Weekly Work Hours

40

Compensation Range

Staff Range N07

Salary Minimum

$75,000.00 Annually

FLSA

United States of America (Exempt)

Position Type

Staff

Position Summary

The Assistant Director will provide direction and oversight of the Career Connected Learning (CCL) data and analytics and support initiatives strategically designed to support proper and complaint reporting of CCL activities of grants including the AEL grant and other CCL initiatives. Assists in achieving the organization's administrative, academic, student support and/or community relations goals. 

Required Knowledge, Skills, and Abilities

• Knowledge of the purpose of community colleges and the vision of Dallas College.  

• Ability to identify and address opportunities and challenges that arise as a result of Dallas College's current transition.  

• Knowledge of Career Connected Learning programs and offerings.  

• Ability to manage teams to achieve challenging deliverable objectives to meet the vision, mission, and goals of the organization/district.  

• Ability to use independent judgement as well as ability to work collaboratively in a team environment.  

• Ability to analyze multi-layered problems and propose solutions.  

• Knowledge and experience deploying data-informed and results oriented programs and support.  

• Demonstrate knowledge of policies and procedures that affect clients and/or employees, applying them fairly and consistently.

• Ensure compliance with local, state, and federal laws and regulations; and apply best practices that support the overall vision, mission, and goals of the organization and/or district.

• Knowledgeable about state reporting guidelines and processes within adult education.

• Must have strong interpersonal, organizational, time management and problem-solving skills as well as the ability to prioritize, plan and lead projects as assigned.

• Ability to identify problems and determine the best solution, working to resolve the issue(s).  

• Able to gather, compile, and analyze data/information and prepare reports as requested.

• Detail oriented with the ability to manage multiple assignments and projects, create detailed actions plans, as well as the ability to adapt to changing priorities, deadlines, and directions.  

• Able to develop and maintain consistent and positive customer relations, responding to internal/external customer inquiries in an efficient and timely manner.

• Promote positive staff, customer, and community relations by communicating organizational and departmental plans and priorities on a regular basis.  

• Ability to adapt to changes in work environment, work priorities, organizational and/or customer needs.

• Plan, organize, and schedule staff and tasks effectively to achieve objectives.

• Adheres to institutional and/or the organization’s policies and procedures.  

• Must be able to cultivate alliances across internal and external boundaries in order to build and maintain strong working relationships.

• Act as a trusted advisor, inspire confidence and model integrity in decisions, communication, and treatment of all individuals internal/external to the college community.

• Protect the privacy and confidentiality of employees, students, and others.

• Enable employees and/or students to grow and succeed through positive feedback and instruction.  

• Demonstrated subject matter expertise and experience in data and reporting. 

• Demonstrated understanding and commitment to working with diverse workgroups across Dallas College and with external customers.  

Physical Requirements

Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

Minimum Qualifications

• Bachelor’s degree or higher in related field plus four (4) years of related work experience OR any appropriate combination of relevant education and experience which together total 8 years, may be substituted.  

• Advanced Microsoft Office (Outlook, Teams, Word, PowerPoint, and Excel) 

• Must have a current and valid Texas driver's license if traveling to off-site locations. 

• Work hours may extend beyond the normal 8am to 5pm, Monday-Friday, workday. 

• Official transcript will be required.   

• Bilingual or multilingual preferred.

***Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

Key Responsibilities

• Responsible for providing guidance and leadership in planning the day-to-day activities of assigned organization.

• Collaborates with stakeholders to implement/improve processes and procedures in order to meet the mission and goals of the institution or organization.   

• Provide oversight and ensure reporting processes are reliable and meet compliance and reporting requirements.

• Assists in management of performance of grants including adult education and literacy and basic language development grants throughout Career Connected Learning.   

• Assist in oversight and identification of grant funding streams, implementation of processes, and leads the data team in properly evaluating and communicating available funding streams for prospective students.   

• Lead initiatives using knowledge and skills in process improvement, project planning, conflict resolution, team building, customer service, and data-based decision-making concepts.  

• Collaborate with campus locations, Workforce Solutions Greater Dallas, state agencies, and community to ensure data reporting systems and processes allow for timely collection and reporting.

• Manage quality assurance standards and procedures to ensure integrity of data.  

• Research, gather, maintain, and analyze program data; develop strategies to solve problems and establish and evaluate improvements to achieve organizational goals.

• Provide internal and external audit reports and assist with budget management and special funding requirements reporting for all Dallas College AEL college grant programs.  

• Supervise grant documents and data team through state data systems.

• Measure performance through achievement of outcomes and makes recommendations as needed.  

• Stay abreast of changing state and federal regulations specific to adult education and inform and direct the district programs to remain compliant.  

• Oversee the management of Admissions Connect, Salesforce CRM tool, and database of Teams and Twist.  

• Complete reports as requested.  

• Deliver exceptional customer service to internal and external clients. 

• Supervise full-time staff. 

• Performs other duties as assigned.  

• Complies with Dallas College accessibility policies and federal accessibility laws.  

• Completes required Dallas College Professional Development training hours per academic year.  

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

About Us

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas.  We strive to be a leader in the community college space, placing students at the center of everything we do.

Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law.  In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.  

Applications Deadline

August 12, 2024

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