Administrative Assistant III

Administrative Assistant III



Job ID: 283640
Location: Georgia Gwinnett College
Full/Part Time: Full-Time
Regular/Temporary: Regular

About Us
Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.


Job Summary
The Administrative Assistant III provides administrative support to the Dean of Students and other administrators within the Dean of Students Office.

Responsibilities:
Provides support to the Dean of Students Office by attending meetings and taking minutes, documenting and communicating decisions made by the Dean of Students Office; Provides support to the Dean of Students in coordinating the review of Student Affairs policy/processes for the Dean of Student's Office; Checks in and welcomes students, faculty, staff and visitors; schedules student/staff appointments utilizing Microsoft Outlook; answers phone calls (routing messages and voicemails)
Processes student integrity and academic integrity cases utilizing the electronic database system Maxient; Updates student conduct cases, generates correspondence, and checks student records on request; utilizes Banner to research student records; maintains confidential records in accordance with FERPA
Monitors the Grizzlies Helping Grizzlies emergency assistance budget which includes creating monthly emergency fund tracking reports; Assists the Dean of Students with budget tracking and administrative operations of the office including coordinating travel/reimbursements for staff members.
Manages incoming and outgoing documentation and correspondence regarding the hardship withdrawal, student conduct, student appeals, student complaint, and faculty adjudication processes and assists with the administration of these processes; Manages the Dean of Students calendar including scheduling student/staff appointments utilizing Microsoft Outlook; answers phone calls (routing messages and voicemails). Manages the Dean of Students Office, Student Conduct, and Hardship Withdrawal e-mail accounts.
Manages Freedom of Expression reservations calendar.
Places holds on student accounts.
Recruits, trains, and supervises work-study student(s) for the office
Reviews student sanctions assigned by hearing officers
Assists with the coordination of the student complaint and student appeals processes and database and communicates with faculty members.
Other duties as assigned.

Required Qualifications:
High School or GED
Three to five years of relevant experience

Preferred Qualifications:
Associate's degree or Bachelor's degree BA/BS
Experience with a student conduct management system such as Maxient
Experience with student information system such as Banner
Proficiency with Microsoft Office Suite
Proficiency in composition and punctuation
Willingness to learn various PC applications

Knowledge, Skills, & Abilities:
Skill in the use of database systems and desktop publishing software
Skill in operating basic office equipment
Skill in verbal and written communications and relationship building
Ability to respond to various audiences in an accurate and timely manner
Ability to make decisions under pressure and without immediate supervision
Ability to quickly assess needs and requirements of students and visitors
Ability to maintain confidentiality
Ability to maintain accuracy related to data collection, entry, and reporting
Ability to plan, organize, and prioritize work, as well as ability to pay attention to detail
Ability to work with time-sensitive matters and meet strict deadlines

USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment:
Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity:
Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. GGC does not discriminate on the basis of race, color, creed, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, sex (including pregnancy or childbirth), veteran status or military status, genetic information, or disability in employment or admission or access to its programs and activities, as required by Title IX. Inquiries including anyone who feels they have been discriminated against should contact the Office of Equal Opportunity and Title IX compliance and direct concerns to the GGC Title IX Coordinator, Building B, Suite 3700, titleix@ggc.edu or (678) 407-5085.

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR Payroll and Benefits at (678) 407.5054 or email benefits@ggc.edu.

Background Check:
Position of Trust

Other Information:
Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=283640&PostingSeq=1







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