Online Academic Coach (HigherEd, Virtual, Part-Time)

  • Instructional Connections, LLC
  • Remote (USA)
  • Oct 28, 2020
Part time / Adjunct,   Online only   BUS: Accounting/Economics/Finance Communications, Journalism, Film, TV Education: (i.e. Schools/Colleges of Education) Nursing Sciences and Technology: other

Job Description


Academic Coaches are highly qualified, experienced practitioners (minimum of a Master’s Degree or greater) who most frequently serve as the liaison between the university faculty of record and students within the assigned course. The exact qualifications and requirements of an Academic Coach are tailored according to individual university and program needs. Often the Academic Coach is the student's initial point of contact, and acts in much a similar fashion that a traditional teaching assistant does in a university.

Academic Coaches grade assignment per faculty directions, monitor discussion threads, answer inquiries/emails within 24 hours, monitor student engagement, provide online student support, and regularly collaborate with university faculty of record. Academic Coaches serve as facilitators and graders, while university faculty are the teachers of record. Compensation is based on a per-student-per-course formula. About 75% of the courses are 5 to 9-week course cycles and the programs are year round, with 4-7 course starts through the year.

The average is approximately 10-25 minutes per student per week; however this can vary on the level of the course, the course you are assigned and the number of open-ended assignments within the course. Academic Coaches who consistently complete coach assignments with quality will be considered for additional sections or responsibilities. We do not want to over extend a coach's responsibilities to such a degree that this negatively impacts their ability to serve students. In a first assignment, the practical limit is 50 students, with 30 being more typical. The average experienced Academic Coach can support 75-90 students. A highly proficient coach with ample time may be assigned up to 120 students but this is the upper limit. Since we support all disciplines, various levels of courses (undergrad, graduate and doctoral) and courses varying from 5 to 16 weeks in length; specific "per-student-per-course" rates are not disclosed until a contracted Academic Coach is approved and offered a specific course assignment.

If selected as an applicant, you will be required to complete an Academic Coach Pre-Employment Screening course. Participants can expect to commit 4 to 6 hours to the self-paced screening, accomplished over one week. The screening includes detailed of the role and expectations of an Academic Coach, introduction to the learning management systems (LMS) and best practices of online education, FERPA, etc. If a participant does not complete this screening session in the allotted time, he or she may be rescheduled for a future session. The sessions are only offered twice times per month and always start on a Monday.

Upon successful competition of the screening (active participation, passing of all graded assignments and working through all modules), you will be advanced to the contracting phase. The contract is dependent on the success of the background check and the screening. All of the Academic Coaching positions are considered part-time work (as an independent contractor). A complete "Contractor Package" includes a resume/CV, Official Transcripts and/or Evaluation of Foreign Transcripts for ALL degrees earned (Associates, Bachelors, Masters, etc.) and all completed on-boarding documentation. Once your contractor package is complete, your name will added to our pool of vetted and qualified Academic Coaches ready for an assignment.

Academic Coaching assignments will be based on approval by the university and are made in consultation with Lead Coaches and/or Program Assistant. She/he will guide the Academic Coach in a short orientation to the assigned program and course. Actual course assignments are made near to the course start date and are dependent on many factors including: area and level of graduate study, university approval and student enrollments.

Preferred and Required Qualifications

For Graduate Business Programs:
A minimum of a Master's Degree in Business related field with at least 18+ graduate hours in the specific course content area listed below is REQUIRED. Terminal Degree or Actively pursuing a Terminal Degree is STRONGLY PREFERRED. Business degrees from AACSB or ACBSP accredited institutions strongly desired. Experience in online education is preferred.

  • Accounting/Auditing (Master's Degree in Accountancy or MBA with primary Accounting focus REQUIRED, PhD, DBA or CPA preferred)
  • Data Analytics/Quantitative Analysis/Decision Sciences (Master's Degree REQUIRED, PhD or DBA preferred)
  • Construction Management (Master's Degree REQUIRED, PhD or DBA preferred)
  • Cybersecurity/IT Security (Master's Degree REQUIRED, PhD or DBA preferred)
  • Economics (Master's Degree in Economic or closely related area is REQUIRED, PhD or DBA preferred)
  • Finance (Master's Degree REQUIRED, PhD or DBA strongly preferred. CFP preferred)
  • Marketing/Advertising (Master's Degree REQUIRED, PhD or DBA preferred)
  • Supply Chain/Logistics (Master's Degree REQUIRED, PhD or DBA preferred)

For Undergrad & Graduate Healthcare Related Programs:
Nursing: A current and valid RN license and Master's of Science in Nursing (MSN) or greater is required. PhD Nursing Science or DNP (doctorate/terminal degree) is strongly preferred for MSN, Post-Grad NP and DNP programs. Nursing degrees must be from ACEN or NLNAC accredited institutions. Minimum of 3 years of nursing practice experience required; prior teaching experience (trainer, clinical, face-to-face or online) is preferred.

  • Adult-Gerontology Acute Care Nurse Practitioner [AGACNP/AGPCNP] (min. MSN in NP REQUIRED with NP License with prescriptive authority)
  • Pediatric Nurse Practitioner [PNP-AC/PNP-PC] (min. MSN in NP REQUIRED with NP License with prescriptive authority)
  • Psychiatric/Mental Health Nurse Practitioner [PMHNP] (min. MSN in NP REQUIRED with NP License with prescriptive authority)
  • Respiratory Therapy (Min. of a Master's Degree in a Health Profession, Health Services or Nursing area. RRT is strongly preferred. Experience working in a healthcare environment.)
  • Nutrition (Min. of a Master's Degree in Nutrition or closely related area. Terminal or Post Graduate Degree is preferred. RDN is preferred.)

For Graduate Education Programs (we currently do not support undergraduate level education programs):
A Doctorate/Terminal degree (PhD or EdD) in specific area listed below is REQUIRED - no exceptions. EdS or Certification is not considered a terminal degree by our university partners. Education degrees must be from CAEP/NCATE accredited institutions. Minimum of 3 years’ experience in an educational environment or institution. Higher education teaching experience is preferred. Additionally, National Board Certified Teachers (NBCTs), Principalship and/or Superintendent Certifications are highly desired!

  • Educational Technology (EdD/PhD REQUIRED)
  • Gifted/Talented Education (EdD/PhD REQUIRED)
  • Special Education/Autism (EdD/PhD REQUIRED with Educational Diagnostician Certification)

For Undergrad/General/Core Courses and Others Disciplines:
A minimum of a Master's Degree with at least 18+ graduate hours in the specific course content area listed below is required. Experience in online, higher education is preferred. A doctorate/terminal degree is preferred.

  • Astronomy/Physics (Master's Degree in Astronomy, Physics or closely related field)
  • Biology (Master's Degree in Biology or closely related field)
  • Chemistry (Master's Degree in Chemistry or closely related field)
  • Film/Media Studies (Master's Degree in Film/Media Studies or closely related field)
  • Geography (Master's Degree in Geography or closely related field)
  • History (Master's Degree in History or closely related field)
  • Math/Statistics (Master’s Degree in Statistics and/or Mathematics REQUIRED)
  • Political Science (Master's Degree in Political Science or closely related field)

Application Details

We are unable to consider or hire applicants that are not US Citizens or who do not have authorization to work in the US. Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Instructional Connections (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status).These positions are virtual and do not require residence in a particular city or state. You only need to apply once, as our system does not allow for duplicate applications.

To be considered for an Academic Coach position and start the process, please complete our online application at

To complete your applicant document package, please complete and submit the documents and/or information identified below:

  • Online Application
  • Cover Letter
  • Resume / C.V.
  • Unofficial Transcripts (Official Transcripts will be required later if selected to advance to the screening process)

Please make sure you have completely filled out each field throughout the application, as many of the field are required (as noted with the red asterisk - *) . If a field does not apply to you, please enter N/A, as the system will not allow you to continue with any missing required information.  Also, when uploading the documents at the end of the application, the files being uploaded should be a Word(.doc) or PDF document, and should not have any non-printable ascii, / or \, names with trailing spaces, and the special names "." and ".." in the file name.


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Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Instructional Connections, LLC and at other institutions of higher education in the region on