Assistant Registrar

Assistant Registrar

Main Campus - Boston, MAMain Campus - Boston, MA
R10344

ABOUT SIMMONS

Located in Boston's historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women's undergraduate program and graduate programs open to all.

You're joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You'll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace. Simmons University is committed to inclusive excellence in all aspects of an individual's community experience.

As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

JOB SUMMARY

The Assistant Registrar of Operations serves as the University's compliance coordinator for the National Student Clearinghouse and National Student Loan Database and is responsible for maintaining accurate records and enrollment statuses. Responsibilities include, but are not limited to, troubleshooting data problems, updating documentation, collaborating with staff across the University, and resolving data issues. This position will also serve as the liaison to Student Financial Services on student billing and registration. In addition, the Assistant Registrar prepares scheduled and ad hoc reports from the University student information system on enrollments, demographics, etc., for internal University use.

ESSENTIAL JOB FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Data/Enrollment Reporting: (60%)

• Serve as Simmons' National Student Clearinghouse (NSC) repre sentative. Responsible for University compliance with the policies and regulations of the National Student Clearinghouse. Interpret new or revised Clearinghouse requirements and update Simmons' procedures and documentation accordingly, ensuring accurate submission of students' information.
• Prepares monthly uploads for the Clearinghouse; receives, review, interpret, and reconcile the discrepancies provided by the Clearinghouse; reconciles discrepancies in enrollment information shared between the Clearinghouse and the National Student Loan Database.
• Responsible for creating and disseminating internal data reports related to student programs and registration information at regular intervals and upon request. Monitors datqrequest@simmons.edu.
• Works with and provides information for the Compliance and Audit committees.
• Works in collaboration with the Office of Institutional Research.

Leave of Absence/Withdrawals: (25%)

• Oversees leaves of absence and University full-school withdrawals. Counsel students on the leave of absence process, code leaves in the student information system, and maintain regular contact with undergraduate students while away from the University. Reactivate student accounts upon their return. Code and track all student withdrawals across the University.

Technology Liaison: (10%):

• Works collaboratively with the Office of Technology to resolve issues in the student information system and/or the student portal and troubleshoot issues, serves as the lead role for the Registrar's Office on data cleanup efforts.
• Liaison to Student Financial Services. Address discrepancies of student types, making changes as necessary. Perform credit audit each semester to address discrepancies between academic and billing credits. Identify and resolve all duplicate accounts.
• Provides customer service to students, faculty, staff, and fellow administrators, in person, over email, and on the phone with questions about registration/records, courses, curriculum requirements, etc.

Other: (5%)

• This job description is not intended to be all-inclusive. Employee may perform other related duties, or job may change over time in accordance with the ongoing needs of the Department.

REQUIRED QUALIFICATIONS

• Bachelor's Degree required
• 2-3 years of direct related experience in a Registrar's Office
• Strong organizational and analytical skills
• Successful experience interacting with culturally diverse populations

PREFERRED QUALIFICATIONS

• Working knowledge of Student Information System- Workday preferred

COMPETENCIES

• Experience in understanding administrative registration matters across higher education
• Detail-oriented, customer service and compliance-focused
• High standard of professionalism and customer service to the general public, students, faculty, and Staff
• Proven ability to follow instructions and complete assigned projects and related tasks

WORK ENVIRONMENT & CONDITIONS/PHYSICAL DEMANDS

• Hybrid eligible for up to 2 days of remote work
• Typical environment is an office setting with moderate noise.
• Physical activities required are finger dexterity necessary to operate equipment used in the position, talking, seeing, and hearing. Walking, sitting, bending/stooping, pushing/pulling, and minimal unassisted lifting (up to 20 pounds) associated with the job duties are required.
• Occasional weekends required

Salary Grade
S06

Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the Application Materials box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.


To apply, visit https://simmons.wd1.myworkdayjobs.com/en-US/Simmons-Careers/job/Main-Campus---Boston-MA/Assistant-Registrar_R10344

Located in Boston’s historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.

We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.

Jobs at Simmons University. When inquiring or applying for positions at Simmons University, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Simmons University and at other institutions of higher education in the region on www.AcademicCareers.com

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