Governors State University is seeking to hire a Sponsored Programs Specialist to work with the Director to provide guidance for the management of externally funded grants and contracts as the lead non-financial post award position within the Office of Sponsored Programs and Research. This position compiles complex data reports for submission to university administration, faculty, and funding agencies. Additionally, this position assists with compliance related data collection and provides leadership in the implementation of grant management software and tools and electronic records. This position interacts with various administration officials, deans, chairs, faculty and sponsors and reports to the Director of OSPR. Essential Responsibilities: 10% Facilitate the set-up of new accounts with Principal Investigator (PI) and Financial Research Administrator. 20% Prepare and update reports for PIs to monitor ongoing forecast of funds available throughout grant period including forecasting to anticipate deficits/surpluses. Ensure that charges are allocated to the appropriate project and resolve accounting and reporting issues as necessary. 25% Work closely with Financial Research Administrator and Assistant controller to ensure appropriate budget expenditures. Review budgets including the appropriateness of salary amounts, fringe benefits, and indirect cost rates, and ensure that actual expenditures are charged properly and in accordance with approved budget. Create and submit salary workflow requests and coordinate invoicing. Review and monitor individual grants and related transactions for compliance with private, local, state and federal requirements; Provide support to resolve complex accounting issues including project over runs, and accelerated spending and grant expiration dates. 10% Provide data and support to Financial Research Administrator for interim and final financial reports for sponsors, including cost share reports. Preparation of sponsor financial reports includes analysis of project budgets; expenditures; encumbrances and receivables. Provide support for grant and contract close out function including revenue/expense analysis. 10% Produce time and effort reporting with Assistant Director of Research Compliance, keeping Human Resources and Financial Services updated on discrepancies. 5% Report to the Director of OSPR regarding the contracting, fiscal, personnel and programmatic status of all Grants, and assists Director to resolve issues as needed. Provide technical support for interpretation of regulations and reporting requirement. 5% Maintain post award files in a systematic and standard format in the grants drive in line with OSPR file management guidance. 5% Track pending new agreements and subawards be executed. 5% Verify new award/contract information including funding source and billing information requirements. 5% Develop training for faculty and staff for related to in demand post award topics. Other Responsibilities : Promote the University’s commitment to customer service by: • Building effective partnerships with co-workers throughout the University by freely sharing appropriate information and aiding when needed; • Ensuring optimum service to all internal and external partners in response to requests for service and information; • Maintaining an environment that is welcoming to persons of all backgrounds, nationalities and roles; • Available for special projects as requested by Director; • Perform other related duties as assigned. Competencies: • Demonstrated knowledge and experience, with post award management and financial transactions (e.g. budget revisions, purchasing, accounts payable, travel, salary allocations). • Demonstrated knowledge of the Grant Uniform Guidance. • Strong interpersonal skills (listening skills, problem solving, confidence etc.), ability to multi-task with emphasis on customer service. • Reporting functions are completed accurately and timely, and in accordance with established policies and federal and state regulations. • Effective working relations with OSPR, FS, and other personnel. New accounts are set up and managed appropriately and PIs are well informed. • The department’s professional reputation is maintained. Salary Range: $66,520.35 to $81,685.00. (This is a non-unionized position. Salary starts at the base and is determined based on Education and Experience exceeding the minimum qualifications).
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