Administrative Associate III (Financial Aid)

  • Prairie View A&M University
  • Prairie View, TX, USA
  • Jan 08, 2021
Full time   Business/Financial Affairs/Financial Aid

Job Description


Prairie View A&M University

Administrative Associate III (Financial Aid)

Job Title
Administrative Associate III (Financial Aid)

Prairie View A&M University

Student Financial Aid

Proposed Minimum Salary
$12.07 hourly

Job Location
Prairie View, Texas

Job Type

Job Description

The Administrative Associate III provides complex administrative support to the Enrollment Management Division which includes (the Offices of the Registrar, Admissions, Strategic Enrollment Initiatives, Office of Student Financial Aid & Scholarships, K-12 Partnerships and Student Recruitment). Works under general supervision and provides complex administrative support work. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Provides complex administrative support for the Office of Financial Aid and Scholarships, including, but not limited to, monitoring departmental mail and emails; arranging meetings, appointments, conferences, and travel for the respective departments; records minutes of staff meetings; maintenance of departments files and records; may deliver, pick up, or receive cash payments; and assisting with development and maintenance of departmental intranet spaces and website, as necessary.

    Supports other units within the Division of Enrollment Management.
  • Serves as the departmental Workday EM coordinator and assists director(s) with all personnel actions in Workday. Departmental contact is responsible for inventory. Reconciles office inventory of equipment in collaboration with the Business Manager. Serves as the departmental contact for purchasing for the respective offices of responsibility, includes maintaining office supplies and equipment.
  • Greets visitors, answers and screen calls, provides information and referrals, and schedules appointments. Acts as a liaison between the respective offices of responsibility and other administrative offices and external constituents. Maintains notes in order to brief the Director(s) on the status or outcomes of external communications.
  • Maintains calendar of appointments; coordinates and makes travel arrangements for the respective Director(s). Manages general and confidential correspondence and reports as required of internal and external entities. Performs word processing, desktop publishing and presentations as needed. Assists with fiscal management of office operational funding.
  • Coordinates activities and assigns work to student workers. May participate in the hiring, training, and supervision of student workers. Performs other duties as assigned.

Education and Experience:

  • High school diploma or equivalent combination of education and experience.
  • Three years of related experience.

Knowledge, Skills, and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.
  • Ability to multitask and work cooperatively with others.
  • Strong verbal and written communication skills.
  • Ability to work with sensitive information and maintain confidentiality.
  • Strong interpersonal and organizational skills.

Job Posting Close Date

  • 1/21/2021

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

  • Cover Letter
  • Resume or Curriculum Vitae

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

To apply, visit

About Us
For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses and educators, PVAMU offers baccalaureate degrees, master’s degrees and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research and service.

PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit Your career opportunities with a “University of the first class” begins here!

Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

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Application Details

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