Administrative Assistant, Testing

  • Pensacola State College
  • 1000 College Blvd, Pensacola, FL 32504
  • Feb 12, 2024
Full time Assistant, Secretary & Executive Assistant Other Administrative Positions

Job Description

  • jobDescription:

    Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.

     

     

    Job Description:

    The Administrative Assistant, Testing is a full-time career service position. This position will provide administrative support to the Director as well as the Department as a unit. The Administrative Assistant creates, manages, and executes budget expenditures; maintains, records, and processes departmental and college-related forms and reports; develops and maintains office files and correspondence; processes, orders, and maintains requisitions for departmental materials, tests, and supplies; schedules appointments and meetings; makes travel arrangements; and assists with the preparation of the annual departmental budget. Additionally, the Administrative Assistant assists with the processing of exams to and from faculty and assists with the management and maintenance of the testing appointment scheduling platform. This position works with diverse students, faculty, and community members to provide excellent testing services for all. The successful candidate must possess the ability to work efficiently with minimal supervision and exercise discretion regarding confidential matters. Attention to detail and computer proficiency (spreadsheet management, electronic correspondence, and word processing skills) are essential for success in this position. The position may require availability to work flexible hours, including occasional weekend or evening hours. This position reports to the Director, Testing.

     

    Essential Functions:

    • Ability to read and comprehend simple instructions, short correspondence, and memos. 
    • Ability to write simple correspondence. 
    • Ability to effectively present information in one-on-one and small group situations to customers and other employees at the college.
    • Ability to prioritize work, meet deadlines, pay attention to detail, and follow-through on assignments with minimal supervision.
    • Ability to exercise initiative in maintaining professional contacts within the college for the purpose of expediting department work.
    • Advanced computer skills to include multitasking in an electronic environment.
    • Ability to work effectively in a diverse community and meet the needs of diverse student populations.
    • Must be able to travel in-district and occasionally out of district.
    • Ability to sit at a desk and view a display screen for extended periods of time.
    • Ability to demonstrate professional and discretionary communication skills via electronic, verbal, written, and face-to-face interactions.
    • Must provide excellent customer service through the use of appropriate written and verbal communication, including, but not limited to, using the telephone, email, voicemail, and written correspondence.

     

    Minimum Qualifications:  Graduation from high school or GED equivalency, two years’ administrative office experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting and internet navigation.  College coursework may be substituted on a year-for-year basis for the required experience. Successful results of a criminal background check are required.

     

    Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations.  Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position.  A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.

     

    Salary Range: $26,100.00 ($13.39/hour)

     

    SUPPLEMENTAL MATERIALS: All supplemental materials must be submitted electronically via the Workday applicant portal.  For questions or assistance uploading the supplemental materials, contact HR Recruiting at HRrecruiting@pensacolastate.edu.

     

    APPLICATION DEADLINE: Open Until Filled – Review of applications will begin February 13, 2024. For full consideration, the online and supplemental application materials must be received by February 12, 2024.


     

    The benefits package provided by the College includes major medical insurance, life insurance and Florida retirement contributions. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave.

     

    Supplemental life, dental, vision, and disability insurance are available at group rates. 

     

     

    Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, or genetic information in its educational programs, activities or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Equity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Boulevard, Pensacola, Florida 32504.

  • jobRequisitionId: JR2442
  • startDate: 2024-02-12-08:00
  • company: Testing Services (Kathryn Quillen)
  • External Apply URL: https://pensacolastate.wd5.myworkdayjobs.com/PSC_Employment_Opportunities/job/Pensacola-Campus/Administrative-Assistant_JR2442-1/apply

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