Admissions Assistant

  • Dominican University
  • River Forest, IL, USA
  • Mar 01, 2024
Part time / Adjunct Admissions/Retention/Enrollment Mgmt.

Job Description

TITLE: Admission Assistant
FLSA STATUS:  Non-Exempt (hourly)
DEPARTMENT: Physician Assistant Studies Program
REPORTS TO: Program Director, Physician Assistant Studies Program
JOB STATUS:  Part-time (20-29 hours/week)
DATE AVAILABLE: Immediate Opening
PA Admissions Assistant Job Description:
The PA Program Admissions Assistant will work with the Program Director, Administrative Assistant, Faculty, and Director of Graduate Admissions to coordinate the admissions and matriculation process.  Specific Duties as follows:
Centralized Application Service for Physician Assistants (CASPA) Management:
  • Managing applications in CASPA, including screening, assigning to faculty for review, creating reports, updating decision codes
  • Communication with applicants via CASPA regarding application status (including incomplete applications or missing documentation)
  • Managing e-mails through CASPA for communication of Interview, wait list, and Admission decisions
Interviews, decisions & offers:
  • Preparation for Interviews, including scheduling, assigning faculty interviewers, organizing logistics, reserving space as needed
  • Creating and maintaining the interviewee file
  • Gathering and compiling interviewer comments
  • Preparing reports
  • Participate in committee meetings & discussions regarding decisions
  • Maintaining Wait List
  • Tracking admission offers, acceptances, deposits, and withdrawals
  • Distribute Matriculation packet and maintain communication with accepted students regarding requirements and deadlines
  • Coordinate Student Health requirements with the wellness center
  • Manage record keeping, track completed requirements
  • Communicate and coordinate with registrar, bursar, wellness center, and other departments as needed
  • Assist PA program faculty, Administrative Assistant, and Director of Graduate Admissions in planning admissions-related events, including but not limited to the Student & Family Welcome event every fall and New Student Orientation in January, and the annual White Coat Ceremony.
  • Associate's Degree
  • Proficiency with Microsoft office programs (Word, excel)
  • Proficiency or ability to learn web-based management programs (including but not limited to admissions application portals)
  • Knowledge of the PA profession and PA education (Health care background a plus)
  • Excellent communication and organizational skills
  • Experience with the college admissions process at the undergraduate or graduate level; experience with PA program administration or CASPA a plus!
  • Bachelor's Degree preferred
Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago. Dominican University is accredited by the Higher Learning Commission as a baccalaureate, master's, and doctoral degree-granting institution. It is highly regarded for its academic rigor and thoughtful accompaniment of students, its intentional affordability and values-based, relationship-centered learning environment. Dominican currently enrolls over 3,300 students, which includes 2,280 undergraduates and 1,027 graduate students. Sixty-eight percent (68%) of our undergraduate students identify as Latinx, 5% are Black or African American, and 3% are Asian. Under-represented minority students, make up 77% of the DU undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some type of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families' level of income; and 58% are eligible for low-income MAP grants from the State of Illinois. Recognized since 2011 as a Hispanic-Serving Institution (HSI), a federal designation of the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups.
To Apply
Apply online at Applicants will be asked to submit a cover letter and resume with a list of 3 references.
A background screening is required.
EEO Statement
Dominican University is proud to be an equal opportunity employer and is dedicated to the goal of building an equity-centered faculty and staff committed to teaching, working, and learning in a multicultural environment. Dominican University believes that justice, equity, and inclusion are critical to our growth and development and seek to recruit, develop, and retain from a diverse pool of applicants who bring varied experiences, perspectives, and backgrounds.
If you need accommodations due to a disability, you may contact us at for assistance.


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