Assistant Director of Alumni Engagement

Assistant Director of Alumni Engagement

Location 100 N East Ave, Waukesha, WI, 53186, United States
Job Category Advancement, Staff
Employee Type Administrative Staff

Description
Description:


At Carroll University, we are committed to identifying and employing strategies to support our goal to be and remain a socially just organization. Rooted in the Presbyterian (U.S.A.) heritage, we respect all aspects of diversity, embrace the practice of equity, expect inclusion, and embrace belonging throughout our community. Therefore, we seek applicants who can demonstrate their understanding of justice and who can inspire our increasingly diverse student population.

Responsibilities:

1. Assist the alumni team in planning and implementing an annual calendar of programs and activities which develop strong institutional affiliation with Carroll University alumni. This includes, but is not limited to, Homecoming, Reunion & Family Weekend, young alumni events, service programs, on-campus and local events, regional events, and alumni/student-related events.

2. Coordinate, manage, and execute service programs to involve alumni and other constituents. This includes, but is not limited to, Pioneers Serve: Carroll University Month of Service & Food Drive, in collaboration with the Alumni Council and Student Life.

3. Assist the Executive Director of Alumni Engagement in supporting the Alumni Council, including attending meetings and serving as the lead staff resource for two standing committees: Young Alumni and Student Engagement, and other provisional committees as needed.

4. Serve as the lead for Young Alumni Class Reunions (5th and 10th) during Homecoming, Reunion & Family Weekend, including collaborating with development colleagues for support of reunion class gift goals.

5. Develop and implement comprehensive, creative email marketing strategies to increase alumni engagement. This includes creating email campaigns to market events and programs. Collaborate with the Marketing team to align communications with social media efforts and the alumni newsletter.

6. Develop and execute plans and activities for alumni affinity groups (academic, special interest, athletic, alumni employees, young alumni (last 10 years), professional affiliation, etc.) and develop strategies to support the events and activities.

7. Manage a robust Student Alumni Ambassador program to include the recruitment and selection process, student engagement, and communication, in collaboration with the Alumni Council Student Engagement Committee.

8. Create, with the Executive Director of Alumni Engagement, an annual strategic operating plan which includes established measurable goals, a calendar of events, communication and messaging plan to alumni and an anticipated budget.

9. Assist the alumni team in building events as needed in Raiser's Edge, the primary platform for Institutional Advancement and processing event registrations on a daily basis. Also assist the alumni team with answering alumni office phone calls.

10. Attend and assist in the facilitation of alumni events as needed. Nights and weekends will be required. Travel as needed and provide appropriate support to associated programs and events.

11. Assist the Executive Director of Alumni Engagement and other Advancement staff with activities as they specifically relate to the cultivation and stewardship of alumni.

12. Work collaboratively with the annual giving team and other development staff to promote a team environment, and to ensure the overall success of the development program.

13. Perform other duties as requested, delegated, or assigned.

Qualifications:

Education and/or Experience:
Bachelor's degree required.
Three to five years of related experience in a similar position for a non-profit organization, preferably in higher education.
Event planning experience required.
Strong written, interpersonal, and oral communication skills required.
Availability for frequent evening and weekend work required.
Preference will be given to experience in creating and developing thoughtful alumni programs and activities, marketing background, and experience in coordinating volunteers.
Knowledge of Microsoft Windows, Excel, Word, PowerPoint, and Outlook.
Experience in Blackbaud programs such as Raiser's Edge and Net Community are a plus.

Additional Knowledge, Skills and Abilities:

Ability to clearly articulate, support and advance the mission of Carroll University.
Strong presentation skills.
Strong interpersonal and organizational skills and an aptitude for working with people of different ages and temperaments.
Ability to work effectively with people regardless of their age, gender, race, sexual orientation, ethnicity, religion, ability, socio-economic background or job type.
Building meaningful relationships with constituents to build strong alumni engagement and support is critical to this role.
Requires the ability to analyze situations and implement appropriate actions and responses.
Strong writing skills in order to develop professional reports, strategic plans and correspondence are necessary.
High energy level, self-motivated, and self-directed to design and complete complex projects.
Must also have the skills and desire to: multi-task and meet deadlines; be a team player; work collaboratively; maintain strong organizational skills; understand the principles and techniques relevant to fundraising; participation in evening and weekend activities are necessary.

Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at the Department of Public Safety, at 208 Wright St., Waukesha, WI 5318


Requirements
Please submit a cover letter and resume for this position along with this electronic application.

Carroll University makes employment opportunities available to qualified individuals whose skills and experience make them suitable candidates for placement. Candidates must be willing and able to support and advance the University mission.

Carroll University does not discriminate in any manner contrary to law or justice on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability or veteran's status in administration of programs or in the employment of faculty and staff.

The employment opportunities list is updated periodically based on openings. Applications will be accepted only for vacancies currently listed. All inquiries will be kept strictly confidential.

To apply, please visit: https://secure4.saashr.com/ta/6153588.careers?showjob=755263512








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