Administrative Assistant

  • Georgia Southern University
  • Statesboro, GA, USA
  • Jan 06, 2021
Full time   Assistant, Secretary & Executive Assistant

Job Description

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Administrative Assistant

Job ID: 222651
Location: Statesboro, Georgia
Full/Part Time: Full-Time
Regular/Temporary: Regular

About Us
Join Our Team at Georgia Southern!

Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate's, bachelors, masters and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds!

Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America's Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world.

Department Information
0180901 - School of Human Ecology

Job Summary
Under general supervision, the Administrative Assistant provides support to ensure efficient operation of an office, department or unit. This position supports managers and employees through a variety of tasks related to organization and communication. The Administrative Assistant communicates via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

  • Perform related duties as assigned to support the mission of the University
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support for visitors
  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Manage inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
  • Order office supplies


Required Qualifications
Educational Requirements

  • High school diploma or equivalent


Required Experience

  • Three or more years of related work experience


Proposed Salary
$30,900 - $33,200

Required Documents to Attach

  • Please provide three (3) professional references in the Required Documents to Attach section on your application.


Knowledge, Skills, & Abilities
ABILITIES

  • Ability to adhere to institutional policies and procedures to obtain goals in support of the University's mission for student success
  • Proficient with computers and computer applications, including Microsoft Office, Google and e-mail
  • Ability to maintain confidentiality and secure information sensitive in nature
  • Ability to work well collaboratively and independently


SKILLS

  • Effective communication (verbal and written); organizational (time management and detail orientation); and human relations skills
  • Demonstrated commitment to customer service centered work ethic
  • Demonstrated commitment to equity, diversity and inclusion


Apply Before Date
January 18, 2021

Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at (912) 478-6947 or by email at hrservice@georgiasouthern.edu.

For technical support, please call the Shared Services Center at (877) 251-2644 or oneusgsupport@usg.edu.

Conditions of Employment

  • Georgia Southern University is a Tobacco and Smoke-Free Community.
  • Successful completion of background investigation and legal authorization to work in the US prior to employment.
  • Must be able to perform duties and responsibilities with or without reasonable accommodation.


Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Southern University, as determined by Georgia Southern University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity
Georgia Southern University provides equal opportunities to all employees and applicant for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the America with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-6947.

Other Information

  • Work generally performed in office environment
  • Workweek may occasionally extend beyond 40 hours
  • May be required to maneuver items weighing up to 25 pounds with or without reasonable accommodation
  • May be confined to workstation for lengthy periods throughout the day


Background Check
Standard

Other Information
Believing that diversity, equity, and inclusion contribute to excellence in the workplace and to the quality of the University's academic environment, Georgia Southern University is committed to recruiting and retaining diverse faculty and staff to support, promote, and serve a diverse student body and promote Inclusive Excellence. Candidates from historically underrepresented groups, whose work furthers the institution's Inclusive Excellence goals, and who bring to campus varied life experiences, perspectives and backgrounds are especially encouraged to apply.


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=39000&JobOpeningId=222651&PostingSeq=1




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Application Details

When inquiring or applying for this and other job openings at Georgia Southern University, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Georgia Southern University and at other institutions of higher education in the region on www.AcademicCareers.com