Accounting Specialist 2, Self Support Programs

  • Salt Lake Community College
  • Salt Lake City, UT, USA
  • Jun 15, 2024
Full time Business/Financial Affairs/Financial Aid

Job Description


Accounting Specialist 2, Self Support Programs

Salt Lake Community College

Position Title: Accounting Specialist 2, Self Support Programs

Open Internally or Externally: External

If faculty, tenure track status: Not Applicable

Reports to (title): Accountant 3

Department: BOF-SAT Accounting-3B1

Requisition Number: 24211

Position Type: Replacement

Job Category: Staff

FT/PT: Full-time

Initial Work Location:

Starting Salary: $38,569.65 – $41,919.84

Job Open Date: 01/25/2024

Job Close Date:

Open Until Filled: Yes

Priority Review Date: 02/08/2024

Job Summary: Primarily responsible for the Accounts Receivable function at Miller Campus, pertaining to the Business Development Resources, Corporate Solutions, Institute of Public Safety and Department of Continuing Education. Receive invoice requests, prepare and send out invoices including interdepartmental billings. Follow up that invoices are paid on a timely basis and coordinate with the College Accounts Receivable Department for collections assistance according to established college policies and procedures. Identify and resolve invoice issues and resolve billing inaccuracies. Prepare invoice aging reports and other statistical and financial reports for management, retrieve and process receipts from campus service machinery for facilities department. Act as a limited check draft custodian and see that all such checks are properly accounted and posted to the accounting system. Interfaces with College computer information systems or other specialized software programs. Provide excellent customer service to both internal and external clients and answer more complex queries or questions. Serve as the backup for cashier for money pick up, safe access. Draw other financial reports for supervisor. Serve as the office manager for the Miller Professional Development Office and Miller Finance office. Office administrative duties include ordering office supplies, making purchases using the College P-card, mail distribution and other related duties.

Essential Responsibilities and Duties: Organize and maintain an efficient Accounts Receivable operation following established College guidelines, internal controls and processes. Verify, and determine payment schedule of all self support programs . Prepare and disburse accurate and audit supported billing invoices, including interdepartmental billings.

Monitor A/R balances and perform follow up collection activities to ensure payments are collected and accounted for on a timely basis. Reconcile A/R detail reports to the College accounting system and resolve any differences.

Prepare monthly reports regarding receivables for management. Coordinate collection activities with the College’s centralized

Accounts Receivable Department when involving outside collection agencies.
Office administration duties such as ordering office supplies, restocking shelves, gathering and distribution of mail.

Draw Banner reports on a bi- monthly basis for backup and analysis by Accountant/supervisor and management.

Other duties as assigned.

Essential Responsibilities and Duties Continued:

Minimum Qualifications: Must have one of the following:
High School Diploma or GED plus four (4) years of direct, paid, full-time experience.
Associate degree in a Business related major plus two (2) years of direct, paid, full-time experience.

Work experience and education may be substituted on a 1:1 basis.
Part-time experience may be considered on a prorated basis.

Preferred Qualifications: Accounting degree is preferred.Direct accounts receivable/collections work experience is preferred.Knowledge of EMS is preferred.

Knowledge, Skills & Abilities: Have knowledge of Administrative software used in a community college environment.Proficient in Microsoft Office Suite and, QuickBooks, EMS, and electronic e-mail software.Knowledge of accounting principles and practices. Knowledge of college policies and procedures.Ability to adapt to the varied nature of business in the self support areas, preferably with private business experience.Have excellent customer service skills and proficient in relating and communicating with a variety of people.Be able to follow written and oral instructions effectively.Have excellent knowledge of business English, math, writing, spelling, punctuation and vocabulary.Ability to communicate effectively with a broad range of diverse people, ability, culture, and ethnic background, to maintain good working relationships across the College.Ability to work with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty, and staff, including those with disabilities.

Non-Essential Responsibilities and Duties:

Special Instructions: Full consideration will be given to applicants who apply on or before the priority review date indicated above.More information about Salt Lake Community College benefits:

SLCC Highlights: Salt Lake Community College is Utah’s largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging HSI, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.

FLSA: Non-Exempt

SLCC Information: Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.SLCC is a participating employer with Utah Retirement Systems (“URS”).This position may require the successful completion of a criminal background check.

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