Rehab Program Coordinator

  • D'Youville College
  • Buffalo, NY, USA
  • Feb 16, 2021

Job Description

Rehabilitation Program Coordinator

The coordinator is responsible for supporting day to day program operations in the School of Health Professions. This position will primarily assist in the management of student clinical rotations, assisting in tracking and confirming clinical placements and associated memoranda of agreement, communicating and corresponding with site coordinators, managing fieldwork files, and assisting with student and fieldwork databases.  The coordinator will also assist program directors in administrative functions related to accreditation compliance.

This is a temporary, full-time position that will be reassessed after one year.


Accreditation and Assessment Compliance

  • Create and maintain database for tracking all accreditation records
  • Provide support for student outcomes assessment - including data collection, analysis, and report generation
  • Support Dean and programs, and provide guidance to department staff, on the development of analytical reports, compliance documents, and self-study documents for regional and specialized accreditation
  • Assist in the preparation and completion of annual and self-study reports

Program Development and Administration

  • Assist programs with developing and maintaining affiliations with a variety of sites locally and nationally
  • Organize and arrange student schedules with clinical preceptors at a variety of sites locally and nationally
  • Complete student credentialing documentation and site onboarding ensuring compliance with site requirements
  • Implement, analyze, and distribute evaluation and survey data for students, preceptors, and clinical sites
  • Initiate, negotiate and maintain documentation for college and clinical sites
  • Serve as a program liaison for affiliation sites and clinical preceptors
  • Serve as primary student and preceptor contact and support during fieldwork
  • Distribute preceptor benefit information and plan annual preceptor recognition events
  • Foster an environment that supports student’s and preceptor’s success
  • Maintain confidentiality around student records and personnel matters
  • Attend offsite meetings and travel to sites as necessary

General Administrative Support

  • Maintain and update program websites and databases
  • Type correspondence and compile annual reports
  • Handle special projects as designated by programs and/or Dean
  • Prepare analytical reports for internal and external audiences

Required Qualifications

  • Experience with academic assessment, compliance, and accreditation
  • Experience with higher education policies and processes, and knowledge of administrative units in higher education
  • Ability to define and solve problems, collect data and deal with a variety of variables in situations where only limited standardization exists
  • Interpret a variety of instructions finished in written, oral diagram or schedule form
  • Ability to analyze and interpret general business procedures
  • Ability to write reports, business correspondence and procedure manuals
  • Ability to present information and respond to questions from faculty, students, staff, and preceptors
  • Ability to respond to common inquiries or complaints
  • Perform office work directly related to the management of general business operations that includes independent judgment on matters of significance
  • Ability to work independently and prioritize tasks
  • Excellent verbal and written communication skills
  • Excellent skills with MS Office (Access, Excel, and Word), Web applications, databases, and analytical programs
  • Engage in self-directed professional development
  • Commitment to mission of D’Youville College

Job Specifications

  • Bachelor’s degree from four-year college or university preferred or associate’s degree in a health profession field
  • Familiarity with college/university health education programs and administration preferred
  • High degree of organization, problem solving and detail orientation
  • Must be able to work autonomously and as a team member

Physical & Environmental Requirements

  • Mental/Visual Demand and Physical Effort
  • For normal office environment must be able to lift 25 lbs from floor level
  • Must be able to lift and maneuver normal size full file box for archival purposes
  • Must be able to occasional bend, twist, and stoop
  • Frequent typing of computer keyboard

Application Details

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Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at D'Youville College and at other institutions of higher education in the region on