Manager, Building Operations

  • University of the Pacific
  • San Francisco, CA, USA
  • Feb 29, 2024
Full time Facilities Management

Job Description


Manager, Building Operations

Primary Purpose:
Under the general supervision of the Director, Building Operations, primarily responsible for the administration of the preventive maintenance programs, support of day-to-day planning and operations and projects for the School of Dentistry and Union City Dental Care Center.
University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Essential Functions:

  • Develop and manage on-going Facilities Condition Assessment Program to include preventive, predictive, and corrective recommendations; conduct surveys of the buildings and maintain database of projects that address deficiencies.
  • Oversee maintenance and operations decisions regarding repairs and replacements; schedule and manage equipment shut-downs for regular maintenance.
  • Identify trends in the overall function of equipment and the cost of operation and repairs; identify the most cost effective service tasks and time cycles.
  • Assist with the development, maintenance, and implementation of the capital equipment replacement plan; make recommendations regarding replacement of capital equipment.
  • Oversee and manage web-based computer maintenance work order system.
  • Analyze training needs for department and oversee staff training and participation in on-going technical training; develop in-house training modules.
  • Collaborate with Director to prepare annual departmental budget.
  • Act as Director of Building Operations in the absence of the Director.
  • Perform all other duties as assigned by the Director, Building Operations.

Minimum Qualifications:
Knowledge of:

  • Facility systems, equipment maintenance and best practices.
  • Project administration and execution.
  • Budget planning and analysis.
  • Microsoft Word for Windows, Excel, Access, electronic mail systems, and building management systems.

Ability to:

  • Exercise independent judgment and discretion.
  • Work with a minimum of supervision.
  • Manage time and set priorities to meet deadlines.
  • Respond quickly to emergencies or unanticipated repairs and maintenance requirements with minimal effect on academic/clinic operations.
  • Demonstrate initiative in the development, organization and maintenance of departmental procedures.
  • Communicate tactfully, courteously and effectively with faculty, staff, students and the public.
  • Project a professional image and maintain professional composure and demeanor.
  • Maintain confidentiality of information.
  • Work effectively and accurately with multiple interruptions.
  • Develop professional letters and reports.


  • Minimum of five years administrative experience in facilities or clinics.
  • Previous experience in a supervisory or lead role.


  • High school diploma or equivalent.


  • Valid Class C driver license.

Working Conditions:

  • May require occasional evening or weekend shifts.
  • May require response to emergencies after hours or on weekends.
  • Occupational exposure to bloodborne pathogens may be reasonably anticipated. Personal protective equipment will be provided to reduce or eliminate exposure to routine or limited infectious agents.

Preferred Qualifications:
Knowledge of:

  • Building and Fire codes.
  • OSHA regulations.
  • Haz-mat guidelines.
  • Clinic practices


  • Experience in a higher education or clinical environment preferred.


  • Bachelor’s degree in business administration, facilities management, or related field preferred.

Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job.

  • Work performed is a combination of general office/administrative and facilities.
  • Use of computer keyboard and telephone.
  • Requires frequent walking, sitting and standing; occasional lifting of up to 60 lbs should be anticipated.
  • Requires incumbent to drive on university business; must meet and maintain automotive insurability requirements as defined by the university’s fleet safety rules.

Hiring Range: $100,000 - $120000 annually. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

To apply, visit

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.

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