Riverside, CA United States
Academic Careers Online

Deputy Director, Center for Healthy Communities

University of California, Riverside, School of Medicine

Job Title: Deputy Director, Center for Healthy Communities
Job Location: Riverside , CA
United States
Status: Full-Time
Job Category: Health sciences, nursing, kinesiology
Academic administration & affairs
Business/financial affairs, financial aid
Grants, programs, research admin
Application Closing Date: 10/31/2017
Date Posted: 2017-10-16
Industry: Academic/Education

Job Description

Deputy Director, Center for Healthy Communities
University of California, Riverside

Manages, plans and administers all administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, or a medium to large non-academic department. In the absence of the Director, acts with full authority to carry out all responsibilities of the Center.

Administrative services typically include all or most of the following functions: IT, facilities, student services, laboratories, contracts and grants, budgetary financial management, recharge administration and/or human resources. Manages daily activities of CHC staff, determines staffing needs for the CHC, and allocates administrative support to CHC projects. Manages and evaluates performance of staff; recruits, hires, develops, motivates, promotes, and monitors professional growth and staff development. Interprets and assures compliance with federal/state laws and regulations, and University policies regarding personnel matters for staff, faculty, volunteers, and students.

Develops and monitors operational and budget processes, staff FTE, finance, human resources and space planning. Oversees the development of the financial infrastructure of the Center; oversees financial management of all CHC operating funds; oversees the development and design of systems and fiscal structures; oversees and approves multi-year and long-range budgets, budget projections, and annual financial reports; Oversees long & short term planning for space needs of the CHC. Compiles information for faculty salary negotiations; maintains files of faculty appointment letters.

Prepares short and long range planning for administrative services operations and improvements to processes. Participates in developing long and short term strategies based upon an understanding of the bigger picture for the research enterprise at the Center. Contributes to the research vision setting, development, and implementation of tasks to meet the goals of the organization. Provides strategic direction and management of the CHC.

Participates in outreach to potential community partners. Facilitates networking opportunities for faculty with community partners; and assists in the development and maintenance of ongoing relationships with community partners. Develops and implements training for community partners on community based research principles. Provides UCR faculty, other faculty partners, and community partners support and training in navigating CHC services. Represents the CHC at both academic and community meetings as needed; and serves on internal and external committees representing the Center.

Establishes and recommends change to policies which affect the assigned unit(s). Develops and disseminates SOP's, guidelines & training programs affecting the Center's operations and assures compliance with regulatory authorities and UC/UCR policies.

Manages systems and procedures to protect departmental assets. Manages equipment acquisition, and provides oversight for equipment and supplies required for CHC.

Oversees the preparation and management of grant and contract proposals involving a diverse and/or wide variety of funding sources and agencies. Participates in the grant process, external reviews, grant applications, and other high level activities that will affect the direction of the CHC research. Develops research protocols and other materials needed for Institutional Review Board ( IRB); serves as CHC liaison to UCR IRB and other collaborating IRBs. Troubleshoots often complex challenges arising in the course of research projects.

Represents the department on business affairs to the institution community. Manages individual programs and research projects, including complex and multi-site research projects based in the community (including community based clinics). Collaborates with community partners in the preparation of research subcontracts as needed. Participates in various school of medicine meetings and committees.

Develops and prepares budgets and financial reports for grants, general appropriations, endowments and other funds. Funds appropriations are typically moderate in complexity. Develops and manages budgets for individual research projects. Ensures that research reporting requirements are met, and that the CHC research meets highest ethical standards.

Assess research resource needs of junior investigators and students.

Job Requirements


  • Bachelor's degree in related area.
  • Minimum of 9 years of related experience.
  • Valid Driver's License.
  • Demonstrated management and conflict resolution skills to effectively lead and motivate others.
  • Proven skills to quickly evaluate complex issues and identify multiple options for resolution.Proven ability to organize department work functions in an efficient and effective manner.
  • Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.
  • Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
  • Skills to work collaboratively with other locations.
  • Skills in organization and customer service to effectively manage multiple important priorities.
  • Knowledge of health services research and community-based research, human subjects issues, research ethics, research budgets, methods of literature review, and IRB procedures and practices.
  • Ability to competently manage complex and multifaceted programs and research projects.
  • Ability to effectively interact with a wide range of community members and leaders, research investigators, faculty, research assistants, and other ancillary personnel.
  • Knowledge of the full scope of the research process, from preparing an application to conducting the project and collecting data, to disseminating the results.
  • Knowledge of grant administration, researching funding opportunities and grant writing.
  • Demonstrated experience with the operation of, and working knowledge of, the goals and objectives of a research center within a major university.


  • Master's degree or PhD in Public Health or related field.
  • Doctor of Education (EdD)
  • Experience managing research budgets, including budgets with contracts with outside agencies for services and expertise.
  • Experience coordinating multi-site research projects.
  • Experience coordinating community-based research and working with community partners.
  • Previous supervisory/managerial experience.
  • Broad knowledge of common organization-specific and other computer application programs.
  • Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.

Information and Application Process Instructions

To view for information about the School of Medicine please visit: http://medschool.ucr.edu/ and click on Employment, then Staff, to view the full job description and submit your application/resume (Job ID # 201710101844).

When inquiring or applying for this position, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at the University of California, Riverside and at other institutions of higher education in the region on www.AcademicCareers.com

To obtain more information or to submit your resume you can contact Carie Wilkens-Smith as shown below. If you apply for this position, please say you saw it first on www.AcademicCareers.com. Thank you.

Carie Wilkens-Smith
Please apply online

Phone: (951) 827-7586
E-Mail: Carie.Wilkens@medsch.ucr.edu

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