Executive Assistant III

  • Georgia Southern University
  • Statesboro, GA, USA
  • Apr 22, 2021
Full time Assistant, Secretary & Executive Assistant

Job Description

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Executive Assistant III

Job ID: 226341
Location: Statesboro, Georgia
Full/Part Time: Full-Time
Regular/Temporary: Regular

About Us
Join Our Team at Georgia Southern!

Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate's, bachelor's, master's and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds!

Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America's Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world.

Location
Statesboro campus

Department Information
0600141 - AVP Inclusive Excellence

Job Summary
Provides diversified and advanced administrative support of a substantial and confidential nature to an executive who is a member of the President's Cabinet. The work requires extensive knowledge of the executive's functional area as well as university operations, policies, and procedures. Acting autonomously, the position anticipates the executive's needs, proactively solves problems and/or independently handles issues in matters of significance on behalf of the executive.

Responsibilities

  • Perform related duties assigned to support the mission of the University
  • Provides administrative assistance to the executive, including responsibilities such as managing calendars, composing correspondence, editing presentations, and handling travel arrangements.
  • Serves as the executive's liaison to various constituents through correspondence, phone, and in-person contact and occasionally may represent the executive at meetings.
  • Oversees significant fiscal administration duties for the unit, including but not limited to funding, grants, contracts, payroll, employment, travel, and/or purchasing, including decision making authority for budgeting
  • Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
  • Coordinates a wide variety of projects, such as events, conferences, and meetings, and follows through with officials and individuals within and outside the university on behalf of the executive
  • Collects information, conducts research, and prepares materials for use in discussions/meetings of the executive, other staff, and outside individuals or for decision-making purposes.
  • Maintains confidential information relating to the executive's office
  • May supervise administrative staff


Required Qualifications
Educational Requirements

  • Bachelors degree


Required Experience

  • Three or more years of related experience


Preferred Qualifications
Additional Preferred Qualifications

  • Fluency in a second language (e.g., Spanish, etc.)


Preferred Experience

  • Three years of experience supporting a high-level executive or executive team
  • Experience in higher education


Proposed Salary
$44,400 - $46,000

Required Documents to Attach

  • Please provide three (3) professional references in the Required Documents to Attach section on your application.


Knowledge, Skills, & Abilities
ABILITIES

  • Consistently exhibit engaging customer service
  • Navigate web access and email with or without reasonable accommodation
  • Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position


KNOWLEDGE

  • Adhere to university policies and procedures to meet Institutional goals and support university's mission for student success


SKILLS

  • Demonstrate commitment to inclusiveness by working well with diverse populations
  • Use effective communication and human relations skills
  • Demonstrate appropriate organizational skills as required for specific position


Apply Before Date
May 7, 2021

Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at (912) 478-6947 or by email at hrservice@georgiasouthern.edu.

For technical support, please call the Shared Services Center at (877) 251-2644 or oneusgsupport@usg.edu.

Conditions of Employment

  • Georgia Southern University is a Tobacco and Smoke-Free Community.
  • Successful completion of background investigation and legal authorization to work in the US prior to employment.
  • Must be able to perform duties and responsibilities with or without reasonable accommodation.


Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Southern University, as determined by Georgia Southern University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity
Georgia Southern University provides equal opportunities to all employees and applicant for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the America with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-6947.

Other Information

  • Work generally performed in office environment
  • Workweek may occasionally extend beyond 40 hours
  • May be required to maneuver items weighing up to 25 pounds with or without reasonable accommodation
  • Must be able to perform duties and responsibilities with or without reasonable accommodation.


Background Check
Standard and Education

Other Information
Believing that diversity, equity, and inclusion contribute to excellence in the workplace and to the quality of the University's academic environment, Georgia Southern University is committed to recruiting and retaining diverse faculty and staff to support, promote, and serve a diverse student body and promote Inclusive Excellence. Candidates from historically underrepresented groups, whose work furthers the institution's Inclusive Excellence goals, and who bring to campus varied life experiences, perspectives and backgrounds are especially encouraged to apply.


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=39000&JobOpeningId=226341&PostingSeq=1




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Application Details

When inquiring or applying for this and other job openings at Georgia Southern University, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Georgia Southern University and at other institutions of higher education in the region on www.AcademicCareers.com