a commitment to diversity, equity, inclusion, and belonging for all students.

USM is located in Portland Maine's metro area that is home to over half a million people with a lively, livable community including a hotspot, nationally known for its arts and culture, outdoor recreation, beautiful beaches, and amazing food.  Over 60 dialects are spoken in the greater Portland area alone. This position is seated on our Portland campus and is accessible via the metro (with free access to the metro!) from several surrounding towns.

We are the University of Everyone - committed to building a culturally diverse team of leaders, faculty, and staff.  We welcome applicants who are multi-lingual.  Women, minorities, individuals with disabilities, those in our LGBTQI communities, and veterans are encouraged to apply.

 

 

Qualifications:

Required: 

High school diploma or equivalent (G.E.D. or international credential) AND sufficient experience,  including  two  years administrative support experience.

Other Information:

The University of Southern Maine provides a highly competitive benefits package that includes: Paid Time Off (Holidays, Vacation, & Sick), Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short and Long Term Disability Insurance, Tuition Waiver Program for Employee & Dependents, a 403(b) Retirement Plan, and more. 

Benefits Information Summary

Want to know more about employment, benefits, and local resources?  Our Employment webpage has additional information to help you become more familiar with developing a new career at USM as well as exploring everything the Greater Southern Maine area has to offer.

To apply:

Materials must be submitted via "Apply for position." You will create an applicant profile and complete an application. You will need to upload a cover letter and resume. We encourage you to let us know about your experiences with diversity, equity, inclusion, and belonging!

All required materials must be submitted by May 7, 2021. 

Appropriate background screening will be conducted for the successful candidate.

The University of Southern Maine is an EEO/AA employer and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information, or veteran's status in employment, education, and all other programs and activities. For inquiries regarding non-discrimination policies: Equal Opportunity Office, 101 North Stevens Hall, University of Maine, Orono, ME  04469-5754, 207.581.1226, TTY 711

Application Details

Apply Here: https://usm.hiretouch.com/view-all-jobs

 

The University of Southern Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. For inquiries regarding non-discrimination policies: Equal Opportunity Office, 101 North Stevens Hall, University of Maine, Orono, ME  04469-5754, 207.581.1226, TTY 711 (Maine Relay System).

 

When inquiring or applying for positions at the University of Southern Maine, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at the University of Southern Maine and at other institutions of higher education in the region on www.AcademicCareers.com

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