Senior Executive Assistant

Job Description:

The Senior Executive Assistant position is a full-time career service position. Under general supervision, the Senior Executive Assistant will perform highly responsible administrative and secretarial duties requiring an extensive working knowledge of the organization and of the programs and departments in Business Affairs. Duties include, but are not limited to, the following: scheduling meetings; preparing agendas; attending meetings and recording minutes; processing budget amendments, travel requests, and various other forms; establishing and maintaining office files, department records, correspondence, and related reports; processing personnel documents, contracts, and requisitions to appropriate departments before required deadlines; maintaining administrative records related to the departmental functions; and coordinating and organizing events and projects. The Senior Executive Assistant must exercise critical thinking skills, problem solving and discretion concerning highly confidential matters and demonstrate the ability to work efficiently and independently. This position reports to the Vice President, Business Affairs.

Minimum Qualifications:  Graduation from accredited institution with an associate’s degree or appropriate work experience on a year to year basis may be substituted for the College degree requirement, two years responsible office administration experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting, and internet navigation.  College coursework beyond the associate’s degree or its equivalent work may be substituted on a year for year basis for the required experience. Appropriate work experience on a year to year basis may be substituted for the College degree requirement. Successful results of a criminal background check are required.

Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations.  Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position.  A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.

PREFERRED QUALIFICATIONS: Prefer strong written and verbal communication skills, exceptional organizational, prioritization, interpersonal, and computer skills with the ability to exercise a high degree of diplomacy, collaboration, and problem-solving skills. Strong in Excel and Adobe skills.

ANNUAL SALARY:   $31,500.00 ($16.09/hour)

SUPPLEMENTAL MATERIALS:  Applicants are required to submit a cover letter, résumé, and unofficial transcripts, if applicable, to supplement the online application.  If veteran’s preference is claimed, a copy of the DD-214 must be submitted.  Supplemental materials must be uploaded and assigned to the online application.  If you have any questions, contact Monica L. Williams at mlwilliams@pensacolastate.edu.

APPLICATION DEADLINE: Open Until Filled – Review of applications will begin January 5, 2021.  To receive full consideration, the online application and supplemental materials must be received via the online employment application system by January 4, 2021.

The benefits package provided by the College includes major medical insurance, life insurance and Florida retirement contributions. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave.

Supplemental life, dental, vision, and disability insurance are available at group rates. 

Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, or genetic information in its educational programs, activities or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Equity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Boulevard, Pensacola, Florida 32504.

• jobRequisitionId: JR1092
• startDate: 2020-12-16-08:00
• company: Business Affairs (Gean Ann Emond)
• External Apply URL: https://pensacolastate.wd5.myworkdayjobs.com/PSC_Employment_Opportunities/job/Pensacola-Campus/Senior-Executive-Assistant_JR1092/apply

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Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Pensacola State College and at other institutions of higher education in the region on www.AcademicCareers.com