Accounts Payable

Qualifications:
• B.A. in Business or Accounting, or equivalent work experience.
• Strong work ethic and ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work both as a team and independently
• Strong organizational and time management skills
• Strong analytical and problem solving skills Duties and Responsibilities: ? Record and review all requisitions ? Ensure that vendor contact and mailing information is correct ? Review all payments made on behalf of the College are accurate and processed timely ? Process checks for student refunds as needed ? Review invoices and make sure charges are posted to the correct account number ? Communicate with faculty and staff as needed to ensure that all procedures are met when submitting requests for payment and purchases on behalf of the College ? Analyze financial information to prepare journal entries as needed ? Review various expense reports on weekly/ monthly basis ? Ensure timely submission of 1099s to vendors and federal government ? Set up new vendors and update vendor information as needed ? Update system with W9 information for all independent contractors ? Correspond with vendors, faculty, and staff on inquiries regarding payment status and any unresolved issues ? Complete month end Accounts Payable reconciliation / closing process ? Maintain file of all capital expenditures processed thru accounts payable ? Assist in reviewing general ledger for an coding errors and submit general journal entries for review as needed ? Assist with Audit Preparation and year end closing ? Prepare financial reports as needed ? Advise of any concerns, violations of internal control, and/or noncompliance of Business Financial Procedures by Faculty, Staff, and/or Student ? Be prepared to take on other accounting duties/projects as needed

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