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Division of Oral Medicine, Oral Pathology, Oral Radiology - Co-Director

University of California, San Francisco, Department of Orofacial Sciences in the School of Dentistry

Job Title: Division of Oral Medicine, Oral Pathology, Oral Radiology - Co-Director
Job Location: San Francisco, CA
United States
Status: Full-Time
Job Category: Health sciences, nursing, kinesiology
Medicine, dentistry, pharmacy
Academic administration & affairs
Deans, directors, registrar

Job Description

Division of Oral Medicine, Oral Pathology, Oral Radiology - Full-Time Academic Coordinator Position

Full-Time Academic Coordinator Position

University of California, San Francisco
Department of Orofacial Sciences
Division of Oral Medicine, Oral Pathology, Oral Radiology

The Department of Orofacial Sciences in the School of Dentistry at University of California, San Francisco seeks applications for a full-time position Co-Director of the UCSF HIV and Immunological Diseases Biobank (HIB - formerly UCSF AIDS Specimen Bank) in the Division of Oral Medicine, Oral Pathology, Oral Radiology, Department of Orofacial Sciences. This position would be an Academic Coordinator position. Requirements include experience with biobanking, managing a laboratory, GLP, and must have a college degree (BS, MS, or PhD). Salary and rank are commensurate with qualifications and experience.

The UCSF HIV and Immunological Diseases Biobank (HIB - formerly UCSF AIDS Specimen Bank) has been providing biobanking services to the research community for over 33 years. This mid-size biorepository provides processing, storage, and dissemination services to UCSF and non-UCSF investigators.

As Co-Director, this position requires an individual with experience in both the administrative and technical management of a mid-size biorepository. This is a leadership position that requires an experienced individual who can manage staff, make decisions, develop relationships with investigators and staff, maintain and grow the biorepository's business. The Co-Director oversees the daily operations of the biorepository, plays a key role along with the Director in operational improvement, change initiatives, and strategic planning of future activities. The Co-Director develops working relationships with key University and external clients and stakeholders. Manages, designs, and implements new biorepository projects and ensures there is continual funding to support these projects. The Co-Director ensures that biospecimen-related activities are efficient, effective, and appropriately documented.

Candidate must have a strong foundation in biospecimen management, success in building collaborations, budget management, preparing standard operating procedures, grant proposals and progress reports.

The candidate is responsible for the oversight of specimen related activities such as quality assurance and quality control, specimen collection and processing, cost management, annotation, storage, shipments, inventory management, biospecimen requests, consent and IRB related issues. Develops, interprets and implements standards, procedures, policies and protocols for research programs requiring biospecimen processing, storage and dissemination. Ensures compliance with administrative, legal, and regulatory requirements, which includes Biological Use Authorization (BUA), annual IRB approval, and renewal of HIB's recharge budget.

The Biorepository has 26 -80șC freezers and 17 liquid nitrogen freezers, as well as other specimen processing related equipment. The Co-Director is responsible for ensuring equipment is maintained and operational as well as planning for equipment failure and power outages. The Co-Director is responsible for maintaining the current continuity plan and updating it annually.

The Co-Director is responsible for supervising a lab manager and technical staff, resolves labor relations issues, ensuring UC safety standards are adhered to, and resolves risk management issues. The Co-Director mentors and provides guidance to the HIB staff as well as providing technical support to HIB clients.

HIB will be moving onto an enterprise-wide biorepository database system this summer. HIB is one of six biobanks participating with the UCSF Biospecimen Resources Program (BIOS) in the design of this new system. The candidate will be working closely with the BIOS team and HIB staff in the finalization of the new database. The candidate should have experience in database development and data migration.

The Co-Director will develop and manage the bank's budgets as well as implement strategies to reduce costs and improve quality of our biobanking services. There are two budget streams that the Co-Director must manage. These are the AIDS Specimen Bank's recharge and grant-related budgets. The recharge budget is prepared every two years for review by UCSF's budget office. HIB is supported by several NIH grants and the Co-Director is responsible for reviewing these budgets, prepare annual progress reports for the funding agencies, and prepare grant proposals for competition. HIB's lab manager will coordinate with the Co-Director in the purchasing of supplies and equipment for HIB. It is the responsibility of the Co-Director to assign accounts to the purchases.

Job Requirements

Position Requirements and Experience:

  • BS/MS or PhD in biological discipline or related field.
  • Biorepository experience
  • Supervisory/management experience required.
  • Laboratory experience; working with instruments and computers
  • Knowledge of database design and operation
  • Good Laboratory Practice

Personal Characteristics:
  • Excellent organizational skills
  • Maintains an advanced knowledge of biobanking practices
  • Able to plan and develop projects, including budget preparation and management
  • Excellent networking sills
  • Excellent written and verbal communication skills, as well as an ability to present information to wide range of audiences
  • Capable of handling multiple projects
  • Flexible with respect to projects, unique specimen handling requirements, and meeting client/organizational goals and expectations.
  • Ability to make decisions and work under pressure when crucial biobanking equipment fails.
  • Ability to supervise and mentor staff

Information and Application Process Instructions

Interested applicants should submit a curriculum vitae, cover letter and contact information for three references.

Please apply online at:

This position will be available May 2017. Applications received by March 31, 2017 will receive initial consideration.

UCSF seeks candidates whose experience, teaching, research, or community service has prepared them to contribute to our commitment to diversity and excellence.

UCSF is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

When inquiring or applying for this position, please also reference

Applicants with dual-career considerations can find postings of professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at the University of California, San Francisco and at other institutions of higher education in the region on

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