Financial Administrator II

  • Delaware State University
  • Dover, DE
  • Jan 07, 2021
Full time   Business/Financial Affairs/Financial Aid

Job Description

Delaware State University
Vacancy Announcement - Financial Administrator II
Division of Institutional Advancement
Apply online at
Applications will be accepted until position is filled


General Description of the Job :

The Financial Administrator II will ensure accurate accounting of all transactions for the Delaware State University Foundation.  Duties include performing a variety of complex accounting tasks, applying generally accepted accounting principles (GAAP) to the preparation and maintenance of accounting, financial, statistical and budget reports. Work with a variety of university departments and staff on a regular basis. The Financial Administrator II reports to the Controller for Delaware State University Foundation.

Essential Functions :
The following are the functions essential to performing this job.

  1. Reconciles monthly all checking and merchant accounts  
  2. Reconciles all investment accounts
  3. Evaluates subsidiary journals for obvious errors and omissions and enters corrected data into the general ledger.
  4. Process general ledger entries and conduct daily posting
  5. Establish new funds
  6. Prepare monthly financial reports for various departments (internal and external)
  7. Prepare annual endowment financial reports
  8. Process unitization calculation for endowment pool
  9. Analyze and reconcile department budget
  10. Prepare various financial calculations as needed
  11. Process annual fiscal year close
  12. Prepare  appropriate forms, financial reports, and coordinate all required documentation for the annual audit
  13. Maintain compliance with IRS & State not-for-profit requirements and prepares appropriate forms and reports.
  14. Reconciles payroll and cash disbursement accounts.
  15. Performs grants accounting to include ensuring that grant expenditures are within budget, monthly issuance of reconciliation, preparing summary, closing, and maintaining appropriate documentation.
  16. Experience working with Raiser Edge and Financial Edge software is a must.

Other Functions:
Individuals in this job may be assigned one or more of the following tasks on a rotating or as-needed basis.

  1. Assists the Office of Development in developing and communicating appropriate financial guidelines, policies and procedures.
  2. The individual in this job must possess duties of a professional nature requiring skills, knowledge and abilities acquired prior to assuming the duties of the position.  Incumbent must be able to perform more complex accounting or auditing tasks related to his/her function.
  3. Performs other duties as assigned.

Required Knowledge, Skills, and Abilities :
The individual in this job must possess these skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities for not-for-profit organizations.

  1. Demonstrated knowledge of accounting
  2. Strong computer skills (preferably in Excel, Accounting Software (Intuit), and Outlook)
  3. Accuracy in all phases of work
  4. Excellent oral and written communication skills
  5. Ability to work well with others
  6. Ability to meet internal and external deadlines
  7. Strong organizational skills with attention to detail
  8. Proven ability to manage several projects at once
  9. Ability to maintain confidential material and records
  10. Ability to exercise independent judgment and discretion

Minimum Qualification Standards:

  1. Bachelor’s Degree in Accounting or Business Administration
  2. Min 2 years experience in Accounting or 7 years of an acceptable combination of formal training and experience
  3. Spreadsheet proficiency, preferably in Microsoft Excel
  4. Significant experience in working with all aspects of not-for-profit accounting
  5. Experience in bank reconciliation, general ledger and financial statement preparations
  6. Experience in accounting procedures, preferably in a college or university setting

All interested applicants must complete an online application for full consideration.  Applicants selected for interview will be scheduled for testing.

Note: The University reserves the right to change or reassign job duties as provided in policy and negotiated agreements.

Delaware State University is an equal opportunity employer and does not discriminate because of race, creed, national or ethnic origin, sex or disability.



Application Details


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