Articulation Analyst, ASSIST and Degree Completions Coordinator
Job Description Summary:
The ASSIST Coordinator is responsible for the implementation, maintenance, and support of articulation agreements and transfer information within the ASSIST database. This position serves as the campus liaison to the ASSIST Coordination Site (ACS) and ensures that articulation data is current, accurate, and accessible to students, counselors, and faculty. As a Degree Completion Coordinator, this position is responsible for verifying the completion of undergraduate degree requirements, GPA, and honors eligibility, processing applications for graduation and verifying eligibility, and posting the awarded degree in Banner to accurately reflect degree date, final GPA and honors. Responsibilities also include performing additional tasks and miscellaneous projects as assigned.
Minimum Qualifications:
- Knowledge of degree conferral policies and best practice.
- Knowledge of DegreeWorks, Banner and Transfer Evaluations Systems (TES).
- Minimum 2 years experience working in a Registrar’s Office.
Preferred Qualifications:
- Familiarity with the California Community Colleges (CCC), California State University (CSU), and University of California (UC) systems.
- Experience working with the ASSIST system.
- Experience coordinating projects across multiple departments or institutions.
Specific Duties:
Duty: Transcript Evaluations:
- Evaluate official transcripts to verify accreditation status and transferability of coursework.
- Utilize online or hard copy catalogs, Assist.org and other CSU/IGETC materials, and ACE accreditation guides to research accreditation and applicability of transfer work toward La Verne degree requirements, and use the Banner Articulation Module to perform articulation of transfer work.
- Work in coordination with the La Verne Transfer Center, Faculty and Professional Advisors, and with the Articulations staff at transfer institutions to research coursework not previously evaluated.
- Ensure integrity of all data contained in each student’s Banner record, including accuracy of transfer credit records, as well as curriculum, student information, and registration records.
- Work with Undergraduate Admissions and Regional Campus Administration to verify data contained in the Banner student record; make corrections and updates to Banner as needed to reflect accurate student data.
- Evaluate official transcripts to verify accreditation status and transferability of coursework. Utilize Banner Articulation Module, online or hard copy catalogs, and ACE accreditation guides to research accreditation and applicability of transfer work toward La Verne degree requirements.
- Work in coordination with the La Verne Transfer Center, Faculty and Professional Advisors, and with the Articulations staff at transfer institutions to research coursework not previously evaluated.
- Utilize Banner to make adjustments to individual student DegreeWorks reports based on Faculty approved major substitutions and changes to major requirements, major or minor contracts, and GE or transfer credit appeals.
- Verify that changes have been accurately processed by running and auditing new reports; notify advisor and/or student when revised reports are available for viewing via Banner or MyLaVerne.
Percentage of Time: 15%
Duty: Degree Completion Support
Graduation Evaluations:
- Receive, inspect and process graduation applications, major contracts, major substitution forms, and departmental honors nominations.
- Verify accuracy of student academic record (curriculum, campus, status, etc.) in Banner as compared to student file; work with Advisor or Regional Campus Administration to resolve data discrepancies and update Banner accordingly.
- Create accurate degree and diploma records in Banner based on data reflected in the student academic record.
Duty: Degree Posting:
- Prepare student file for degree posting by verifying completion of degree requirements, final GPA, and honors eligibility (for undergraduate students); Post degree in Banner to accurately reflect degree date, degree earned, degree GPA, and honors awarded.
- Process ‘one-up’ term to reflect revised student status. If student is registered in a future course or academic program, work with Student Accounts and Admissions to verify accuracy of revised student record.
- Prepare final transcripts and letters for students and Advisors; check for holds preventing the release of such information. Respond to inquiries and communicate with students, Advisors and other university departments regarding degree posting status.
Duty: Diploma Processing:
- Verify integrity of all graduation and diploma data recorded in Banner, including degrees conferred and degree dates. Use this data to compile regular diploma orders.
- Proof diplomas for errors upon receipt from the printer; reorder diplomas when necessary.
- Check Banner for holds on student records and prepare diplomas for mailing.
- Enter diploma order date and mailing date into Banner.
- Respond to student and Advisor inquiries related to diploma orders and diploma corrections.
Duty: Commencement:
- Verify school and departmental honors eligibility and enter into Banner.
- Proofread Commencement lists to verify accurate student name, degree, and honors information.
- Enter commencement attendance information into Banner.
- Perform various duties as needed at Graduation Fair and Commencement Ceremonies.
Percentage of Time: 40%
Duty:
ASSIST Coordination
- Serve as the primary point of contact for all matters related to ASSIST on behalf of the institution.
- Collaborate with articulation officers, transfer evaluation team, academic departments, and IT personnel to manage articulation data submissions.
- Coordinate the annual update and verification of course articulation agreements in the ASSIST system.
- Ensure accuracy and consistency in articulation data between ASSIST, University of La Verne catalog, and internal advising systems.
- Monitor ASSIST timelines and ensure the institution meets all deadlines for data submission and review.
- Provide training and technical assistance to faculty and staff using the ASSIST system.
- Communicate updates, system changes, and new initiatives from the ASSIST Coordination Site (ACS) to relevant campus stakeholders.
- Participate in regional or statewide articulation meetings, workshops, and professional development events.
- Develop and maintain procedural documentation related to ASSIST coordination and articulation processes.
- Support transfer-related initiatives and student success efforts as needed.
Percentage of Time: 40%
Duty: Miscellaneous Duties
- Use Banner to maintain and update student academic history, including the verification and processing of grade changes, academic appeals, course challenges and certifications, and the entry of hard copy transcripts into the online system.
- Support the Evaluations Staff as needed by logging incoming admission packets, transcripts, and Applications for Graduation into Access database logs; create Registrar folders for new or returning students; work with Undergraduate Admissions and Regional Campus Administration to ensure all files have been properly received, inventoried and stored.
- Prepare hard copy documents for permanent storage, scanning, destruction, or return to admissions location.
- Perform clerical tasks including, but not limited to, word processing, photocopying, filing, faxing, and general office duties.
- Other tasks as assigned by the Assistant Registrar and Associate Registrar.
Percentage of Time: 5%
Salary Range
Maximum: $25.31
Minimum: $21.71
Benefits Summary:
Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee’s total compensation.
Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan.
Employment is contingent upon successful completion and clearance of a background check and employment verification.
Location: La Verne Main Campus
Close Date:
Open Until Filled: No
To be considered for this position please visit our web site and apply on line at the following link: http://laverne.edu
Institutional Profile
Located in Southern California, the University of La Verne offers a distinctive and relevant educational experience to a diverse population of students, preparing them for successful careers and a commitment to lifelong learning across the liberal arts and professional programs. The academic units of the not-for-profit university include the College of Arts and Sciences, the College of Business and Public Management, the LaFetra College of Education, and the College of Law. The university offers both undergraduate and graduate programs, including degree programs tailored for working adults. The university's central campus is located 30 miles east of Los Angeles in the historic Old Town section of La Verne, a city with a population of approximately 35,000 at the foothills of the San Gabriel Mountains. The university also has eight regional campuses throughout California and the College of Law campus in Ontario, California. The university is classified as a Carnegie Doctoral Institution with moderate research activity. Core values are reflected throughout all curricular and co-curricular programs, its emphasis on close professor-student interaction, personal support of its students, and its diversity.
The University of La Verne prides itself in being reflective of the diversity of Southern California. Approximately 80 percent of its nearly 8,500 students come from diverse backgrounds and the U.S. Department of Education has designated the university as a Hispanic Serving Institution (HSI). With 80,000 alumni, the university fulfills a critical community function in educating students from underserved populations, many of whom are the first generation in their family to attend college.
The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation
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