Gallery Preparator, UTSA Arts

Gallery Preparator, UTSA Arts

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 13621
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 07/21/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $48,000 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

• Resume and Cover letter are required.

Essential Functions

Job Summary

The Gallery Preparator facilitates the development and presentation of exhibitions; responsibilities include development, preparation, and installation of permanent collection displays and temporary exhibitions. This position also implements and manages projects in collaboration with the Director of Exhibitions, faculty, researchers, and facilities coordinators.

Core Responsibilities

1. Directs the design, fabrication, and installation of art exhibits.
2. Evaluates exhibition site conditions, creates construction documents, develops systems and procedures.
3. Provides cost estimates and purchase materials to support exhibitions.
4. Conducts project planning and scheduling; coordinates installations and traveling exhibitions by supervising tasks with internal and external partners.
5. Performs various gallery maintenance functions to ensure proper upkeep of the facility.
6. Communicates and coordinates logistics and details with facilities, Conferences and Events, and other partners to ensure projects are compliant with code, ADA, fire safety, and/or other safety concerns.
7. Provides strategic advice and guidance related to the maintenance of exhibits and art pieces.
8. Researches new materials, production techniques, and technical advances.
9. Supervises staff members, including hiring, development, and performance management.
10. Coordinates efforts for student juried, BFA and MFA exhibitions.
11. Collaborates, consults and coordinates with faculty and students to facilitate installation of faculty, juried student, BFA and MFA exhibitions.
12. Provides operational and administrative support to the Director of Exhibitions.

Required Qualifications

• Bachelor's degree from an accredited institution.
• One (1) year of relevant experience.
• This position requires the ability to maintain the security and integrity of UTSA and its infrastructure.

Preferred Qualifications

• Bachelor's degree in arts or fine arts with a focus on Visual Arts.
• Two years prior experience with art handling, installation, or preparation.

Knowledge, Skills and Abilities

• Basic understanding of clerical procedures and systems such as record-keeping and filing.
• Demonstrated independent decision-making and problem-solving ability.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions

• Southwest Campus/Main campus
• Office/Gallery environment.
• Ability to travel to and from meetings, training sessions or other business-related events.
• Occasional after hours and weekend work or overtime may be required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasional.

This position will be primarily located on UTSA Southwest campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=13621&PostingSeq=1






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