Director - Continuing Education

  • University of Texas Permian Basin
  • Odessa, TX, USA
  • May 22, 2024
Full time Continuing, Distance & Online Education Deans & Directors

Job Description


Director - Continuing Education

Hiring Department

The University of Texas Permian Basin welcomes applications for the position of Director of Continuing Education


Salary Range


$72,000.00 depending on qualifications


Essential Functions

The Director of Continuing Education will play a pivotal role in planning, implementing, and directing continuing education courses and services at UTPB. They will oversee the policies and procedures regulating continuing education. They are responsible for coordinating programs as needed, engaging in scheduling, hiring, evaluation, and program development. This position is responsible for leading, controlling, monitoring continuing education (CE) related reports on goals and objectives, and supervising its day-to-day operations.

1. Initiate and maintain strong relationships with community organizations and associated constituencies to identify needs, gaps, and areas of improvement for CE programs and associated collateral materials.
2. Identify alternative models for developing and implementing educational opportunities, including the scope, goals and deliverables. This will include new initiatives to support the requirements for CE programs.
3. Develop and manage the CE budget, including an operating plan to support a portfolio of educational programs. This includes developing resource requirements and manages budget associated with programs.
4. Ensure that required components of education programs meet the standards to satisfy the requirements for continuing education units (CEUs) whenever possible.
5. Identify options for efficiencies, recommend and implement solutions to issues identified.
6. Develop programs and monitor systems to support advanced educational platforms and program quality, including special topic education programs, onsite training, web sites, webinars, apps, videos, and symposiums to internal and external audiences.
7. Develop educational materials in collaboration with the Marketing and Communications department and programs that support clinical programs.
8. Work with subject matter experts in the fields of management, research, development, professional designations, and member organizations to maintain ‘best' practice in programs.
9. Develop and implement timely, purposeful, monitoring mechanism(s) for the programs to include both quantitative and qualitative measurements and narratives (benchmarks, volumes, summaries, outcomes, satisfaction levels etc.). An example would be a full community survey.
10. Develop program evaluation frameworks to assess the strengths of programs and to identify areas for improvement. Proactively recommend revisions to programs as indicated by information received, strategic initiatives and required deliverables. Present reports to leadership team that define project progress, problems and solutions.
11. Manage and evaluate vendors and consultants as they relate to education services they provide.
12. Work with leadership to narrate funding proposals for programs to secure funding for the continuous delivery of services.
13. Convey a professional and positive image at all times that reflects favorably on the University.
14. Responsible for the maintenance of university and all college/department accrediting agency standards to assure initial and continuing accreditation for UTPB's continuing education programs.
15. Responsible for tracking and maintaining all participant hours for education category one credit and processing all evaluation forms for committee review.
16. Required to keep meticulous records of all CE and course evaluations.
17. Responsible for maintaining all regulatory and departmental records, minutes and activity files for the department of Continuing Education, in strict compliance with accrediting agency guidelines.
18. Complete various special projects, which may require reviewing and analyzing information, identifying problems, recommending solutions and writing reports.
19. The ideal candidate must be a self-starter with attention to detail, have an entrepreneur spirit, able to handle multiple projects, flexible, professional, and able to effectively manage interruptions, and possess a high level of computer literacy and ability to quickly learn new software.
20. Maintain proper and timely communication with the stakeholders, administrative units, and academic units involved in the project
21. Track the progress of those CE objectives and provide relevant data to the Provost and other stakeholders.
22. Facilitate cooperation between various groups such as university administration, Colleges of Science and Education, and local school districts.
23. Inform the Provost in time about any shortfalls in meeting the project objectives and advise about the corrective actions.
24. Compile and finalize the project reports/presentations assisted by the Administrative Assistant
25. Confer regularly with immediate supervisor to coordinate activities, exchange information, and resolve problems.
26. Extensive outreach to the community for securing and scheduling CE Events.
27. Serves as Administrator to The Office of Continuing Education, develop an Office of CE Advisory Committee, and prepare CE Committee agenda packets, attend meetings and write minutes.
28. Attend and support meetings as assigned by the Provost.
29. Perform other duties as assigned by the Provost.

Required Qualifications

1. Bachelor's degree in education, counseling, public administration, or related field
2. Multiple years' progressive professional responsibility for administration of education or other related field
3. Must be able to work independently with minimal supervision.
4. Entrepreneurial and innovative disposition
5. Experience managing institutional-wide projects.
6. Exceptional interpersonal communication and interaction skills with diverse persons
7. Commitment to professional excellence.
8. Oriented towards student success.
9. Technical skills: Microsoft Office Suite; online database management software, project management software

Preferred Qualifications

1. Master's degree in education, counseling, public administration, or related field.
2. Two (2) years experience on working with federal/state projects.
3. Project management related certification.
4. Proven experience in a leadership role, preferably in an educational setting.
5. Strong ability to work with diverse perspectives and expectations.
6. Excellent organizational, communication, and people skills.
7. Experience in teaching, curriculum development, and program management.
8. Ability to forge strong relationships with various stakeholders.

Additional Information

Required Application Materials


1. Cover Letter
2. Resume
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)


Conditions of Employment


1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.




Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.


Standard Working Conditions


1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation


University Benefits


1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.


About the University


The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.


As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.


Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
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