Research Training Coordinator

Research Training Coordinator

Job ID: 283493
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University:

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

At Augusta University, research takes prominence by taking place everywhere and among everyone: in wet labs and archives, with senior investigators and sophomore classes, in our health care facilities and our community. Research aims to advance knowledge that addresses the cultural, economic, health and societal needs of the communities we serve through research, scholarship, and creativity.

Job Summary

As a member of the Office of the Senior Vice President for Research, the incumbent supports the research mission of the university by supporting students, researchers, and faculty in the following ways:

• Focuses on developing and managing programs specifically for the research community, serving as liaison and navigator for the researchers and study staff to AU Research Training opportunities.

   

• Plans, coordinates, and executes training programs for research staff and faculty to include Human Research Academy 100, 200, 300 level courses, New Research Orientation, and New Faculty Research Member Orientation.

   

• Serve as iLab Administrator and navigator for researchers and staff users providing front line support and instruction on IT system.

   

• Coordinates and provides iLab training. Supports iLab activities by supporting researchers, departmental administrators, and faculty in identifying issues and resolving or elevating issues as applicable.

   

• Coordinates research activities in the Office of the SVP for Research preparing announcements and coordinating meetings for internal and external committees.

   

• Coordinates and assists with the preparation of reports and meeting timelines for compliance with federal agencies.
• Responsible for P card purchases by Research.

   

• Maintains and updated AU Grant Resources and Environment Investigator Template twice yearly, with input from over forty individuals, Core Labs, and other resources.
• Serves as Administrator for the Greenphire ClinCard research subject payment and reimbursement system, providing frontline support and instruction on the system.
• Plans and coordinates research subject reimbursement and payments through Greenphire ClinCard system.
• Serves as Protocol Review System (PRS) administrator for ClinicalTrials.gov, providing frontline support to researchers and study staff.
• Serves as the administrator for Cloud Research subject payment system, providing front line support and instruction on the use of the system.
• Coordinates and assists with the preparation of reports and meeting timelines for compliance with federal agencies.

Responsibilities

Responsibilities to include but not limited to:

Research Training Coordinator

Research Academy

• Coordinate the four day (over 35 speakers) (Research Academy 101 (offered twice annually in April and October), Research Academy 200 series, and Research Academy 300 series.
• Prepare communications, manages enrollment, coordinates the schedule for 35+ presentations.

   

• Gather feedback from trainers and trainees after each session.

   

• Prepares and posts virtual (on-line) versions of presentations.

   

Coordinates the research training calendar.

Coordinate New Faculty Research Member Orientation

• Receives new research faculty transition forms for all new AU research faculty. Schedules introductory meetings with new faculty with the Research Program directors. Disseminates forms and CV accordingly.

   

• Responsible for identifying all necessary units (DSPA, IACUC, CTO, etc.).

   

Participate in Research Administration Training Workgroup

• Review and revamp ongoing research training modules offered year round. Provide support to research units ensuring that manuals are available and updated, offer onboarding once a month to any faculty and staff interested, and create training modules tailored to customer needs (i.e. faculty, post doc, research associate, student).

   

• Available to meet with employees, trainees, and units throughout AU virtually and in person.

iLab Administrator
Process billing for AU/WMCGH collaborative accounts, iLab Cores, and Shared Services.
Assist and attend iLabs Core implementations.
Provide training on iLab Solutions Systems to researchers and staff, training can be a combination of in-person and online sessions.
Have access to manage the access to financial information for all investigators on campus.
Coordinate weekly iLab Research Administration Meetings.
Research new payment collection.
Implement new iLab cores; train new and replacement Core Directors, Managers, and Staff.
Work with each iLab participating unit to optimize their use of iLab, including on-site visits to cores and shared services, implementation of kiosks, review of monthly billing and collection, etc.
Update iLab training for Tools for Researchers annually, or on an as needed basis.
Coordinate monthly meetings with Agilent to review performance of iLab system, open discussion for any updates to the system, and follow up with ongoing or outstanding issues with the program.
Assist with educating the AU community and others regarding the services provided by the Cores, support marketing of these services.

Research Coordination & Special Events
Disseminate notices and announcements to all AU faculty members via email through the SVPR account.
Sends calls for the Research Institute's Research and Scientists Awards across campus. Distribute nomination materials to committee members, schedules meetings, and notifies the Research Institute's Executive Director of recipients,
Coordinate the External Research Advisory Board visit once a year, if needed. Prepare agenda, handouts and/or PowerPoint presentations, recording, dissemination of meeting minutes for the visiting faculty.
Coordinate Research Townhalls to ensure policy and procedure updates are disseminated throughout the institution.
Coordinate Seminars, AURI Annual Awards Banquet, and other research events including coordinating venue, accommodations, catering, etc.

Maintain Facilities and Environment Document

• Central document provides information to investigators to submit with grant proposals that maintains an active list of cores, equipment, and other AU central facilities used by investigators.

   

• This position coordinates with appropriate parties so that the document is updated Twice yearly, with input from over 40 individuals, Core Labs, and other resources.

Serve as back up to the Business Manager and AVP, Research Operations

• Back-up support would include triaging phone calls to appropriate personnel and resolving financial related matters such as budget checking errors.

ClinCard Administrator
Day-to-day Management:

• Overseeing the daily operations of the ClincCard system.

   

• Managing user accounts.

   

• Troubleshooting issues.

   

• Ensuring compliance with protocols.

Training and Onboarding:

• Provide training and onboarding for new users of the ClinCard system.
• Ensure users are trained in how to use the system effectively and comply with AU policies.

Financial Oversight:

• Monitor and manage the financial aspects of the system, including research participant payments and financial reporting.

Documentation and Reporting:

• Maintain accurate records and documentation related to ClinCard system.
• Generate reports as needed.

Percipio Learning Management System ' Learning Development Specialist for Research
As a Learning Development Specialist in Percipio this position plays a crucial role in enhancing the skills and knowledge of the research community
Key Responsibilities:

• Develops and oversees learning initiatives tailored to enhance the skills of the research community.

   

• Develop instructional content for on-line courses including teaching plans and assessments that align with the organizational goals and the needs of the research community.

   

• Facilitate virtual classrooms, conduct live classes and provide one-on-one assistance to learners and presenters.

   

• Provide support and training to instructors and staff involved in on-line learning programs.

   

• Conduct needs assessment to identify learning and development needs of the research community.

   

• Create instructional materials, including e-learning modules, training manuals, and other educational resources.

   

• Facilitate training sessions which can be delivered online, in classrooms, or in training facilities.

   

• Evaluate the effectiveness of the training programs through feedback, assessments and performance metrics to assure they meet the desired outcomes.

   

• Support users from the research community.

Compliance Support
Supports the submissions and management of institutional submissions to Clinicaltrials.gov in accordance with federal guidelines and requirements.
Assist with Investigational New Drug (IND) and Investigational Device Exemption (INE) submissions.

Administrative Duties
Coordinate the annual calendar of activities supported by the Senior Vice President for Research.
Responsible to hold Pcard for the department and other units. Manage purchases on a P-card and reconcile the Pcard statement monthly, in compliance with AU guidelines.
Purchasing point of contact for all research units: SVP, OnCore, IACUC,and specialty items such as one time purchased equipment purchased using SVP funds.
Prepare and maintain requisitions and office supplies for research units as needed. Receive and reconcile items with Peoplesoft. Distribute items accordingly.
Process travel requests, reimbursements, hotel accommodations, airline reservations as needed.
Serve as back up administrator to the Director of Research Facilities and Administrative Assistant 3.
Assist in staffing SVP Research front desk staffing, phone coverage, and SVP Research central email.

Other Duties
All other duties assigned.

Required Qualifications

Bachelor's degree with two years of progressive experience responsible research administration experience.
Or
Associate degree with five years of research administration experience.

Preferred Qualifications

Experience in an academic research environment with experience coordinating training classes, conferences, or seminars.
Experience using iLab or other research systems.

Knowledge, Skills, & Abilities

KNOWLEDGE
Research training programs and resources.
Federal reporting requirements to maintain compliance.

Proficient in Microsoft Office and other computer software/databases (Outlook, Word, Excel) and web applications.

Experience with iLab as well as skilled in use of PeopleSoft Financials or able to quickly learn and master programs.

SKILLS
Well-developed interpersonal skills and the ability to work well independently as well as with co-workers, peers, supervisors, and extremal customers.
Exceptional organizational skills, a keen attention to detail.
Excellent interpersonal, written, and verbal communication skills.

ABILITIES
Ability to work effectively as a team member.

Ability to work collaboratively with other members of management team.
Demonstrate flexibility in regards to job duties and assignments with matched ability to multi-task.
Ability to manage and respond to different situations in a professional and friendly manner.
Ability to effectively and efficiently handle multiple tasks simultaneously with precision and adapt to changes in responsibilities and workloads in a fast-paced environment.
Must possess a high degree of urgency and self-motivation.
Must possess a high degree of integrity and have a strong work ethic.

Ability to maintain confidentiality.

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required).

Salary Range: $42,200-$52,700 annually.

Pay Band: B7

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.

This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. 'Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.' Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 283493.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=283493&PostingSeq=1







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