Executive Assistant to the Senior Vice President of Academic and Student Affairs/Provost

  • Georgia Gwinnett College
  • Lawrenceville, GA, USA
  • Jun 20, 2024
Full time Assistant, Secretary & Executive Assistant Student Affairs Other Administrative Positions

Job Description

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Executive Assistant to the Senior Vice President of Academic and Student Affairs/Provost


About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

The Executive Assistant to the Senior Vice President for Academic & Student Affairs/Provost is responsible for a broad range of professional-level, confidential, administrative duties in support of the Senior Vice President/Provost and the Academic & Student Affairs division's leadership team.

This position is responsible for the day-to-day administrative tasks to support the Provost, and also collaborates with departments within the division, other divisions throughout the institution, and external entities as required. The position performs a broad range of professional staff and communications functions to support the Provost's priorities and responsibilities.

Responsibilities


1 -

Assists the Provost's preparation for meetings and events, including preparing speeches, remarks, and presentations

2 -

Communicates on behalf of the Provost with internal and external constituencies, including community and professional organization leaders

3 -

Works under the direction of the Provost to facilitate the daily operations of the ASA division; Assists the Provost in a wide variety of areas to meet challenging deadlines

4 -

Collaborates with other administrative office staff in the Provost's Office; Assists in special event planning/coordination and campus-wide scheduling as needed

5 -

Manages the Provost's calendar, prepares meeting agendas, takes minutes, distributes follow up items, schedules appointments, answers phone calls and emails, and prepares and distributes correspondence and communication as directed; drafts, distributes, and updates the annual Academic Affairs calendar

6 -

Serves as the website content manager for Academic Affairs, makes regular updates

7 -

Maintains confidential records and files in support of the Provost's correspondence and activities

8 -

Performs other duties as assigned

Required Qualifications

4 Year / Bachelor's Degree from an accredited college or university
5+ years relevant administrative experience

Preferred Qualifications

Administrative experience within Higher Education/collegiate setting

Knowledge, Skills, & Abilities

Skills in various computer programs including MS Word, Excel, and PowerPoint

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. GGC does not discriminate on the basis of race, color, creed, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, sex (including pregnancy or childbirth), veteran status or military status, genetic information, or disability in employment or admission or access to its programs and activities, as required by Title IX. Inquiries including anyone who feels they have been discriminated against should contact the Office of Equal Opportunity and Title IX compliance and direct concerns to the GGC Title IX Coordinator, Building B, Suite 3700, titleix@ggc.edu or (678) 407-5085.

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR Payroll and Benefits at (678) 407.5054 or email benefits@ggc.edu.

Background Check

Position of Trust + Education

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=273284&PostingSeq=1






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