Executive Assistant

Full time Assistant/Secretary & Executive Assistant

Job Description

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Executive Assistant

Posting Number: A00766
Campus:
Department: 1401-COMP Administration

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Expected Pay Scale
Minimum: $80,000.00
Maximum $85,000.00

Job Summary

Streamlines workflow and manages administrative affairs in the Office of the Dean of COMP and COMP-Northwest. Manages various administrative projects relating to the day-to-day and long-term functions of the Office of the Dean of COMP and COMP-Northwest.


Knowledge, Skills and Abilities

Individuals must possess the knowledge, skills, and abilities to perform the essential functions of the job, with or without reasonable accommodation.
  • Must be capable of exercising independent judgment in making decisions regarding the Dean’s schedule, addressing issues involving the Dean, and determining which matters should be delegated to others.
  • Must handle sensitive issues with utmost discretion and maintain strict confidentiality at all times.
  • Demonstrated ability to efficiently manage and coordinate complex meeting schedules and arrangements.
  • Possess exceptionally strong verbal and written communication skills. Demonstrated strong interpersonal and customer relation skills to effectively interact with faculty, students, administration, staff, and external contacts.
  • Strong problem-solving skills with a proven reputation for taking initiative when needed and appropriate.
  • Must exercise excellent independent judgment and represent the Dean in a highly professional manner to both internal and external constituents.
  • Ability to prioritize and effectively manage crises involving upset customers or faculty members, advocating for resolution of problems in a calm and efficient manner.
  • Demonstrate the ability to work in a fast-paced environment, be flexible in job assignments, and maintain strict adherence to deadlines.
  • Advanced computer skills with demonstrated experience using office software and email applications, including MS Word, Excel, PowerPoint, and MS Outlook or other calendaring systems.


Required Qualifications

1. Education: BS/BA degree.
2. Experience: 5+ years prior executive assistant level experience.


Preferred Qualifications

Posting Date: 11/15/2024
Closing Date:

Essential Job Duties

To apply, visit https://jobs.westernu.edu/postings/31374






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