Circulation Assistant Supervisor (Evening)

  • Western University of Health Sciences
  • Pomona, CA, USA
  • Feb 13, 2024
Full time

Job Description

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Circulation Assistant Supervisor (Evening)

Posting Number: S01435
Position Status: Full time
Campus: Western University Campus-Pomona, CA
Department: 5401-Library

Function: Pumerantz Library
Family: Library
Classification Series Title: Manager, Circulation

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Full Salary Range
Minimum: $25.00
Maximum $25.00

Expected Pay Scale
Minimum: $25.00
Maximum: $25.00

Job Summary
Provides support for the library by overseeing the operations of the Circulation department, supervising work of evening staff and library student assistants.

Knowledge, Skills and Abilities
Individuals must possess the knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

1. Ability to provide excellent customer service to internal and external customers.

2. Excellent communication skills, verbal and written; includes interpersonal skills and working in teams.

3. Excellent decision-making and analytical abilities to resolve patron and department issues.

4. Good mathematical skills.

5. Good computer skills necessary to set up document formats in Word, Excel, and any other software programs required by the position.

6. Experience with general office machinery including fax, copy machine, printers and telephone operation.

7. Knowledge of library procedures, and medical/scientific terminology helpful.

Required Qualifications
1. Education: Bachelor’s degree in library science, education or related field from an accredited institution required; any combination of education, training or experience that provides the required knowledge, skills and abilities. Advanced degree in Library science, education or related field from an accredited institution preferred.

2. Experience: Three or more years of academic or public library experience in a supervisory role responsible for Circulation staff. Experience with providing reference assistance required. Processing interlibrary loans and document delivery and medical library experience preferred.

Preferred Qualifications


Posting Date: 02/09/2024
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants


Essential Job Duties
Essential Job Duties



Job Duties
1. Supervise and train circulation staff and student assistants who work in the evening. Includes scheduling staff, signing time cards, setting goals, coaching staff, monitoring performance, and writing evaluations. Interview, hire and terminate employment of circulation staff.

Percentage Of Time
35

Job Duties
2. Manage fines, fees and inquiries associated with overdue items.

Percentage Of Time
12

Job Duties
3. Determine eligibility of guest patrons and maintain patron files and records.

Percentage Of Time
15

Job Duties
4. Provides support to Circulation department by answering requests, telephones, checking materials in and out, placing holds, collecting fines and fees, assisting students and faculty, and performing various opening/closing procedures.

Percentage Of Time
10

Job Duties
5. Leads and supports library marketing efforts including student, faculty, and staff events and other promotional activities.

Percentage Of Time
8

Job Duties
6. Serves as back-up for Circulation Supervisor.

Percentage Of Time
5

Job Duties
7. Maintains professional and technical knowledge by attending continuous education courses.

Percentage Of Time
5

Job Duties
8. Recommend policy and procedure changes to Circulation Supervisor.

Percentage Of Time
5

Job Duties
9. Reviews refund requests and credits student accounts as needed.

Percentage Of Time
2

Job Duties
11. Network with other library staff to ensure our students have access to a wider range of services.

Percentage Of Time
2

Job Duties
12. Other duties as assigned.

Percentage Of Time
1

Describe Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.

To apply, visit https://jobs.westernu.edu/postings/28680






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