Director of Budget and Capital Planning
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Director of Budget and Capital Planning
Job Profile Title
Director D, Business and Finance
Job Description Summary
The Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe, diverse and economically vibrant destination. With close to 12M square feet of space, FRES maintains 186 buildings on a campus of 276 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Administration, Office of the University Architect, Design and Construction, Real Estate, Operations and Maintenance.
The University of Pennsylvania is implementing a campus transformation entitled Penn Connects (http://www.pennconnects.upenn.edu). This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years. https://www.facilities.upenn.edu/ Information.
Job Description
In collaboration with Central University Budget and Finance, responsible for managing the capital approval process for the University, including the collection, review and analysis of capital project financial information for Capital Approval Group (CAG), Computer & IT Equipment (CITE) Committee and Capital Council (CC); scheduling, coordination and communications of those meetings; preparation of related communications and presentations for CAG, Budget Steering, Capital Council and Trustees; Point of contact for questions regarding the capital approval process; Coordination of the annual capital planning process.
In collaboration with FRES Design & Construction and Real Estate Departments, oversee the University capital program of 300 projects for $300M to $500M in annual spending; responsible for 1 direct report and 5 staff in the capital accounting department; maintain proper procedures that adhere to audit requirements for capital accounting and recording.
Responsible for ongoing budget oversight for all departments within FRES (Architect, Design and Construction, Administration, IT department, Operations and Maintenance, and SVP accounts) and for the University utilities budget, including budget preparations, accurate quarterly forecasts, monitoring of monthly transactions (actual and budget). Oversee the detailed budget and financial analysis processes for the Operations and Maintenance department; responsible for 1 direct report and 1 staff in the performance of duties to support this area; develop, document and maintain processes & procedures that support this area.
Provide leadership in strategic financial planning and budget development by managing a process to solicit and evaluate current and projected resource needs of FRES. Consolidate all budgets, reforecast, variance analysis and related budget requirements across FRES, provides supervision to other budget analysts and evaluates prior to review by Executive Director and input into Planning for submission to the budget office. Schedule and communicate with key participants for FRES SVP approval. Coordinate communications with budget office for questions related to the FRES budget.
Responsible for review of utility data accuracy for LSE (load serving entity) costs and billing including reconciliations with vendor provided information. Makes recommendations for utilities billing rates for the LSE. Point of contact for utilities engineering support to evaluate and facilitate the use of accurate and appropriate meter data and forecasting methods for all utilities. Support engineering data needs related to Facilities Renewal Needs (FRF), FRF Matching and Energy Reduction Fund programs, including presentation preparation and staff support for meetings Manage EVP quarterly reporting process; review and evaluate information prior to submission to FRES SVP; prepare year end close entries and analysis.
Provide high level analytic support as required to support the Executive Director and SVP requests by developing financial models, providing information, and preparing statistical analysis and that support financial management and decision support.
Ensure the timeliness and accuracy of all internal/external reporting and adherence to University accounting policies, procedures and systems used to safeguard University assets. FRES manages an annual $250M a year budget and a $300M to $500M a year capital budget.
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Responsibilities/Duties
Responsible for managing the capital approval process for the University, including the collection, review and analysis of capital project financial information for Capital Approval Group (CAG), CITE and Capital Council (CC); scheduling, coordination and communications of those meetings; preparation of related communications and presentations for CAG, Budget Steering, Capital Council and Trustees; Point of contact for questions regarding the capital approval process; Coordination of the annual capital planning process.
Provide leadership in strategic financial planning and budget development by managing a process to solicit and evaluate current and projected resource needs of FRES. Consolidate all budgets, reforecast, variance analysis and related budget requirements across FRES, provides supervision to other budget analysts and evaluates prior to review by Executive Director and input into Planning for submission to the budget office. Schedule and communicate with key participants for FRES VP approval. Coordinate communications with budget office for questions related to the FRES budget.
Responsible for ongoing budget oversight for all departments within FRES (Architect, Design and Construction, Administration, IT departments, Operations and Maintenance, and SVP accounts) and for the University utilities budget, including budget preparations, accurate quarterly forecasts, monitoring of monthly transactions (actual and budget). Responsible for review of utility data accuracy for LSE (load serving entity) costs and billing including reconciliations with vendor provided information. Makes recommendations for utilities billing rates for the LSE. Point of contact for utilities engineering support to evaluate and facilitate the use of accurate and appropriate meter data and forecasting methods for all utilities. Support engineering data needs related to Facilities Renewal Needs (FRF), FRF Matching and Energy Reduction Fund programs, including presentation preparation and staff support for meetings. Manage EVP quarterly reporting process; review and evaluate information prior to submission to FRES VP; prepare year end close entries and analysis.
Oversee the University capital program of 300 projects for approximately $300M in annual spending; responsible for 1 direct report and 5 staff in the capital accounting department; maintain proper procedures that adhere to audit requirements for capital accounting and recording.
Oversee the detailed budget and financial analysis processes for the Operations and Maintenance department; responsible for 1 direct report and 1 staff in the performance of duties to support this area; develop, document and maintain processes & procedures that support this area.
Provide high level analytic support as required to support the Executive Director and VP requests by developing financial models, providing information, and preparing statistical analysis and that support financial management and decision support. Ensure the timeliness and accuracy of all internal/external reporting and adherence to University accounting policies, procedures and systems used to safeguard University assets. FRES manages an annual $250M a year budget and a $300M to $500M a year capital budget.
Qualifications:
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Facilities and Real Estate Services
Pay Range
$90,860.00 - $190,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Left-Bank-Facilites--Real-Estate-Services/Director-of-Budget-and-Capital-Planning_JR00100385
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Jobs at the University of Pennsylvania. When inquiring or applying for positions within the University of Pennsylvania, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at the University of Pennsylvania and at other institutions of higher education in the region on www.AcademicCareers.com
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A Great Place to Work
Penn's innovative schools, centers, and divisions offer a vast array of positions in a broad range of fields. Penn is the largest private employer in Philadelphia. Here you can find new opportunities as your career develops—from your first job out of school to your first leadership role, and all points in between. You can discover new work settings as your goals evolve, and even change professions.
We’re famous for research and education, but did you know Penn also offers positions in areas such as financial management, hospitality, transportation, real estate development, investments, public safety, fundraising, marketing, communications, and information technology (IT)?
Penn is a leading employer in key fields. We are regularly ranked as one of the best places to work in IT, and our Office of Development and Alumni Relations is one of the premier organizations in the industry.
If you have a passion for excellence in education, research, or service to the community, Penn is the right choice for any point in your professional journey.
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
When inquiring or applying for positions within the University of Pennsylvania, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at the University of Pennsylvania and at other institutions of higher education in the region on www.AcademicCareers.com
To receive email alerts when new jobs at the University of Pennsylvania are posted, job seekers can sign up at new job openings at the University of Pennsylvania.