La Plata, MD United States
Academic Careers Online

Administrative Assistant, Advising, Career and Transfer Services

The College of Southern Maryland

Job Title: Administrative Assistant, Advising, Career and Transfer Services
Job Location: La Plata , MD
United States
Status: Full-Time
Job Category: Advising/counseling/support
Careers services & placement
Application Closing Date: Open Until Filled
Date Posted: 2018-01-28
Industry: Academic/Education

Job Description

Administrative Assistant, Advising, Career and Transfer Services

The College of Southern Maryland

Tracking Code FY18-48

Job Description

The Administrative Assistant for Advising, Career and Transfer Services (ACS) is the first point of contact for visitors and callers (Average 5,000 calls and 850 visitors per month) to the ACS department and support for ten professionals. In this fast-paced, high-pressure position, the assistant must have comprehensive knowledge of all college procedures, programs, and course offerings in order to direct visitors to the correct person or department.  With a daily average of 250 visitors and 150-200 callers per day, the administrative assistant must quickly ascertain the reason for the visit or call within a limited amount of time. Excellent verbal communication and customer service is critical to the smooth operation of ACS.  This position supports a department that consists of the Director of Advising, Career and Transfer Services, the Assistant Director of Advising, the Assistant Director of Transfer Services, nine full-time and one half-time Academic/Career Advisors, a Career Counselor, Career Services Administrative Assistant and Student Workers with daily work and special events, maintains department statistics, prepares complex spreadsheets, and handles purchasing and a shadow budget system.


The work schedule for this position is 40 hours per week, Monday – Thursday 8:30 a.m. – 5:30 p.m. and Friday 8:00 a.m. – 4:30 p.m.  Flexibility is required.


When applying for this position, please be prepared to answer the following questions:


  •  Please describe your previous Administrative Assistant roles and responsibilities.
  •  Do you have experience maintaining an office budget, processing budget transfers, ordering supplies etc.?
  • Are you familiar will Colleague financial systems?
  • Do you have experience managing a multi-line telephone?
  • Describe your experience managing front-line/front office operations.


College of Southern Maryland conducts background checks in order to ensure the safety and well-being of the college's staff and students. The final candidate for this position will be subject to the following background checks: Criminal History Check.

Job Requirements

Required Skills
  • High School Diploma
  • Three years experience in related field or environment
  • Ability to provide excellent customer service in a “pressure cooker” environment
  • Ability to function independently; excellent written and verbal communication skills; experience in dealing with the public.
  • Highly proficient MS Office skills – specifically Word, Excel, and Powerpoint
  • Experience in budget management, tracking purchases within a budget. Required to use software to track purchases in a shadow system.
  • Experience using an integrated data system

Information and Application Process Instructions

Please apply online at:

When inquiring or applying for this job opening, please also reference

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at The College of Southern Maryland and at other institutions of higher education in the region on

To obtain more information or to submit your resume you can contact Human Resources Department as shown below. If you apply for this position, please say you saw it first on Thank you.

Human Resources Department
Please Apply as Included Above

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