Administrative Assistant 2 (Location: Albany)

  • Augusta University
  • Augusta, GA, USA
  • Apr 27, 2024
Full time

Job Description

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Administrative Assistant 2 (Location: Albany)

Job ID: 271475
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*



About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.



The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.



Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.



Location

Augusta University



Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912



Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904



College/Department Information

The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.



Job Summary

This position will assist the MCG Campus Associate Dean WE and the Assistant Dean for Curriculum: SW with day-to-day operations.



Responsibilities

The duties include, but are not limited to:


  • Assist in the day-to-day operations and ongoing programming of the MCG Campus Associate Dean SW and the Assistant Dean for Curriculum: SW.

  • Maintain SW campus web pages (design, create and edit).

  • Develop and distribute publicity materials (e.g., flyers, posters, email announcements and newsletters).

  • Maintain outcomes database on SW campus students.

  • Complete documentation related to requests including travel, purchase orders, reimbursement for staff and faculty.

  • Coordinate ongoing programming (e.g., workshops, fellowships), events (e.g., visiting professors), and recruitment efforts including planning, publicity, housing and travel arrangement, A/V arrangements, room scheduling, food and all other logistics; monitor and route contracts for venue rentals, service level agreements through Department Administrator.

  • Serve as backup for MCG Academic Affairs administrative personnel and perform all other related duties as assigned.



Required Qualifications

Educational Requirements



Associate's degree from an accredited college or university in a related field and four years of progressively responsible experience in administrative support positions



OR



High School diploma, GED, or equivalent from a recognized state or federal accrediting organization and seven years of directly applicable experience



Preferred Qualifications

Bachelor's degree from an accredited college or university is preferred.



Knowledge, Skills, & Abilities

ABILITIES



Ability to maintain confidentiality



Excellent interpersonal, written and verbal communication skills



Proficient in Microsoft Office and other computer software/databases



Detail-oriented with strong organizational, prioritization and multi-tasking skills



Shift/Salary/Benefits

Shift: Days/M-F



Pay Grade: 12



Salary: Minimum $15.06/hour - $19.50/hour



Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position



Recruitment Period: 4/25/24 - Until Filled



Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.



Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.



Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!



Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.



If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.



All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.



Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."



Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.



Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.



How To Apply

Consider applying with us today!



https://www.augusta.edu/hr/jobs/



Select University Faculty & Staff > External Applicants if you are a candidate from outside the university



Select University Faculty & Staff > Internal Applicants if you are a current university employee



If you need further assistance, please contact us at 706-721-9365




To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=271475&PostingSeq=1






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