Accounting Assistant

  • Georgia Southern University
  • Statesboro, GA, USA
  • Jan 06, 2021
Full time   Business/Financial Affairs/Financial Aid

Job Description

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Accounting Assistant

Job ID: 222855
Location: Statesboro, Georgia
Full/Part Time: Full-Time
Regular/Temporary: Regular

About Us
Join Our Team at Georgia Southern!

Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate's, bachelor's, master's and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds!

Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America's Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world.

Department Information
0340201 - Office of Financial Accounting

Job Summary
Accounts Payable: Perform functions associated with the daily operation of Accounts Payable to ensure payments to suppliers, students, and employees are accurate, timely, and in compliance with all University, Board of Regents, and State of Georgia policies. Verify accuracy, completeness, and consistency of accounting information. Accounts Receivable: Perform functions associated with daily operations of Accounts Receivable to ensure accuracy of cash and deposits for unit(s.) Pay invoices, manage credits, process payroll and manage accounts to keep accounts current. Verify accuracy, completeness, and consistency of accounting information.

Responsibilities
Accounts Payable:

  • Verify accuracy of accounting information, run queries and reconcile data; match documents for payment of purchase orders, enter information for payment of invoices, reconcile accounts, and compile financial data
  • Perform accounting functions within a prescribed accounting system in accordance with University and department policies and procedures; and perform data entry duties
  • Audit travel expense statements for compliance with state regulations
  • Provide oversight and/or assist student employees in performance of their duties
  • Perform administrative duties, including preparing correspondence, answering phones, greeting visitors, and responding to inquiries
  • Monitor inventory
  • Provide exceptional customer service


Accounts Receivable:

  • Verify daily sales reports
  • Reconcile cash drawers
  • Prepare daily deposits
  • Troubleshoot discrepancies
  • Update revenue spreadsheet
  • Ensure all safes balance and count as directed
  • Order change/extra cash for seasonal influx
  • Maintain petty cash and textbook buyback receipts
  • Prepare and submit monthly safe counts to Bursar's Office
  • Distribute cash tills to student employees
  • Collect and secure used cash till at end of shifts
  • Prepare additional cash tills and vouchers for daily needs and special/seasonal events
  • Maintain records to track and balance cash flows
  • Maintain account spreadsheets and report monthly totals to Business Manager
  • Ensure employees follow counting, cash and deposit procedures
  • Supervise student employee(s) in accounting office
  • Ensure proper training, compliance, and accuracy
  • Reconcile of data
  • Perform accounting functions within a prescribed accounting system in accordance with University and departmental policy
  • Maintain, process, and update accounting data into an integrated accounting system
  • Prepare various documents to conduct necessary accounting transactions
  • Ensure reconciliation of and pay vendor invoices for three business units: University Store, Tech Corner, Printing and Postal
  • Enter invoices into campus accounting system and inventory store management system
  • Maintain and record vendor credit memos and match with invoices used
  • Maintain strong working relationships with vendor accounting departments and resolve discrepancies on accounts
  • Reconcile accounts payable with vendor statements
  • Maintain unit spreadsheets to show invoices and credits processed
  • Maintain files and records to allow Business Manager and Director to locate invoices and credits in the workflow when processed for payment


Auxiliary Services:

  • Oversee daily reconciliation and deposit processes of three business units (University Store, Tech Corner, and Printing and Postal)
  • Verify accuracy of accounting information, reconcile data, run queries, and maintain spreadsheets to ensure data is up-to-date
  • Perform related duties as assigned to support the mission of the University


Required Qualifications
Educational Requirements

  • High school diploma or equivalent


Required Experience

  • One (1) or more years experience in accounting


Proposed Salary
$28,100 - $30,797

Required Documents to Attach

  • Please provide three (3) professional references in the Required Documents to Attach section of your application.


Knowledge, Skills, & Abilities
ABILITIES

  • Consistently exhibit engaging customer service
  • Navigate web access and email with or without reasonable accommodation
  • Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position
  • Ability to work well in a diverse environment
  • Ability to operate a 10-key calculator


KNOWLEDGE

  • Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success
  • Understanding of procedures and willingness to follow University policies to meet institutional goals
  • Preferred knowledge of email and online access
  • Working knowledge of accounting procedures and principles and computerized systems


SKILLS

  • Demonstrate commitment to inclusiveness by working well with diverse populations
  • Demonstrate appropriate organizational skills as required for specific position
  • Excellent verbal and written communication skills
  • Demonstrated organizational and human relation skills
  • Demonstrated ability to utilize Point of Sale, Inventory control system, and campus accounting system


Apply Before Date
January 15, 2021

Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at (912) 478-6947 or by email at hrservice@georgiasouthern.edu.

For technical support, please call the Shared Services Center at (877) 251-2644 or oneusgsupport@usg.edu.

Conditions of Employment

  • Georgia Southern University is a Tobacco and Smoke-Free Community.
  • Successful completion of background investigation and legal authorization to work in the US prior to employment
  • Must be able to perform duties and responsibilities with or without reasonable accommodation.


Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Southern University, as determined by Georgia Southern University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity
Georgia Southern University provides equal opportunities to all employees and applicant for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the America with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-6947.

Other Information

  • Must be able to perform duties and responsibilities with or without reasonable accommodation.
  • Some evening, Saturday and Sunday shifts required
  • Work generally performed in office environment
  • Workweek may occasionally extend beyond 40 hours
  • May be stationed at workstation performing data entry for long periods throughout day


Background Check
Standard

Other Information
Believing that diversity, equity, and inclusion contribute to excellence in the workplace and to the quality of the University's academic environment, Georgia Southern University is committed to recruiting and retaining diverse faculty and staff to support, promote, and serve a diverse student body and promote Inclusive Excellence. Candidates from historically underrepresented groups, whose work furthers the institution's Inclusive Excellence goals, and who bring to campus varied life experiences, perspectives and backgrounds are especially encouraged to apply.


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=39000&JobOpeningId=222855&PostingSeq=1




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Application Details

When inquiring or applying for this and other job openings at Georgia Southern University, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Georgia Southern University and at other institutions of higher education in the region on www.AcademicCareers.com