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Administrative Assistant I

Western University of Health Sciences
Lebanon, OR 97355, USA
Sep 16, 2024

Part time / Adjunct Other Administrative Positions

Job Description

Administrative Assistant I

Posting Number: S01412
Position Status: Part time
Campus: Western University Campus-Lebanon, OR
Department: 4201-Harris Family Center for Disability and Health Policy

Function:
Family:
Classification Series Title:

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Full Salary Range
Minimum: $Minimum
Maximum $Maximum

Expected Pay Scale
Minimum: $20.97
Maximum: $20.97

Job Summary
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Knowledge, Skills and Abilities
$Knowledge_Skills_and_Abilities

Required Qualifications
$Required_Qualifications

Preferred Qualifications
$Preferred_Qualifications

Posting Date: $Posting_Date
Closing Date: $Closing_Date
Open Until Filled: Yes

Special Instructions to Applicants
$Special_Instructions_to_Applicants

Essential Job Duties

Essential Job Duties

Key Responsibilities

Proctoring of Exams: Works in collaboration with HFCDHP’s Administrative Associate I to provide proctoring services for students with disabilities who are approved for this accommodation at the Lebanon Campus. This includes collaborating with the College Accommodation Liaisons regarding the scheduling of exams and obtaining required information, reserving rooms and assigning exam rooms; maintaining exam spreadsheets; sending exam notices; scheduling proctors, readers, and scribes as needed; setting up Zoom sessions for remote exams; creating proctor forms; proctoring exams in-person and remotely; verifying hours worked for proctors, readers, and scribes; maintaining records related to student/college communication; and case noting all encounters.

Key Responsibilities

Coordination of Accommodation Services: Coordinate the provision of notetaking services, surrogates, accessible furniture, scheduling of real-time captionists and sign language interpreters, and the checkout/return of equipment maintained in the assistive technology lending library for enrolled students at the Lebanon Campus. Enter and review data maintained in office databases, communicate in written and oral formats with students, peer notetakers, staff, and faculty to coordinate accommodation services, schedule and conduct notetaking recruitments, provide timely follow up to identified notetakers to orient them to procedures and practices. Inventory, check out, and ensure the return of assistive technology in accordance with established policies and guidelines. Coordinate students’ requests for surrogates and alternative furniture with on campus departments. Orient students to campus, accommodations, and campus evacuation procedures as needed. Maintain case notes of encounters. Contribute to reports in written and oral formats regarding the provision of services and accommodations for students.

Key Responsibilities

Administrative and Reception Duties: Performs general administrative duties to include drafting correspondence, reports, scheduling accommodation-related meetings, uploading files to the shared drive, case noting, posting meetings to the shared Outlook calendar, and other administrative tasks related to the operational needs of the HFCDHP-Lebanon Campus. Assists with resource scheduling. This includes reservation and coordination of rooms to accommodate the delivery of accommodations and other Center events and activities. Receives and assists visitors and telephone callers. Supports continuity among the team by documenting and communicating actions, irregularities, and continuing needs.

Key Responsibilities

Other Duties as Assigned: Collaborates with HFCDHP staff through departmental meetings and work groups to enhance the services provided to students with disabilities. Carries out other office responsibilities as assigned in keeping with their classification. These may include but are not limited to attendance at a variety of departmental meetings and trainings, assisting with HFCDHP events for enrolled students, and representing HFCDHP at events and meetings held at the Lebanon Campus.

Describe Work Environment
$Describe_Work_Environment

To apply, visit https://jobs.westernu.edu/postings/28376

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About Western University of Health Sciences

Western University of Health Sciences, located in Pomona, CA and Lebanon, OR, is an independent nonprofit health professions university, conferring degrees in dental medicine, health sciences, medical sciences, nursing, optometry, osteopathic medicine, pharmacy, physical therapy, physician assistant studies, podiatric medicine and veterinary medicine. WesternU is home to WesternU Health, where the best in collaborative health care services is offered and WesternU Pet Health, where we enhance and prolong the loving relationship between families and their pets.

For over 45 years, WesternU has prepared health care professionals for long-term career success. Our educational approach is centered around humanistic values, so that our graduates treat every patient as the unique individual they are. WesternU also is one of the largest graduate schools for the health sciences in California and our Alumni rank among the top leaders in health care and medicine throughout the country and the world.

To see additional information about our job opening(s) or to apply, please click on the “Apply Now” button at the bottom of our job posting.

Jobs at Western University of Health Sciences. When inquiring or applying for jobs at Western University of Health Sciences, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities with Western University of Health Sciences and at other institutions of higher education in the region on AcademicCareers.com

To receive email alerts when new jobs at Western University of Health Sciences are posted, please sign up for new job openings at Western University of Health Sciences.

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