Job Description
Administrative Assistant II
About Us
Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.
As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.
In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.
Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.
Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.
Job Summary
The Administrative Assistant II reports to the Director of Disability Services, and is responsible for handling day to day financial matters as well as providing general office support and coordination for the Office of Disability Services.
Responsibilities
Prepare requisitions for POs; process and track budget payment for departmental expenditures
Process payment requests for vendors and employees; process employee travel requests and travel reimbursements
Order and maintain office supply inventory; utilize GA First Financial and Marketplace; handles vendor relations
Monitor testing cameras at all times
Manage test materials for coordinator return or professor pick up; coordinate resources, supplies, transition materials and distribute the materials as needed
Coordinate and manage event coverage, open houses and other marketing, informational and educational opportunities for the disability services office; provide any accommodation needs not covered by coordinators
Makes general appointments for coordinators/director, and answers phone calls, providing information or referral as required; records meeting notes/action items
Register and coordinate travel and conference prior approvals for the disability services office staff
Provide overall general office duty activities such as directing and greeting students, filing and updating accommodation management system as needed; perform other duties as assigned.
Required Qualifications
High School or GED
Two or more years of relevant experience
Preferred Qualifications
2 Year / Associate Degree
Knowledge, Skills, & Abilities
Excellent written and oral communication skills
Ability to effectively present information and respond to questions from students, faculty, staff, and the general public.
Ability to establish and maintain effective working relationships with students, faculty, staff, and administration.
Attention to detail and superior organizational skills
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity
Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. GGC does not discriminate on the basis of race, color, creed, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, sex (including pregnancy or childbirth), veteran status or military status, genetic information, or disability in employment or admission or access to its programs and activities, as required by Title IX. Inquiries including anyone who feels they have been discriminated against should contact the Office of Equal Opportunity and Title IX compliance and direct concerns to the GGC Title IX Coordinator, Building B, Suite 3700, titleix@ggc.edu or (678) 407-5085.
For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR Payroll and Benefits at (678) 407.5054 or email benefits@ggc.edu.
Background Check
Position of Trust
Other Information
Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=275227&PostingSeq=1
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Application Details (to apply use the Apply Now button below.)
To see additional information about our job opening(s) or to apply, please click on the “Apply Now” button at the bottom of our job posting.
Jobs at Georgia Gwinnett College. When inquiring or applying for jobs at Georgia Gwinnett College, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities with Georgia Gwinnett College and at other institutions of higher education in the region on AcademicCareers.com
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Georgia Gwinnett College is the first four-year, public college in the United States in the 21st century and the first four-year, public college in Georgia in more than 100 years.
In our short history, we have grown from a college of hundreds to a college of thousands, earning numerous awards and distinctions along the way. Our campus framework is ever-changing with the addition of new structures and programs. We have no plans of slowing down any time soon.
Our opportunities are endless.
We believe in achieving this through putting people first. We provide top-notch educational experiences for our students, while providing excellent employment benefit packages and allowing room for our faculty and staff to grow. The core of our culture are highly motivated, proactive, solution-driven individuals who embrace the opportunity to help cultivate an institution where innovation, creativity and inspiration meet.
We invite you to learn more about our current opportunities and consider joining our group of talented and dynamic faculty and staff.
Take your first step toward making a difference.
To see additional information about our job opening(s) or to apply, please click on the “Apply Now” button at the bottom of our job posting.
Jobs at Georgia Gwinnett College. When inquiring or applying for jobs at Georgia Gwinnett College, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities with Georgia Gwinnett College and at other institutions of higher education in the region on AcademicCareers.com
To receive email alerts when new jobs at Georgia Gwinnett College are posted, please sign up for new job openings at Georgia Gwinnett College.
