Graduate Programs Secretary, School Of Nursing
General Statement of Duties:
Provide secretarial services for the Graduate Directors and faculty in the School of Nursing. Answer phones, screen calls, set appointments, deliver, pick up and open mail and maintain files of the Graduate Program. Type graduate program correspondence. The position supports the Graduate Masters and DNP Programs. This position also supports the School of Nursing Chair in matters related to the Graduate and DNP programs.
Distinguishing Features of the Position
Maintenance and Coordination of the Graduate Program Office serving faculty and students in the program.
Examples of Duties (illustrative only):
Receive & screen telephone calls and visitors to the School of Nursing
Pick up incoming mail, open and sort; deliver mail to faculty mail boxes.
Answer routine inquiries and route technical inquiries to proper persons.
Handle faculty requests, type references, request desk copies.
Prepare and maintain calendars for appointments for Graduate Program Directors
Type letters, reports, student handbooks
Type graduate correspondence and administrative correspondence to offices on and off campus
Handle maintenance requests
Type agendas and minutes of Graduate Programs meetings
Compose routine memos and letters
Copy, and when necessary, distribute, and post information
Type and collate materials such as minutes, reports etc. for the Graduate Programs
Maintain data base of graduate students
Maintain database for end of semester grades
Maintain database for graduate projects and thesis’
Maintain database of graduate applications and coordinate with graduate admissions office
Prepare documentation for former students regarding course descriptions, course content, etc.
Coordinate events for vendors.
Distribute information from recruiters to nursing students.
Required Knowledge, Skills and Abilities:
Proficient in Microsoft office suite. Exemplary phone skills, receptionist’s skills, typing accuracy and speed
Uses knowledge of the graduate programs to anticipate needs and provide support
Able to interact and establish good interpersonal relationships with faculty, students, staff and the public
Respond in a timely courteous and professional manner
Acceptable Training and Experience:
Associate’s degree along with two years of secretarial, computer and office experience or the equivalent combination of school and experience
About D’Youville College
Founded in 1908, D’Youville College is an independent institution of higher education that offers baccalaureate and graduate programs to students of all faiths, cultures, and backgrounds. D’Youville College honors its Catholic heritage and the spirit of Marguerite d’Youville by providing academic, spiritual, social, and professional development opportunities for all students.
D’Youville offers its 3,000 students preeminent education in undergraduate, graduate and professional degree programs in allied health professions, business and liberal arts. D’Youville’s success is built on the commitment that our students learn how to think critically, work with others, be a leader and communicate effectively – all skills employers look for people they hire.
D’Youville is an exceptionally collegial and exciting place to work and learn and is in a time of wonderful opportunities with a motivating plan for the future and expanded outreach to the region, state, nation and global community.
Additional information about D’Youville College can be found at www.dyc.edu.
D’Youville College is an Equal Opportunity Employer committed to excellence in education and employment through diversity. The College embraces diversity and defines it to include race, gender, national origin, ethnicity, religion, social class, age, sexual orientation, and physical and learning ability. D’Youville College is committed to recruiting and retaining outstanding faculty and staff from racial and ethnic groups that have been traditionally underrepresented in higher education.
In an effort to accurately represent D’Youville’s student population, candidates of racial and/or ethnic minority backgrounds are strongly encouraged to apply.
When inquiring or applying for this job opening, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at D’Youville College and at other institutions of higher education in the region on www.AcademicCareers.com