Job Description
JOB TITLE
Temporary Operations Coordinator
LOCATION
Worcester
DEPARTMENT NAME
Integrative & Global Studies - JM
DIVISION NAME
Worcester Polytechnic Institute - WPI
JOB DESCRIPTION SUMMARY
This temporary position will provide general and specialized support to the Department of Global and Integrated Studies (DIGS) Department Head and Director of Financial Operations for the Global School.
JOB DESCRIPTION
Responsibilities:
Financial Operations Support
Assist with expense report review.
Setting up new hires and payments.
Assist with producing financial reports.
Assist with collecting data and communicating details around COBLA payments.
Department Administrative Support
Prepare, file, and maintain confidential documents, including personnel records, contracts, annual reviews, tenure reviews, etc.
Assist in scheduling/providing zoom links for meetings with DIGS department head and program directors schedule, disseminate agendas, and provide note-taking functions for department meetings.
Provide support for organizing departmental meetings and events (flyers, listserv invites, WPI today/announcements, space, catering, guest support) Gathering, collating, presenting program/survey/ data/information as required.
Organize and process course books and library book orders.
Maintain and update DIGS website, announcements and displays
Support departmental needs as they arise
Room booking for PQPs and maintaining the calendar for 1-2 conference rooms in the project center.
Oversee office equipment use and maintain supplies (copier, paper, other supplies).
Ensure the delivery of incoming and outgoing mail.
Requirements:
High school diploma or GED
1-2 years experience in an office setting
Must be familiar with Microsoft Office and various related programs. Desired familiarity with Workday Finance suite.
Compensation: $18.00 - $19.50 per hour. This is a temporary full-time 37.5 hours per week assignment.
FLSA STATUS
United States of America (Non-Exempt)
WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.
To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Temporary-Operations-Coordinator_R0003293
About WPI
WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.
Diversity & Inclusion at WPI
WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.
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A Distinctive Approach to STEM Education and Research
Worcester Polytechnic Institute (WPI), a global leader in project-based learning, is a distinctive, top-tier technological university founded in 1865 on the principle that students learn most effectively by applying the theory learned in the classroom to the practice of solving real-world problems. Today, WPI recognizes the essential nature of preparing and supporting future scientists, engineers, and business leaders in their journeys to become the empathetic, collaborative, and resourceful STEM professionals the world needs now.
WPI’s award-winning, pioneering project-based and globally engaged curriculum engages students in solving important scientific, technological, and societal problems throughout their education—on campus and at more than 50 project centers in the Americas, Africa, Asia-Pacific, and Europe. In both academics and research, undergraduate and graduate students pursue interdisciplinary collaboration with each other, with faculty across WPI’s four schools, and with public and private partners to develop broad-scope solutions to socially relevant problems.
More than 70 PhD, master's, bachelor’s, and certificate programs are offered both on campus and online, providing flexible options and opportunities for students to advance their careers and succeed in today’s—and tomorrow’s—world.
To see additional information about our job opening(s) or to apply, click on the “Apply Now” button at the bottom of our job posting(s).
When inquiring or applying for jobs at the Worcester Polytechnic Institute, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs, such as professor jobs, dean jobs, and other faculty jobs and higher ed jobs with the Worcester Polytechnic Institute and with other colleges and universities in the region on AcademicCareers.com
To receive email alerts when new jobs at the Worcester Polytechnic Institute are posted, sign up for new job openings at the Worcester Polytechnic Institute.
