Staff Accountant

Staff Accountant

Salary: $43.42 - $47.88 per hour
Closing Date:
Job Type: Full-time
Location: Indian Valley Campus (Novato) - In Person, CA

Description


EXTENDED PRIORITY SCREENING DATE: May 19, 2025
Open Until Filled

All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the College until the position is filled. Incomplete applications will not be accepted. This position primarily performs its duties on the Indian Valley Campus (Novato) and occasional travel to the Kentfield campus may be required, so if not already residing within the Bay Area, the successful candidate must be willing to relocate.

Commitment to Diversity

College of Marin is committed to cultivating a proactively supportive, inclusive, and accountable environment where equity, equity-mindedness, anti-racism, and social justice are valued, centered, and practiced. Our mission is to employ qualified administrators, faculty, and staff who are dedicated to student success and committed to an inclusive, anti-racist campus culture that demonstrates sensitivity to and respect for a diverse population. We serve a county population of approximately 250,000 residents.

Based on Fall 2024 credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment with Hispanic/Latinx (36% of enrollment), Asian (7%), Black/African American (3%), White (44%), and Multi-racial (7%) students. The high-quality education and training at the College are made possible by our faculty and staff who are committed to excellence. As of Fall 2024, COM's workforce includes Hispanic/Latinx (17%), Asian (7%), Black/African American (5%), White (57%), and Multi-racial (3%) employees.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.

General Purpose
The Staff Accountant provides a variety of fiscal services relating to various College of Marin and Associated Students' funds, student account balances, and cash management, ensuring that fiscal practices are followed, disbursement of funds is within proper and legal guidelines, detailed records of all activities and transactions are maintained, and cash balances are properly reconciled. The position also serves as a lead, providing direction and assisting other staff with resolving work-related issues, under the direction of the Senior Accountant.

The current opening will primarily support financial aid accounts. This position involves handling a high volume of student account transactions with accuracy and efficiency in a time-sensitive environment. The selected candidate will be responsible for independently researching and resolving account discrepancies and system issues, playing a key role in maintaining the integrity of financial aid processing and student account management.

Essential Functions

• Responds to inquiries from students, staff, vendors, etc. for the purpose of providing information and/or direction on procedures and conveying information necessary to complete transactions.
• Maintains a variety of fiscal information, - financial reporting, files and records (e.g. accounts payable, accounts receivable, student activities, contracts, student accounts, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
• Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
• Prepares and/or reviews deposits for district and ASB funds (e.g. Long-term Tenants, campus bookstore, Community Ed, student enrollment fees, cash, etc.) for the purpose of ensuring the accuracy and timely completion of transactions.
• Prepares written materials (e.g., loan reports, tax reports, nonprofit reports, financial statements, cyclical and special reports, rosters, memos, letters, COTOP forms, 1099's, 990's, 1098-T's, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Prepares financial statements for the purpose of documenting activities and meeting the District's fiscal budgeting and reporting requirements.
• Processes a variety of fiscal information (e.g., accounts receivable, healthcare benefits billing, deposits, refunds, purchase orders/requisitions, correspondence, etc.) for the purpose of updating information and/or authorizing final action in compliance with accounting requirements.
• Reconciles cash and/or account balances (e.g., student account balances, ASB accounts, bank accounts, financial aid disbursements, healthcare reconciliation benefits, etc.) for the purpose of maintaining accurate balances and complying with accounting practices.
• Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring accuracy and adhering to procedures prior to processing for action.
• Supports the financial reporting and accounting function for the Associated Student bodies and various district funds for the purpose of ensuring compliance with established accounting and/or reporting requirements.
• Participates in the development and maintenance of policy and procedural changes, including documenting work processes for assigned tasks.
• Remains current with changes in legal and procedural requirements for financial, budgeting, tax and accounting operations.
• Processes and disburses financial aid and scholarship awards to student accounts including Pell grants, loans, Cal Grant awards, EOPS/CARE grants and other grants/awards; prepares and reconciles student financial aid and other account credits to individual student accounts for the appropriate school term periods.
• Researches student billing discrepancies and prepares entries to make corrections; processes transactions to reissue stale-dated and returned checks; assists with the projection of cash flow needs for student financial aid disbursements
• Acts as "lead" for other staff in Fiscal Services.

Requirements & Desirables

REQUIREMENTS

1. An Associate's and/or Vocational School degree with study in job related or or experience in lieu of education (on a year for year basis), and
2. Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff.

DESIRABLE QUALIFICATIONS

• Bachelor's Degree in Business Administration with a concentration in Accounting.
• The successful candidate will be efficient, customer service oriented, culturally competent, innovative, accurate, and adept at juggling many competing requirements while effectively accomplishing tasks and maintaining a high level of customer service to internal and external stakeholders.
• The ideal candidate will be self-directed and able to work independently with minimal supervision and will demonstrate resourcefulness, flexibility, and sound judgment in finding solutions to the challenges

KNOWLEDGE , SKILLS & ABILITIES: (Desirable Attributes & Skills)
KNOWLEDGE is required to: perform business math including calculation of fractions, percents and/or ratios; interpret written procedures; read a variety of manuals, write documents following prescribed formats and/or present information before groups; and understand complex multiple step instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: accounting/bookkeeping principles.

SKILLS are required to: perform multiple technical tasks with a need to upgrade skills due to changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: utilizing pertinent software applications; preparing and maintaining accurate records; and performing basic to complex bookkeeping/accounting procedures, including account and bank reconciliations. Use of new or additional equipment/software brought about by new technology shall be incorporated consistent with the level of responsibility and complexity of this job.

ABILITY is required to: schedule activities; often gather, collate, and/or classify data; and use basic job related equipment. Flexibility is required to work with others under a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standard methods of operation. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of different types and/or purposes; and utilize job related equipment. In working with others, problem solving is required to analyze issues, create plans of action and reach solutions; data analysis and evaluation is significant; and with computer equipment it is significant. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; and working with constant interruptions. Sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff.

CONDITIONS OF EMPLOYMENT
Prior to employment, the selected candidate will be required to complete the following:

1. In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
2. Criminal Justice/Fingerprint and Child Abuse Index Services clearances.
3. California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
4. DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
5. Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
   
   

REQUIRED APPLICATION DOCUMENTS
The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.

1. Cover Letter describing your interest in the position, including how you meet the minimum requirements and are qualified to perform the essential functions as listed in this job posting. (cover letter)
2. Resume (resume)
3. Transcript conferring Associate's degree or showing whatever coursework you have completed and are using as the basis for your application as described in the Requirements section above, if applicable. (transcript)
4. Statement - Please provide a response to the following prompt (one page maximum): As an accounting professional at a community college, you will be working in an environment that serves a diverse student population, including individuals from a wide range of socioeconomic, racial, and cultural backgrounds. How would you ensure that your accounting practices-whether related to financial aid, reporting, or student billing-are equitable, transparent, and inclusive? Please describe any strategies you would implement to address potential barriers or disparities that students from historically underserved or marginalized communities may face in accessing financial resources or navigating financial processes.

Supplemental & Salary Information

WORKING ENVIRONMENT
The usual and customary methods of performing the job's functions requires the following physical demands: some lifting, carrying, pushing and/or pulling; some climbing and balancing; some stooping, kneeling, crouching and/or crawling; significant reaching, and handling. Generally the job requires 60% sitting, 20% walking and 20% standing. The job is performed under minimal temperature variations, a generally hazard free environment, and in a clean atmosphere.

WORK SCHEDULE
Campus: IVC Campus (Novato)
Full-time Equivalent: 1.0 - Full-time
Months per Year: 12
Work Days/Hours:
Monday - Friday 8am - 4pm (half-hour lunch)
7.5 Hours per Day
37.5 Hours per Week

SALARY INFORMATION
FLSA Status: Non-exempt
Salary Grade: CSEA 125
Starting Salary Range: $43.42 - $47.88 per hour (Step 1 to 3). Normal entering step is Step 1.

Please refer to our Human Resources web site for salary schedules.

CLASSIFICATION CATEGORY & RETIREMENT PLAN
Employees in classifications represented by the California School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement, including payment of union dues or charitable contributions. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 8% of their reportable compensation on a monthly basis.

SELECTION PROCESS
Applications must include the documents listed in the Required Documents section to be rendered complete; incomplete applications will not be accepted. Screening will begin after the priority screening date. Applicants selected to interview will be contacted to schedule an interview appointment with the screening committee; however, applicants will be notified of their status, either way, following the screening. Regrettably, College of Marin is not able to offer reimbursement for travel to interviews at this time.

THE BENEFITS OF EMPLOYMENT WITH COLLEGE OF MARIN
CSEA Full-time Employees:
Medical Insurance: The District offers six plan options through Kaiser and Blue Shield. Effective 10/01/2024, the District's contributions for medical insurance coverage are as follows:

• Employee-only: $1,600/month
• Employee plus one dependent: $2,300/month
• Employee plus two or more dependents: $2,800/month

Dental and Vision Insurance - Delta Dental and VSP vision plans for employee and dependents, with no cost to employees

Vacation Leave - 90 hours of accrual annually, with additional accrual after 3, 10, and 14 years of service.

Paid Holidays - 17 paid holidays annually, which includes a paid winter holiday break at the end of December.

Sick Leave - 7.5 hours per month, 90 hours per year

Retirement through CalPERS - MCCD contributes 27.05% of employee's creditable earnings to CalPERS on a monthly basis (2024/2025). Vested after five (5) years. Mandatory employee contribution for 2024/2025 is 7% - 8%, depending on original date of membership and prior membership status.

Life Insurance - $50,000, with the option to purchase additional voluntary life insurance for the Lesser of 5x base annual salary or $500,000

Additional Retirement Savings Plans - Employees are also eligible to participate in a voluntary, tax-advantaged 403(b) or 457(b) retirement savings plan.

Short-Term Disability & Long-Term Disability (employee paid), Flexible Spending Accounts (FSA's), pet insurance, Employee Assistance Program (EAP)

Additional Benefits (at no cost to employee):

• 24/7 Helpline through the Employee Assistance Program (All members)
• 24/7 Physician Access through MD Live (Blue Shield members).
• Expert Medical Opinions through Teladoc (All members).
• Generic Medications through Costco (Blue Shield members).
• Enhanced Cancer Benefit through Contigo Health (Blue Shield members).
• Hip, Knee, and Spine Surgical Benefit through Carrum Health (Blue Shield members).
• Personal Health Coaching through Vida Health (Blue Shield members).
• Physical Therapy for Back and Joint Pain (Blue Shield members).
• Discounts for Gym memberships, Hearing Aids and LASIK Eye Surgery (Blue Shield members).
• ClassPass Kaiser Permanente has teamed up with fitness industry leader ClassPass to make it easier for employees to exercise from the comfort of their homes. (Kaiser members).
  
  

For more information regarding MCCD's comprehensive benefit plans, please see our Marin Community College District 2024/2025 Employee Benefit Guide (Download PDF reader)(Download PDF reader)(Download PDF reader).


To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/4893323/staff-accountant?pagetype=promotionalJobs






Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency jeid-14a8de0c429ce24cb1f875208e69d9cd

To see additional information about our job opening(s) or to apply, please click on the “Apply Now” button at the bottom of our job posting.

Jobs at the College of Marin. When inquiring or applying for jobs at the College of Marin, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities with the College of Marin and at other institutions of higher education in the region on AcademicCareers.com

To receive email alerts when new jobs at the College of Marin are posted, please sign up for new job openings at the College of Marin.