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Administrative Assistant

University of South Carolina Aiken
Aiken, SC, USA
Jan 10, 2025

Full time Other Administrative Positions

Job Description

Administrative Assistant

Department: AIK Library

Advertised Salary Range: Salary commensurate with qualifications.

Part/Full Time: Full Time

About UofSC

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Advertised Job Summary

Administrative Assistant, Salary: $37,735 per year, Gregg-Graniteville Library at USCA

Directs, plans, and coordinates routine/standard administrative activities in the Office of the Dean of the Library. Utilize computers and software, including Microsoft Office Suite and PeopleSoft, to support daily operations and special projects. Exercise sound judgment in interpreting and applying established library and university policies and procedures, ensuring compliance and operational consistency. Operate independently, managing time-sensitive tasks and prioritizing responsibilities to effectively meet library and university goals. Demonstrate a comprehensive understanding of office management practices, including scheduling, record-keeping, procurement, and financial management, such as processing and tracking library bills. Collect, assemble, and present information in a clear and usable format for reports, event coordination, budgeting, and operational planning. Exhibit excellent oral and written communication skills, maintaining a professional and approachable demeanor with library staff, students, faculty, and external stakeholders. Organize and coordinate events and programming logistics, including workshops, academic programs, and student success initiatives. Foster positive and effective working relationships with colleagues, university departments, and the general constituencies of the library and Student Success Center. The ability to adapt to the library’s evolving needs, including support for new initiatives such as the library’s expanded role in overseeing the Student Success Center. A strong commitment to maintaining operational stability and providing exceptional service to the USCA community. Minimum Requirements: High school diploma or GED and 1 or more years of job related experience. Preferred: Bachelor’s degree or high school diploma and 4 years clerical or administrative experience. Experience with PeopleSoft, budgeting, and marketing. Application deadline: January 28, 2025. Women and minorities are encouraged to apply. USC Aiken is an AA/EOE.

Minimum Qualifications (Classified and Unclassified positions)

Preferred Qualifications

A bachelor’s degree or high school diploma and 4 years clerical or administrative experience preferred. Experience with PeopleSoft, budgeting, and marketing.

Knowledge/Skills/Abilities

Utilize computers and software, including Microsoft Office Suite and PeopleSoft, to support daily operations and special projects. Exercise sound judgment in interpreting and applying established library and university policies and procedures, ensuring compliance and operational consistency. Operate independently, managing time-sensitive tasks and prioritizing responsibilities to effectively meet library and university goals. Demonstrate a comprehensive understanding of office management practices, including scheduling, record-keeping, procurement, and financial management, such as processing and tracking library bills. Collect, assemble, and present information in a clear and usable format for reports, event coordination, budgeting, and operational planning. Exhibit excellent oral and written communication skills, maintaining a professional and approachable demeanor with library staff, students, faculty, and external stakeholders. Organize and coordinate events and programming logistics, including workshops, academic programs, and student success initiatives. Foster positive and effective working relationships with colleagues, university departments, and the general constituencies of the library and Student Success Center. The ability to adapt to the library’s evolving needs, including support for new initiatives such as the library’s expanded role in overseeing the Student Success Center. A strong commitment to maintaining operational stability and providing exceptional service to the USCA community.

Job Close Date
01/28/2025

Special Instructions to Applicant

In addition to completing the online application, please also upload your resume and a separate cover letter.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by January 28, 2025.

To apply, please visit: https://uscjobs.sc.edu/postings/181802

EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.

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About University of South Carolina Aiken

The University of South Carolina Aiken (USCA), a public comprehensive university in the University of South Carolina system, offers undergraduate and master’s degrees to more than 4000 students in 60 programs of study. USCA has ranked as one of the best public schools in the South by U.S. News & World Report for the 26th year in a row. Additionally, USCA was recognized for being a Best College for Veterans and a Top Performer in Social Mobility. USCA is South Carolina’s COPLAC institution providing a unique and strong liberal arts core within our degree offerings. We boast students from 35 states and 32 countries. USCA has ten NCAA Division II Athletic programs.

Situated on 450 acres, USCA is located thirty minutes from Augusta, GA (home of the Masters Tournament and Fort Eisenhower, new home of US Army Cyber Command), one hour from Columbia, SC, and within three hours of Charleston, SC, coastal beaches, and the Appalachian Mountains. Aiken is noted for its famous thoroughbred horses, numerous parks and golf courses, wonderful weather, spacious avenues, and historic homes.

USCA is an affirmative action, equal opportunity employer and does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, transgender status, genetics, or protected veteran status, or pregnancy, childbirth, or related medical conditions.

Please apply using the "Apply Now" button below.

Thank you for your interest in employment at the University of South Carolina Aiken.

Jobs at the University of South Carolina Aiken. When inquiring or applying for jobs with the University of South Carolina Aiken, please reference AcademicCareers.com

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