Administrative Assistant

  • University of La Verne
  • La Verne, CA 91750, USA
  • May 24, 2024
Full time Assistant, Secretary & Executive Assistant

Job Description


University of La Verne

Administrative Assistant

Job Description Summary:
Provides administrative support to the Director of the Randall Lewis Center for Entrepreneurship, Innovation, and Social Impact (RLCEISI); responsible for the daily operations of the front office, including communicating program information and policies and procedures to prospective and current students, faculty, and staff; processes contracts, payments, and other forms as necessary. Work with the RLCEISI Director on special projects as assigned.

Specific Duties:

Minimum Qualifications:

  • AA Degree
  • Administrative support experience in a service-oriented environment, preferably in higher education including data entry, filing, scanning, etc.
  • Excellent written and oral communication skills and should be proficient in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, Outlook and Adobe Acrobat.
  • Office/clerical support with ability to handle high volume phone calls
  • Exceptional customer service skills
  • Processing reimbursements, purchase orders, budget expenses, and/or contracts
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and ability to maintain confidentiality at all times of the RLCEISI information, data and records
  • Knowledge of principles and processes for providing support to students, faculty, staff and community members; ability to multi-task
  • Time management, organizational skills and detail-oriented
  • Customer service skills and strong communication skills; written/verbal

Preferred Qualifications:

  • Knowledge and skill in using Banner system to retrieve vendor information
  • Knowledge and skill in using advanced Office Suite applications

Location: Ontario CA, College of Law

Special Instructions:
To be considered for this position please visit our web site and apply on line at the following link:

Institutional Profile
Located in Southern California, the University of La Verne offers a distinctive and relevant educational experience to a diverse population of students, preparing them for successful careers and a commitment to lifelong learning across the liberal arts and professional programs. The academic units of the not-for-profit university include the College of Arts and Sciences, the College of Business and Public Management, the LaFetra College of Education, and the College of Law. The university offers both undergraduate and graduate programs, including degree programs tailored for working adults. The university's central campus is located 30 miles east of Los Angeles in the historic Old Town section of La Verne, a city with a population of approximately 35,000 at the foothills of the San Gabriel Mountains. The university also has eight regional campuses throughout California and the College of Law campus in Ontario, California. The university is classified as a Carnegie Doctoral Institution with moderate research activity. Core values are reflected throughout all curricular and co-curricular programs, its emphasis on close professor-student interaction, personal support of its students, and its diversity.

The University of La Verne prides itself in being reflective of the diversity of Southern California. Approximately 80 percent of its nearly 8,500 students come from diverse backgrounds and the U.S. Department of Education has designated the university as a Hispanic Serving Institution (HSI). With 80,000 alumni, the university fulfills a critical community function in educating students from underserved populations, many of whom are the first generation in their family to attend college.

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation

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