Business Administrator C (Sponsored Research Grants)

  • University of Pennsylvania
  • Philadelphia, PA, USA
  • May 10, 2024
Full time

Job Description


Business Administrator C (Sponsored Research Grants)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Business Administrator C (Sponsored Research Grants)

Job Profile Title
Business Administrator C

Job Description Summary
Experienced research administrator needed to manage grants & contracts, finance & HR/payroll for 3 divisions in Dept of Psychiatry. Responsibilities include budget creation, proposal development, financial management and forecasting, procurement, accounts payable, HR & payroll, accounts payable and space management, as part of a team. Must be capable of managing multiple complex tasks with minimal supervision.

Job Description

Experienced research administrator needed to manage grants & contracts, finance & HR/payroll for 3 divisions in Dept of Psychiatry. Responsibilities include budget creation, proposal development, financial management and forecasting, procurement, accounts payable, HR & payroll, accounts payable and space management, as part of a team. Must be capable of managing multiple complex tasks with minimal supervision.

Job Responsibilities
  • Pre- and post-award support for federal and non-federal sponsored projects, including proposal preparation and budget development, progress reports, subcontracts, grant accounting, and compliance with federal regulations.
  • Financial analysis, report preparation, financial presentation (i.e. account reconciliation, gift, endowment, operating, and discretionary reporting) on a routine basis as dictated by the accounting cycle, as well as in response to ad hoc requests. Research and report of all variances providing specialized and/or projection reports as needed. Review, analysis, data interpretation and recommendation based on findings.
  • Support of transaction processes, including audit compliance and sign-off on transactions, and accompanying documentation, approval of purchase orders, in order to ensure adherence to the university's accounting policies.
  • HR & payroll support for research staff, including financial review and request to hire or reappoint staff, postdocs, students, temporary workers and consultants. Ensure compliance with labor regulations and University HR policy. Request/approve systems access for onboarded employees. Maintain and track faculty and staff salary distribution payroll.
  • Space management: Review/approve requests for facilities services, including building maintenance/repairs, phone lines, copiers, keys, archiving.
  • Other duties and responsibilities as assigned.

  • Bachelor of Science/Arts and 3 to 5 years of experience with federal grants and contracts administration or an equivalent combination of education and experience required.
  • Knowledge of federal regulations for sponsored research grants & contracts, esp. Uniform Guidance
  • Familiarity with diverse grant funding mechanisms, esp. NIH, with respect to preparing proposals (esp. in, progress reports (esp. in eRA Commons), and financial reporting.
  • Knowledge of basic labor law and regulation relative to employment; capable of HR/payroll responsibilities
  • Ability to manage and track status of multiple tasks, prioritizing by time sensitivity and importance, with minimal supervision
  • Good computer skills, esp. with MS Office suite and Adobe forms. Knowledge of Penn's systems (PennERA, BEN Financials Workday) is a plus; otherwise demonstrate ability to learn complex software for proposal development, finance/accounting, and HR, as well as relevant internal and external policies.
  • Strong written communication skills, essential to working with faculty and staff in a hybrid work environment.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$51,824.00 - $77,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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