Temporary Advancement Data and Gift Processing Coordinator
- Otterbein University
- Westerville, OH, USA
- Jun 10, 2025
Job Description
Temporary Advancement Data and Gift Processing Coordinator
Job Type: Temporary
Job Number: 00414
Location: Westerville, OH
Division: Institutional Advancement
DESCRIPTION
Otterbein University is seeking a Temporary Advancement Data and Gift Processing Coordinator who is a detail-oriented and service-driven professional to join our Institutional Advancement team on a temporary basis. This position plays a vital role in maintaining the integrity of donor records and managing the accurate processing of gifts and biographical data. The ideal candidate thrives in a collaborative environment, values confidentiality, and demonstrates exceptional attention to detail. This is a part-time, temporary position working 20 hours per week, Monday - Thursday. The appointment will be approximately 12 weeks beginning mid-June to mid-September and will report to the Executive Director of Advancement Services. The hourly wage is between $18.00-$20.00 per hour based on experience.
JOB RESPONSIBILITIES
Gift Processing
- Accurately process all types of donations (checks, credit cards, electronic transfers)
- Reconcile and post daily batches in the advancement database (Millennium)
- Generate and distribute regular financial reports (daily, weekly, monthly)
- Print and mail gift receipts and pledge reminders
- Process gift adjustments and manage employee payroll deductions
- Respond to donor inquiries and generate gift reports
- Maintain electronic documentation and donor correspondence
Bio/Demographic Data Management
- Enter and verify biographical and demographic data for all constituents
- Approve and create new constituent records (alumni, parents, donors)
- Update contact and educational information using the university Banner system
- Conduct online research to locate missing or updated constituent information
- Track donor prospects by creating and maintaining proposal records
Administrative and Team Support
- Provide exceptional customer service to internal and external stakeholders
- Assist with front desk duties and phone coverage as needed
- Maintain strict confidentiality and uphold data security standards
QUALIFICATIONS
- Associate's degree required; Bachelor's degree preferred
- Previous experience in Finance strongly preferred
- Previous experience in gift processing, data entry, or advancement services preferred
- Strong computer skills, especially in databases and Microsoft Excel
- Excellent organizational skills and attention to detail
- Ability to manage confidential information with discretion
- Professional demeanor and effective communication skills
- Must successfully complete a background check screening
SUPPLEMENTAL INFORMATION
Why Join Otterbein?
You will be part of a dedicated team that values collaboration, integrity, and supporting the mission of higher education. This is a great opportunity to make a meaningful impact in a fast-paced, supportive environment.
To Apply: Submit your application online at https://www.schooljobs.com/careers/otterbein. Review of applications will begin immediately and continue until the position is filled.
To apply, visit https://www.schooljobs.com/careers/otterbein/jobs/4965052/temporary-advancement-data-and-gift-processing-coordinator
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Application Details (to apply use the Apply Now button below.)
How to Apply:
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Otterbein is a regionally-accredited liberal arts university. Since its founding in 1847, Otterbein has been recognized for its pace-setting ideals, its ground-breaking integrative studies curriculum, its standing among the country’s first co-education institutions, and its commitment to serve the public good. Located in picturesque Westerville, Ohio — just minutes away from downtown Columbus — we are a perfect location for undergraduate and graduate students to find internships and worldwide networking opportunities.
Location: Westerville is a residential community of 36,000 residents on the northeast side of Columbus, Ohio, offering a small-town atmosphere with all the conveniences and opportunities of a big city. Otterbein’s 140-acre campus is accented by the historic Towers Hall, which was constructed in 1872 and is listed on the National Register of Historic Places.
Enrollment: Approximately 3,000 men and women from throughout the United States and several foreign countries.
Curriculum: Otterbein offers a choice of more than 70 majors and 44 minors, as well as individualized courses of study. We also offer five graduate programs in business administration, education and nursing, including our doctor of nursing practice degree.
Student/Faculty Ratio: The student to faculty ratio at Otterbein is 12:1.
To see additional information about our job opening(s) or to apply, please click on the “Apply Now” button at the bottom of our job posting.
Jobs at Otterbein University. When inquiring or applying for jobs at Otterbein University, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities with Otterbein University and at other institutions of higher education in the region on AcademicCareers.com
To receive email alerts when new jobs at Otterbein University are posted, please sign up for new job openings at Otterbein University.
