Anaheim, CA United States
Academic Careers Online

Payroll Specialist

North Orange County Community College District

Job Title: Payroll Specialist
Job Location: Anaheim , CA
United States
Status: Full-Time
Job Category: Other Administrative Positions
Business/financial affairs, financial aid
Application Closing Date: 2/21/2018
Date Posted: 2018-01-31
Industry: Academic/Education

Job Description

Payroll Specialist

North Orange County Community College District

Position Number: DEC924

Location: District Services

Department: DS Payroll

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs.)

Job Description:

Receives, audits, records, and calculates employee time sheets and time cards; inputs, updates and maintains data on employee payroll records, sick leave, vacation, and workers' compensation; posts, revises and audits payroll records.

Prepares a variety of payroll documents such as employment verifications, time records and similar fiscal documents in accordance with District, federal, state and County requirements; receives and audits various payroll documents for completeness, accuracy and appropriate authorizations.

Prepares, inputs, audits payroll data; distributes payroll warrants and other financial documents; researches and analyzes discrepancies making appropriate corrections; calculates and processes retroactive and special pay adjustments; maintains established deadlines.

Posts, adjusts, audits and balances various deductions such as taxes, benefits, insurance, voluntary deductions and other accounting clerical duties.

Responds and assists staff with inquiries and provides information related to laws, rules, regulations, contracts, and other documents governing payroll; resolves payroll issues with employees.

Maintains a variety of financial and statistical records and files related to payroll; obtains, verifies and posts information as necessary; reviews, checks and verifies a variety of payroll-related records and documents; processes payroll direct-deposit requests from employees.

Coordinates payroll activities and operations with other departments, staff, and governmental agencies as necessary; researches and prepares data in response to inquiries from staff and governmental agencies.

Trains and provides work direction to others as directed.

Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Performs related duties as assigned.

Primary Purpose:
This position is responsible for performing specialized, complex and technical duties related to the preparation of the District’s payroll including compiling, auditing, and processing a variety of payroll documents in accordance with applicable federal, state and County requirements.

Working Relationships:
The Payroll Specialist maintains frequent contact with various departments, staff and outside agencies related to payroll administration and employment issues.

Job Requirements

Knowledge, Skills, and Abilities:
Knowledge of on-line computerized payroll systems

Knowledge of principles and techniques involved in payroll preparation, monitoring and control

Knowledge of labor and bargaining unit contracts

Knowledge of applicable sections of State Education Code and other applicable laws

Knowledge of bookkeeping principles and record-keeping techniques

Knowledge of modern office practices, procedures and equipment

Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary

Knowledge of various software applications

Ability to perform mathematical calculations quickly and accurately

Ability to compile, analyze and verify numbers, data and financial and statistical information

Ability to read, interpret, explain and apply various federal, state and local guidelines or other information pertaining to District payroll

Ability to operate a variety of office equipment such as calculator, computer, copiers, etc.

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to work independently with little direction

Ability to meet schedules and time lines

Ability to work confidentially with discretion

Ability to understand and follow oral and written directions

Ability to communicate effectively, both orally and in writing

Ability to establish and maintain effective working relationships with others

Special Requirements:
Coursework must be verifiable on a legible transcript.

Minimum Qualifications:
High school diploma or GED, supplemented by college courses in accounting and/or financial record keeping.

Minimum three (3) years administrative experience, INCLUDING payroll and/or accounting experience.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Desirable Qualifications:
Payroll experience in a Community College or School District.

Working Conditions:
College or District office environment; subject to sitting for long periods at a time (up to 2-3 hours). Repetitive use of upper extremities including hand coordination activities.

Information and Application Process Instructions

Salary Range: $4,240 - $5,139 per Month

Number of Vacancies: 2

Commitment to Diversity:

Posting Number: 2015223P

Open Date: 01/29/2018

Close Date: 2/21/2018

Special Instructions Summary: This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

The minimum required number of references for this position is three (3).

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

Evaluations of foreign degrees and/or coursework are required. See our website at for information regarding evaluation of foreign degrees.

To apply, visit:

When inquiring or applying for this position, please also reference

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities within the North Orange County Community College District and at other institutions of higher education in the region on

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To obtain more information or to submit your resume you can contact Human Resources Department as shown below. If you apply for this position, please say you saw it first on Thank you.

Human Resources Department
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