Administrative Assistant TRIO Educational Talent Search (Uvalde)

Full time Other Administrative Positions

Job Description

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Administrative Assistant TRIO Educational Talent Search (Uvalde)

Location: Uvalde, TX
Regular/Temporary: Regular
Job ID: 12445
Full/Part Time: Part Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

 



In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and the UT Health Science Center at San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

 



Posting End Date: Applications will be accepted through 11:59 PM CDT on 10/03/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: up to $17/hour, commensurate with education, experience and qualifications.

Hours: Part-Time, up to 19 hours per week, non-exempt.

Required Application Materials:

  • Resume is required.
  • Cover letter is preferred.



Essential Functions

Job Summary

This position is located in Uvalde, Texas, and will be required to office and maintain a physical presence in the Uvalde location.

Function:To provide advanced and complex administrative support for TRiO ETS - Uvalde location.

Scope: Responsible for the performance of skilled clerical and typing duties, the supervision of clerical staff, and the use of initiative and judgment in handling routine administrative matters.

Core Responsibilities

  1. Receives, sorts, screens, and distributes mail and incoming communications. Evaluates mail for supervisor.
  2. Types, proofreads, edits, and produces in final form correspondence, forms, reports, manuscripts, research articles, and other materials and special projects. Composes moderately complex correspondence.
  3. Acts as a receptionist; answers the telephone, greets, and screens visitors, and schedules appointments. Advises students, administrators, and staff regarding administrative or academic policies and procedures.
  4. Maintains departmental budget. Processes purchase orders, vouchers, and requisitions. Reconciles ledgers.
  5. Maintains a wide variety of complex academic, fiscal, personnel, and administrative records, accounts, and files consisting of official and confidential matters.
  6. Coordinates clerical and fiscal activities within the department and determines work priorities. Develops work standards and procedures. Counsels investigates, and evaluates complaints to solve problems as they arise.
  7. Performs other duties as assigned.


Periodic:

  1. Attends meetings as requested.
  2. Assists in the annual evaluation of clerical staff.


Required Qualifications

  • High school graduate or GED.
  • Three (3) years of clerical or office experience.
  • Additional education may substitute for experience on a one-for-one basis.
  • Proficiency in the use of English grammar, spelling, and business math.
  • Knowledge of current methods and systems of bookkeeping, filing, and purchasing.


Preferred Qualifications

  • Associate's degree in a related field from an accredited institution.
  • Four or more (4+) years of similar experience with at least one year in education.
  • Proficiency in Spanish (written and spoken).

 

 



 

 



Additional Information

  • UTSA is a tobacco free campus.
  • This is a security sensitive position. Employment is contingent upon a successful background check.
  • Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
  • Valid driver's license and Motor Vehicle Record (MVR) as applicable.


Working Conditions

  • This position is located in Uvalde, Texas, and will be required to office and maintain a physical presence in the Uvalde location.
  • Office environment.
  • Occasional overtime may be required.
  • Travel may be required within schools within Uvalde, Texas.


Physical Demands:

  • Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
  • Exerts up to 10 lbs. of force occasionally.


This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

 




To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=12445&PostingSeq=1





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