AY24-25 Theatre, Music, Dance Stage Manager

  • Governors State University
  • 1 University Pkwy, University Park, IL 60484
  • May 20, 2024
Part time / Adjunct Music Theatre & Dance

Job Description


The Theatre and Performance Studies (TAPS) program Production Manager is responsible for the performance of a variety of managerial, supervisory, organizational, and assisted support duties as they relate to the three TAPS productions of each academic year. The Production Manager works closely with the Division Chair of the Division of Arts and Letters (DAL), the TAPS Artistic Director, the TAPS program faculty, and the Center of Performing Arts (CPA) technical, marketing, and box office staff.

Essential Responsibilities
Talent and Materials Procurement (25%)
●Coordinate selection of design, directing, consulting, and stage management staff as required per production.
●Upon identification, work with Procurement Department in contracting all directing, design, and stage management or consulting personnel.
●In collaboration with DAL support staff, provide all information needed by GSU departments to provide materials, purchase orders, reimbursements, etc. pertaining to each TAPS production.

Support and Supervision of Personnel Hired/Registered for Each Production (25%)
●Provide support to designers and supervision to stage management staff.
o Supervise Stage Management team throughout the rehearsal and production period.
o Guide and mentor practicum student stage management staff as they work with the Stage Managers on the TAPS productions.
o Collect all cast biographies for each TAPS production from the Stage Management team by established deadline.
o Collect all cast requests for complementary tickets by the established deadline.
o In collaboration with DAL support staff, provide all information needed by outside designers, directors, stage management staff, and consultants regarding direct deposit and other internal processing paperwork.
●Serve as primary liaison between the Director/Guest Director, Designers, and TAPS/CPA staff.
●Assign interested students (practicum and volunteer) to running crew positions and, in collaboration with the Stage Manager, monitor their progress.
●Collect all creative team biographies for each TAPS production by the established deadline.
●Collect all creative team requests for complementary tickets for each TAPS production by the established deadline.

Organization and Hand-Off of Technical/Production Rehearsal Period (20%)
●Attend and facilitate hand-off of technical rehearsals and performances to Stage Management staff for each TAPS production.
●Provide initial supervision of student participants of the running crew (both registered and volunteer) as needed in support of designers and stage management staff for each TAPS production.

Coordination of Rehearsal and Performance Space, Auditions, and Production Calendar (10%)
●In collaboration with the Director/Guest Director draft, publish, and edit, as necessary, the production calendar updating as needed to be applicable in real time to be shared with the production staff.
●Plan, facilitate, and document two production meetings for each production.
o Provide follow-up items to all attending production meetings with reminders for completion.
o In collaboration with the Director/Guest Director and GSU/CPA scheduling staff, schedule space for all auditions, rehearsals, and special events.
Provide Information and Collaboration to All External Programs as Needed (10%)
●Collaborate with CPA staff in the facilitation of marketing requests for each TAPS production.
o Collaborate with CPA staff to provide a draft program or feedback on later programs by the established deadlines.
o Provide cast biographies collected by the Stage Management team and all creative team biographies.
o In collaboration with the CPA PR/Marketing staff, schedule production photos
o Schedule archival recordings for each TAPS production with the media department. Often a higher-level student will be recommended. Provide supervision for that videographer as needed.
o Set and adhere to deadlines for complementary ticket requests from the cast and creative team which will then be provided to the CPA staff.
●Provide appropriate instructional staff, security, CPA staff, and others as needed information regarding the rehearsal schedule and the students who will be involved.
●Organize and supervise, in collaboration with CPA Technical Director, the strikes of all TAPS productions.
●Serve as point-person for any questions about the show, space, and logistics.

Other Duties as Defined below (10%)

Other Responsibilities
Budgetary (5%)
●In collaboration with the Chair of the DAL, draft production budgets based on information provided by TAPS/CPA staff.
●Provide guidance to design/consulting/stage management staff regarding staying within the budget identified to them upon hire and coordinating information exchange between them and the assisting DAL support staff member.
●With the assistance of DAL support staff, track expenditures in order to assure adherence to the established budget.

Secure Rights and Scripts from Publisher (5%)
●Secure rights for TAPS productions for production rights (when applicable)
●Purchase or reproduce scripts (as applicable) prior to first rehearsal.

Supervisory Responsibility

Supervision of Stage Management staff. Coordination of designers, consultants, and guest directors.
Work Environment

The work takes place at various places on campus, including primarily spaces on and off stage in the Center for Performing Arts
Physical Demands

● Organization and timely communications
● Serving as liaison between guest artists, CPA staff and program faculty

Required and Preferred Qualifications

Minimum Qualifications1. M.F.A. or terminal degree in Stage Management, Theatre Arts, or a closely related discipline.
2. Documented record of success in production management through academic/professional productions and credits.
3. Documented record of success in stage management through academic/professional productions and credits.
Preferred QualificationsExperience with first-generation, culturally diverse, and non-traditional students and performers.
Experience mentoring students in stage management.

Supplemental Information

Attach the following document to your application:

  • Cover letter
  • Resume or CV
  • Transcripts
  • List of three references with current contact information 

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