EXECUTIVE OFFICE SPECIALIST / PART TIME

  • Central Michigan University
  • Mt Pleasant, MI 48858, USA
  • May 16, 2024
Part time / Adjunct Other Administrative Positions

Job Description

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EXECUTIVE OFFICE SPECIALIST / PART TIME

Position Number: S-3334

Position Summary:

The position of Executive Office Specialist within the College of Education and Human Services’ Child Development and Learning Laboratory (CDLL) supports the daily operations and programming of the preschool by working cooperatively with staff, students, families, and external partners under the leadership of the center’s director.


Required Qualifications:

High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.


Preferred Qualifications:

Demonstrated ability to learn and utilize specialized software and/or database programs.
Experience using various platforms for the purpose of disseminating information.
Familiarity with externally sponsored projects.
Experience with SAP or other form of financial software.


Duties & Responsibilities:

Family Involvement-10%
Records and tracks child attendance using specific program known as Child Plus.
Serves as the liaison with Isabella County in the coordination of transportation for children.
Assists with the planning, preparation and execution of family events and programs.
Serves as Public Relations Agent-10%
Promotes CDLL programs by disseminating marketing and informational materials to the public using various platforms such as Story Park.
Provides prospective families with information related to reserving and applying to the CDLL.
Coordinates with university community the use and scheduling of the CDLL facility for special events.
Promotes and serves as communication link between the CDLL and other parts of the College or University.
Provides office support-35%
Coordinates facilities maintenance or custodial needs/matters using appropriate channels.
Maintains confidential storage inventory and assists with disposal of records per the records retention schedule.
Provides administrative support to various CDLL staff and lead teachers.
Updates CDLL web page content as needed.
Serves as the first point of contact for the CDLL and provides exemplary customer service through correspondence and response to inquiries.
Supervises student employees in the CDLL office and delegates various tasks.
Attends all CDLL staff meetings and provides support by recording minutes and disseminating materials.
Grants and Licensing-20%
Monitors and reports on financial activity to ensure compliance within budgeted parameters.
Assists with the creation and maintenance of child attendee files including the collection of required information such as immunization data, custodial information.
Organizes and maintains CMU student files and paperwork related to coursework and field experiences.
Provides assistance with maintaining records related to licensure and accreditation standards to ensure compliance.
Maintains inventories of CDLL supplies and equipment and coordinates acquisitions.
Assists with the CACFP food program paperwork.
Assists with all aspects of the PNC Lending library.
Financial Support-25%
Maintains positive working relationships with University constituents including the department home office, acting as a liaison in conjunction with the CDLL director.
Utilizes SAP for accounting/financial transaction and generating timesheets/reports.
Provides assistance utilizing ActivePay to assign expenditures on CMU Business Card transactions.
Accesses, with approved credentials, financial information such as SDOL or State Aid.
Performs monthly reconciliation of accounts.
Prepares/processes journal entries as needed.
Trains in ProCare or similar childcare program to track students and families in the CDLL.


Supervision Exercised:

None.


Employee Group: Office Professional
Staff Pay Level: 6
Pay Range: $16.00 - 23.87 per hour; estimated starting range $16.00 - 19.00
Division:
Department: Human Development & Family Studies
Position Status: Regular
Position End Date:
Employment Status: Part-Time
FTE: 0.85
Position Type: 10 month
Weekly Work Schedule: Monday-Friday 8:00AM - 4:30PM
Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859
Posting Ends:
Open Until Filled: Yes

About the Department:

About CMU:

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.


CMU Leadership Standards:

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.


Message to Applicants:

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.


You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

This position would begin in August, 2024.


To apply, visit https://www.jobs.cmich.edu/postings/40423

CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
 
If you wish to see “EEO is the Law” posters, please click here.
 
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
 
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
 
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: titleix@cmich.edu








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