Assistant Athletic Director of Student Athlete Success

  • University of Texas Permian Basin
  • Odessa, TX, USA
  • Feb 24, 2024
Full time Assistant, Secretary & Executive Assistant Athletics & Coaching

Job Description


Assistant Athletic Director of Student Athlete Success

Hiring Department

The University of Texas Permian Basin's Department of Athletics welcomes applications for the position of Assistant Athletic Director of Student Athlete Success


Salary Range


$60,000.00 depending on qualifications


Essential Functions

Advise current and prospective student-athletes concerning academic requirements and progress, identify at-risk student-athletes and coordinate resources such as tutors, proctors, study table, and other campus resources to ensure that UT Permian Basin is providing the best possible help for that student-athletes to reach their academic goals. Serve as an advisor to the Student-Athlete Advisory Committee and be the liaison between the student-athletes and athletic administration in terms of the student-athlete experience. Connect student-athletes to campus and community resources for Life-Skills initiatives such as financial literacy, resume writing, and career services. Works with university stakeholders regarding academic advisement and student-athlete success related activities and oversees academic progress per university, conference and NCAA rules.

1. Develop, implement and evaluate a program of academic support services for all student-athletes, including but not limited to; coordinating tutoring and proctored services, assist with orientation, registration and advisement of student-athletes, conduct degree audit and checks.
2. Develop and maintain a program of academic recognition and reporting for all student-athletes.
3. Develop and maintain a program to identify, monitor, and provide support for at-risk student-athletes.
4. Select, train, and evaluate all tutors within the Athletics Department.
5. Access and recommend to student-athletes the use of campus and community resources.
6. Serve as an advisor for the Student-Athlete Advisory Committee. Develop and implement Life Skills programs using campus and community resources which foster growth and responsibility in student-athletes.
7. Assist in the recruitment of prospective student-athletes through transcript evaluation for practice, competition, and aid.
8. Maintain organized files and records to document academic progress. Coordinate student-athlete progress-toward-degree while working with various academic departments, Registrar's Office, FAR, and individual student-athletes.
9. Maintain a thorough knowledge of applicable NCAA, Lone Star Conference, and University rules and regulations as they relate to student-athlete success. Participate in the continual development and enforcement of department policies and procedures such as the Athletic Department Policy and Procedures Manual, Athletic Compliance Manual, and Student-Athlete Handbook.
10. Develop and implement a policy manual for the Student-Athlete Success Office, including but not limited to policies for student-athlete study hall, computer use and/or laptop checkout, and all staff members and student workers supervised.

Required Qualifications

1. Bachelor's Degree

Preferred Qualifications

1. Master's Degree
2. Two or more years of experience in advising/mentoring within Athletics, and/or higher education.

Additional Information

Required Application Materials


1. Cover Letter
2. Resume
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)


Conditions of Employment


1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.




Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.


Standard Working Conditions


1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation


University Benefits


1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.


About the University


The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.


As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.


Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
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