Equal Opportunity and Nondiscrimination Statement
In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.
Location:
Claremont, CA
Job Posting Title:
Administrative Assistant, Robert Day Scholars Program
Job Details and Requirement:
BASIC FUNCTION:
The Administrative Assistant supports the day to day activities of the Robert Day Scholars Program Staff. This position involves interactions with students, faculty, and external constituencies, including personnel from other colleges, as well as independent work at the direction of the Program staff. The nature of the work is highly confidential and requires superior judgment and discretion as well as a high level of commitment to quality, attention to detail, and professionalism. This position reports to the Director of the Robert Day Scholars Program and Scholar Communities.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
ESSENTIAL FUNCTIONS:
Within general guidelines and without regular supervision:
1. Assist the Robert Day Scholars Program staff (Director of the Robert Day Scholars Program and Scholar Communities, Assistant Director of External Relations, and Assistant Director of Scholar Communities), by coordinating calendars, making travel arrangements, handling correspondence, purchasing equipment and supplies, keeping accounting records for the Program, etc.
2. Assist the Director of the Robert Day Scholars Program and Scholar Communities and Assistant Directors in executing a marketing and recruiting plan for the Robert Day Scholars Program, including both the graduate and undergraduate programs. Examples of such assistance include:
3. Assist the Robert Day Scholars Program Staff in the implementation of the Robert Day Scholars Program Employer Relations Plan and other external relations functions. Examples of such assistance include:
4. Assist the Robert Day Scholars Program staff with the planning and implementation of programs designed for the Program. Examples of such assistance include:
5. Organizing and managing other special projects and events such as student events, receptions, the Robert Day Scholars Recognition Dinner, Scholar Communities donor events, etc.
6. Communicate verbally and in writing, with a high level of professionalism and efficiency, with internal and external Robert Day Scholars Program constituencies, including students, faculty, staff, advisory board members, employers, and guests at CMC and other colleges.
7. Respond independently to inquiries to the Robert Day Scholars Program and make independent judgments regarding implementation of the Robert Day Scholars Program policies and procedures.
8. Reconcile expenses, process reimbursements, and monitor Robert Day Scholars Program budget.
9. Collect, compile, and analyze information as requested.
10. Provide research and prepare reports and other documents as requested.
11. Manage the office facilities, including procurement of office supplies, responding to emails and phone calls to the Program, and directing walk-in and appointment traffic.
12. Perform other duties as assigned according to the needs of the college or department.
The successful candidate will also be able to perform the following essential functions:
QUALIFICATION STANDARDS & SKILLS:
EDUCATION: Bachelor’s degree or equivalent combination of education and experience that provides the required knowledge, skills and abilities, preferred.
EXPERIENCE: A minimum of three or more years of related experience, preferably with customer-service related. Experience at an academic institution (or alt: in higher education) is preferred.
LICENSES: A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.
OTHER:
REQUIRED HOURS: The regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Overtime, holiday, weekend and evening work hours may be required. Regular hours may vary due to needs of the College or division. This is a 12 month position.
CLASSIFICATION AND STATUS:
This is a non-exempt position.
This is a regular full-time position.
This is a benefits-eligible position.
Supervisor – AB1825: No
Mandatory Reporter – CA Penal Code: Yes
Responsible Employee – Title IX: Yes
Campus Security Authority – The Clery Act: Yes
IPEDS Category Job Code: 43-0000 Office and Administrative Support Occupations
PHYSICAL REQUIREMENTS: Moderate (up to 30 lbs.)
SUPERVISORY RESPONSIBILITY: Student workers as needed.
SALARY RANGE: $22.00 - $23.00 per hour
GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.
BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.
ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop over time, accordingly the College reviews this job description on a periodic basis and make changes of business necessity.
AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.
Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law. Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490. All applicants must complete and submit an online application to be considered for an open position.
Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.
Disability Accommodations
In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.
An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.
To apply & view more jobs please go to: https://www.cmc.edu/employment-opportunities-at-cmc
Jobs at Claremont McKenna College. When inquiring or applying for positions at Claremont McKenna College, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at Claremont McKenna College and at other institutions of higher education in the region on AcademicCareers.com
To receive email alerts when new jobs at Claremont McKenna College are posted, please sign up at new job openings at Claremont McKenna College .
Claremont McKenna College, one of the nation’s top liberal arts colleges, prepares students to make a difference. Since 1946, Claremont McKenna College’s mission has been to prepare students for thoughtful and productive lives and responsible leadership in business, government, and the professions. The College attracts a student body that is broadly diverse and accomplished beyond the classroom.
Located on a scenic, tree-lined residential campus 30 miles east of Los Angeles, Claremont McKenna is a member of The Claremont Colleges, a seven-college consortium modeled after Oxford University. CMC students choose from more than 2,200 classes and participate in co-curricular activities with 7,000 other students at Harvey Mudd College, Pitzer College, Pomona College, and Scripps College, as well as the Claremont Graduate University and Keck Graduate Institute. Students have the best of both worlds: the intimacy of a small residential college with small classes and a student-faculty ratio of nine to one, and the shared resources of a larger research university.
Renowned for expertise in economics and government, Claremont McKenna features accomplished scholars who are committed teachers in the humanities, sciences, and social sciences. The school is distinguished by eleven world-class research institutes. Exceptionally high numbers of undergraduate students conduct research with professors and get to know them as colleagues.
The College emphasizes the integration of leadership and innovation experience within institutes, student enterprises, on-campus fellowships, and sponsored off-campus internships.
More than 90% of students complete internships and nearly half study off-campus during their four years. The College's Marian Miner Cook Athenaeum brings world-class leaders, thinkers, artists, and visionaries to speak publicly, engage in small group discussions, and dine with students. Consistently one of the top NCAA Division III programs in the nation, the Claremont-Mudd-Scripps athletic department is housed in the state-of-the-art Roberts Pavilion fitness and event center.
CMC’s Student Opportunity Center provides all students with advising, mentoring and networking support that is tailored to each student’s professional goals. Many Claremont McKenna graduates go on to receive prestigious post-graduate fellowships and degrees in business, law, medicine, and many other fields. CMC alumni thrive in a wide range of careers including consulting, education, financial services, government and public policy, media and entertainment, medicine, nonprofit leadership, science, and technology. Claremont McKenna excels nationally in post-graduate job placement and satisfaction, salaries, and career success.
When inquiring or applying for positions at Claremont McKenna College, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at Claremont McKenna College and at other institutions of higher education in the region on AcademicCareers.com
To receive email alerts when new jobs at Claremont McKenna College are posted, please sign up at new job openings at Claremont McKenna College .