Executive Director of Advancement Operations, Wharton External Affairs

  • University of Pennsylvania
  • Philadelphia, PA, USA
  • Apr 28, 2024
Full time Deans & Directors Development/Advancement/Fundraising

Job Description

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Executive Director of Advancement Operations, Wharton External Affairs

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Executive Director of Advancement Operations, Wharton External Affairs

Job Profile Title
Director D, Development, Services

Job Description Summary
The Executive Director of Advancement Operations for the Division of Development and Alumni Relations is a cornerstone role designed to shepherd Wharton External Affairs (EA) through strategic planning, oversight, and integration of development and advancement services functions such as operations, financial management, and procedural governance. Reporting directly to the Chief Advancement Officer, this individual is a senior leader and trusted advisor within the organization, playing a critical role in promoting organizational agility and optimization. This position leads teams focused on Gifts Administration, Events, Data and Analysis, and Research and Prospect Management. This role works closely with the advancement team members at Wharton and at the University of Pennsylvania to optimize fundraising and alumni engagement for the Wharton School.

The Executive Director of Advancement Operations is instrumental in driving the division forward, ensuring operational excellence and alignment with the school's strategic objectives. This role also serves as the primary liaison between EA and shared administrative offices, including the Dean's Office, Wharton Human Resources, Finance & Administration, Operations (facilities), and University Development and Alumni Relations (DAR), ensuring cohesive and streamlined operations across the board. This work includes fundraising projections, contributing to campaign planning, as well as budget and staffing plans. As a key member of the EA leadership team, this role provides strategic planning, creating/optimizing department policies and practices, and conducting analysis of department operations, in addition to making recommendations for the future direction of the division.

Job Description

Wharton School Overview
Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education's individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a diverse population of staff, representing a rich array of backgrounds, expertise, and cultures. To learn more, visit www.wharton.upenn.edu.

Responsibilities
The Executive Director of Advancement Operations for the Division of Development and Alumni Relations is a cornerstone role designed to shepherd Wharton External Affairs (EA) through strategic planning, oversight, and integration of development and advancement services functions such as operations, financial management, and procedural governance. Reporting directly to the Chief Advancement Officer, this individual is a senior leader and trusted advisor within the organization, playing a critical role in promoting organizational agility and optimization. This position leads teams focused on Gifts Administration, Events, Data and Analysis, and Research and Prospect Management. This role works closely with the advancement team members at Wharton and at the University of Pennsylvania to optimize fundraising and alumni engagement for the Wharton School.

The Executive Director of Advancement Operations is instrumental in driving the division forward, ensuring operational excellence and alignment with the school's strategic objectives. This role also serves as the primary liaison between EA and shared administrative offices, including the Dean's Office, Wharton Human Resources, Finance & Administration, Operations (facilities), and University Development and Alumni Relations (DAR), ensuring cohesive and streamlined operations across the board. This work includes fundraising projections, contributing to campaign planning, as well as budget and staffing plans. As a key member of the EA leadership team, this role provides strategic planning, creating/optimizing department policies and practices, and conducting analysis of department operations, in addition to making recommendations for the future direction of the division.

Qualifications

A bachelor's degree and 7 to 10 years of progressively responsible fundraising and management experience is required, or equivalent combination of education and experience, preferably within the development and alumni relations field in a higher education environment. Knowledge of communications, gift recording and reporting, research methodology, computer systems, and information and records management as applied to the conduct of a non-profit institutional development program. Experience with and understanding of the fundraising process - identification, qualification, cultivation, solicitation, and stewardship. Solid administrative skills and organizational ability. Strong communications skills, both oral and written. Must be team oriented and understand the need for processes. Demonstrated management and leadership experience is required. Ability to establish objectives, set performance standards, and inspire and motivate staff to achieve optimum results.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Wharton School

Pay Range
$90,860.00 - $150,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


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