Procurement Contract Manager

$5,417 - $6,229 monthly
  • Dallas College
  • Dallas College Richland Campus, Abrams Road, Dallas, TX, USA
  • Dec 07, 2020
Full time   Business/Financial Affairs/Financial Aid

Job Description

Job no: 500861
Work type: Full-time
Location: District Service Center
Work Schedule: Monday-Friday (8:00-5:00)

Working Title
Procurement Contract Manager

Job Title Code

Salary Level

Salary Range (Full-Time)
$5,416.67 mo. - $6,229.17 mo. (dependent on experience and other considerations)

Business Travel


Position Type

Position Summary
Serves as the primary point of contact with internal and external parties in all facets of contract management, contract compliance and contract-related matters; provides administration of Dallas College’s procurement contracts, College-wide agreements, and associated activities.

Required Knowledge, Skills & Abilities
Proven work experience as a Contract Administrator, Contract Manager, or relevant role. Knowledge of contractual negotiations, negations and execution. Familiarity with accounting procedures. Expert at negotiating contracts with contractors, stakeholders, and colleagues and/or other contracting representatives. Keeps abreast of technological changes and best practices within the industry through professional development activities. Work with system administrator to ensure contract module is configured correctly including approval rules and contract document templates. Provides training and guidance to other contract managers throughout the College. Able to manage multiple projects and priorities simultaneously. Must be detail oriented with the ability to discover potential risks to the district. Ability to analyze contracts with an eye toward reducing costs and increasing profits, while ensuring compliance with the law and district policies and procedures. Previous experience managing contracts and is familiar with legal requirements and terms of use. Must be able to assist Stakeholders/constituents in interpreting contract terms and conditions. Ability to build and maintain collaborative work relationship with diverse individuals internal/external to the organization in order to acquire new and innovative business and ideas. Ability to use independent judgement and work collaboratively in a team environment. Able to represent the organization to key stakeholders, the public and business partners. Proven track record of success using a collaborative management style and the ability to work closely in a cross-functional environment. Able to read and interpret documents such as vendor contracts, master service agreements, licensing agreements, data security forms, etc. Prepares and reviews bids for conformity to contract requirements and determines acceptable bids. Requests or approves amendments to or extensions of contracts. Must have excellent problem solving/analytical and time management skills. Must have excellent organizational and communication skills and is able to function in a fast-paced, constantly changing work environment. Highly skilled in MS Office applications including Word, PowerPoint, and Excel.

Physical Requirements
Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

Minimum Knowledge and Experience
Associates degree plus three (3) years of related experience. Official transcripts are required. Must possess a current and valid Texas driver’s license. *** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

Essential Duties and Responsibilities
Review and revise contracts that involve the purchase, lease/rental or sale of goods and services. Ensure contracts are executed in accordance with legal requirements, College policies, procedures, and statutory regulations, seeking advice from legal experts and/or counsel when appropriate. Assist vendors in understanding how to conduct business with the College. Provide vendors with requested information or documents. Monitor and update Total Contract Manager (TCM) database with tracking information including contract expiration dates. Utilizes TCM technology to improve productivity, contract management system to include, but not limited to contract listing, executed contracts, backup documentation and reports. Track spending trends and provide a formal annual review of multi-year contracts through monitoring of milestones, deliverables, invoicing, etc. Analyze and mitigate risk associated with contract verbiage and requirements. Develop and maintain a set of standard contracts for the College using appropriate contractual verbiage. Analyze requirements and provisions in contracts, including terms and conditions, to ensure compliance with applicable laws and regulations, board policies and administrative procedures. Provides alternatives to existing contract details and provisions, as needed. Works closely with Legal on making sure revisions are performed. Assist contract owners with contract negotiations and manage contract change management including statement of work reviews, tracking contract amendments, monitoring unauthorized contract changes, and maintaining correspondence control. Manage contracts throughout the entire contract lifecycle, to include, but not limited to change orders, contract extensions, renewals, close-out, and termination. Conduct analysis of new laws, regulations, and contract trends to determine potential impact on the College. Remain current on legal, regulatory and industry changes that affect contracts. Recommends and works closely with Legal regarding revisions to existing and future contracts so that they remain compliant. Create and present training to contract owners annually as part of the annual Purchasing policies and procedures training. Perform duties as assigned, maintaining all standards in accordance with Dallas College policies and procedures. Completes required Dallas College Professional Development training hours per academic year. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

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