Executive Secretary, Health Professions

$16.04 hourly
  • McLennan Community College
  • 1400 College Drive, Waco, TX, USA
  • Oct 19, 2020
Full time   Assistant, Secretary & Executive Assistant

Job Description


Communications: We will be open and courageous in our communication with students and with one another. We will communicate decisions and the reasons for them.  Excellence: We will strive for excellence in all that we do. We will actively plan for the future, seeking new and innovative ways to accomplish our mission.  Inclusiveness: We will seek to appreciate and understand our students and each other, actively seeking different viewpoints. We will work to create a welcoming environment where our diverse community of students and employees learn, teach, and work together.  Integrity: We will work with the highest level of integrity, taking responsibility for all of our actions. We will tell the truth and seek to be fair in our decision-making and actions.  People: We will be honest, humble, respectful, and gracious to our students and to each other. We best serve our students, colleagues, and community when we work as a team.

Examples of Duties / Knowledge & Skills

To provide secretarial and clerical support for the dean’s office by implementing and managing administrative processes that support the dean and the division, including answering phones, load sheet processing, schedule development, file and catalog maintenance. This position receives direction from the Dean, Health Professions, and exercises no supervision.
Note:  This is a security sensitive position and an appropriate background investigation will be made on applicants being strongly considered for this position.

Sedentary: Desk work, occasional field trips, e.g. for college or program activities. Minimal Hazard/Exposure - Standard office setting.  At least minimal environmental controls are in place to assure health and comfort.

Minimum qualifications & Requirements

Education:     Associate Degree from an accredited college or university or equivalent education and work experience.
Experience:   One year of professional experience in an office environment. 

Experience:   Three years of responsible secretarial experience.

Supplemental information

Finalists may be asked to participate in an in-basket exercise. MCC uses E-Verify to confirm the employment eligibility of all newly hired employees. For more information visit www.dhs.gov/e-verify.


  • Resume
  • KSA Statement* (See Selection Criteria below)
  • Copies of College Transcripts

*Attach a brief statement addressing how you acquired each of the following Knowledge, Skills and Abilities through your education, personal experience or previous employment. Knowledge of: 1. Proper use of grammar, spelling, and punctuation. 2. Maintaining filing systems, both digital and physical. 3. Proper phone etiquette. 4. Office management and organization such as filing, data entry, record maintenance, letter and report writing. 5. Budget maintenance. Skills in: 6. Office software and equipment, such as Microsoft Office and Cisco IP phones. 7. Keyboarding with accuracy and speed to meet the needs of the department. 8. Navigating a learning management system, such as Ellucian’s Colleague. 9. English usage, spelling, grammar, punctuation, office procedures, methods, and practices. 10. Principles and procedures of basic recordkeeping. 11. Using office equipment such as personal computers, scanners, and copiers.  Ability to: 12. Communicate clearly, orally and in writing. 13. Establish and maintain professional and friendly working relationships with those contacted in the course of work. 14. Adapt and learn new software and technologies. 15. Understand written and oral instructions, and execute the tasks in an efficient manner.


Application Details


Interested and qualified applicants should submit application materials to:  https://www.schooljobs.com/careers/mclennan. NOTE:  Finalists may be asked to participate in a teaching demonstration. MCC uses E-Verify to confirm the employment eligibility of all newly hired employees. For more information visit www.dhs.gov/e-verify.


  • MCC Employment Application
  • Resume
  • KSA Statement (See Selection Criteria)
  • Copies of College Transcripts

MCC provides equal opportunities to all individuals and does not discriminate against any individual regardless of race, color, religion, national or ethnic origin, gender, disability, age, veteran status, genetic information, sexual orientation, gender identity, pregnancy, or other legally protected category in its educational programs, activities, or employment. http://www.mclennan.edu/employees/policy-manual/docs/E-XXXIV.pdf

When inquiring or applying for this job opening, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at McLennan Community College and at other institutions of higher education in the region on www.AcademicCareers.com

Application Deadline

Position open until filled.