Senior Administrative Assistant

  • Georgia Southern University
  • Statesboro, GA, USA
  • Feb 12, 2021
Full time Assistant, Secretary & Executive Assistant

Job Description

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Senior Administrative Assistant

Job ID: 223138
Location: Statesboro, Georgia
Full/Part Time: Full-Time
Regular/Temporary: Regular

About Us
Join Our Team at Georgia Southern!

Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate's, bachelors, masters and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds!

Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America's Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world.

Department Information
00151201 - Geology & Geography, Dept Of

Job Summary
The Senior Administrative Assistant provides diversified and advanced administrative assistance for a functional unit within the institution. This position serves as a first point of contact and performs a wide range of complex operational duties. The Senior Administrative Assistant acts as a connector for communication with both internal University and external constituents and serves as a liaison between operating units and departments to resolve day-to-day operational challenges.

Responsibilities

  • Perform related duties as assigned to support the mission of the University
  • Assist department managers in procuring goods and services by creating and submitting electronic requisitions in eProcurement
  • Respond to inquiries and concerns from callers and visitors and resolve routine and complex matters
  • Process travel request, registration and logistical arrangements
  • Serve as primary point of contact for department head or supervisor
  • Create correspondence and generate reports
  • Coordinate meetings, and record and distribute meeting reports
  • Maintain appointment schedules and public relations activities
  • Prepare detailed briefing materials and background information for meetings, reports, inquiries, agendas, and presentations
  • Perform Banner duties and responsibilities proficiently
  • Respond to the enrollment increases for SOAR sessions
  • Schedule meetings, training sessions, and other events by using internal systems
  • Assist with correspondence and archiving of files for department searches
  • Assist with reporting faculty's/staff's summer salaries
  • Hire student assistants for department and PI's grants
  • Following all Federal Work Study student policies
  • Approve work time of student's hours
  • Monitor office supplies and publications to ensure an adequate quantity of materials are available
  • Assist in development, evaluation and implementation of office procedures
  • Assist with procurement of items for department
  • Assist with planning and implementation of events
  • Provide information on departmental functions, events, policies, procedures to individuals and groups
  • Maintain detailed record keeping for purchasing activity
  • Monitor/reconcile accounts and process billing; prepare monthly spend reports for department managers and cross check transactions; and assist with budget management


Required Qualifications
Educational Requirements

  • High school diploma or equivalent
  • One or more years of post-secondary education


Required Experience

  • Three or more years of related work experience


Preferred Qualifications
Additional Preferred Qualifications

  • Proficient with Adobe Acrobat, 25Live, Banner, GeorgiaFIRST Financials, Business Objects, OneUSG Connect, and PeopleAdmin


Preferred Experience

  • Administrative support experience in an academic setting


Proposed Salary
$33,300 - $34,500

Required Documents to Attach

  • Please provide three (3) professional references in the Required Documents to Attach section on your application.


Knowledge, Skills, & Abilities
ABILITIES

  • Consistently exhibit engaging customer service
  • Navigate web access and email with or without reasonable accommodation
  • Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position
  • Ability to maintain confidentiality and secure sensitive information
  • Ability to work independently and collaboratively
  • Proficient with computers and computer applications, including Microsoft Office Suite, Google, and e-mail


KNOWLEDGE

  • Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success
  • Knowledge of office management systems and procedures


SKILLS

  • Demonstrate commitment to inclusiveness by working well with diverse populations
  • Use effective communication and human relations skills
  • Demonstrate appropriate organizational skills as required for specific position
  • Demonstrated commitment to equity, diversity and inclusion
  • Demonstrate effective communication (verbal and written), organizational, prioritization, time management, detail orientation, problem-solving, and human relations skills
  • Demonstrated commitment to customer service centered work ethic


Apply Before Date
February 19, 2021

Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at (912) 478-6947 or by email at hrservice@georgiasouthern.edu.

For technical support, please call the Shared Services Center at (877) 251-2644 or oneusgsupport@usg.edu.

Conditions of Employment

  • Georgia Southern University is a Tobacco and Smoke-Free Community.
  • Successful completion of background investigation and legal authorization to work in the US prior to employment.
  • Must be able to perform duties and responsibilities with or without reasonable accommodation.


Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Southern University, as determined by Georgia Southern University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity
Georgia Southern University provides equal opportunities to all employees and applicant for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the America with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-6947.

Other Information

  • Must be able to perform duties and responsibilities with or without reasonable accommodation.
  • Work generally performed in an office environment
  • Workweek may occasionally extend beyond 40 hours
  • May be required to maneuver items weighing up to 25 pounds with or without reasonable accommodation


Background Check
Standard and Education

Other Information
Believing that diversity, equity, and inclusion contribute to excellence in the workplace and to the quality of the University's academic environment, Georgia Southern University is committed to recruiting and retaining diverse faculty and staff to support, promote, and serve a diverse student body and promote Inclusive Excellence. Candidates from historically underrepresented groups, whose work furthers the institution's Inclusive Excellence goals, and who bring to campus varied life experiences, perspectives and backgrounds are especially encouraged to apply.


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=39000&JobOpeningId=223138&PostingSeq=1




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Application Details

When inquiring or applying for this and other job openings at Georgia Southern University, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Georgia Southern University and at other institutions of higher education in the region on www.AcademicCareers.com